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PROCUREMENT OPPORTUNITY

HCC - 05/25 - The Provision of an Applicant Tracking System

Hertfordshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:00.

Opportunity overview

Hertfordshire County Council went out to Procurement for the Provision of an Applicant Tracking System. This is a UK7 Contract Details Notice and this opportunity has now closed.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Tribepad Limited

Matched by exact name
Published award value
£200k
Awarded
17 Aug 2025
Award ID
1
Status
active
Identifier
GB-PPON PMLL-2435-RYTR
Location
Sheffield, UKE32, S1 4DP, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48900000 — Miscellaneous software package and computer systems
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72500000 — Computer-related services
  • CPV79600000 — Recruitment services

Lots

  • Lot LOT-0001AED 450k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HCC2516611
Status
complete
Published risks
The Contract will be based on the Council’s standard terms. There are no known immediate risks to performance during the initial two-year fixed term of this contract. However, a key strategic risk relates to potential future policy changes surrounding devolution and governance arrangements. Such changes could directly affect the structure, scope, or continuation of the contract beyond the fixed term. While no decisions have been made at this stage, the contracting authority is actively monitoring the evolving landscape. Suppliers should be aware that any resulting implications will be managed in accordance with applicable legislation and clear communication will be provided should any material change arise. Such changes will be agreed between both parties in writing with a variation.
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
The Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be in 2 Stages as follows: Stage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to Tenderers document. All Tenderers are required to pass Part 1 (Registration on FTS (CDP) and Exclusions Information) and Part 2 (Conditions of Participation and Project Specific Questions) (Bid Forms 1 – 12) before proceeding to be evaluated and moderated at Part 3 – Award Criteria. Stage 2 - The top three Tenderers based on scores from Bid Forms 13 to 19 (Part 3 - Award Criteria) will advance to Stage 2, where they will be invited to demonstrate their system and provide access to a test site for user evaluation. Tenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2. Once Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria. Full details of the requirement and context of the procurement can be found in the Service Specification which is in Schedule 8 of the SAAS Contract Document. For the full breakdown of the award criteria please refer to the Instructions to Tenderers document (Section 4)

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
20 Aug 2025, 00:59

Tender Period

Ends
27 Jun 2025, 13:00

Contract terms

Financial Terms
Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. Payment will normally be made within thirty (30) days of receipt of a correct invoice.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
450,000
Currency
AED
Including VAT
540,000

Renewal

Description
The core Contract Periods is two (2) years and six (6) months with the option to extend for up to two (2) further years

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria Stage 1 - Part 1 and 2 consists of Pass/Fail criteria as listed in Section 4 Table A of the Instructions to Tenderers Stage 1 - Part 3 - Award Tier 1 - Price - 40% Tier 2 - Pricing Schedule - 100% Tier 1 - Quality - 60% Tier 2 - System Capabilities and Features, core functionalities of an end-to-end automated process - 20% Tier 2 - Implementation and Mobilisation - 10% Tier 2 - Contract Management/ Governance - 5% Tier 2 - Innovation & Continuous improvement - 15% Tier 2 - Reporting - 15% Tier 2 - Approach to Local Government Reform - 5% Stage 2 – User Demonstration and Test Site The top 3 Scoring Tenderers from Stage 1, Bid Forms 13 to 19 will proceed to Stage 2 User Demonstration - 20% Test Site – 10%

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria Stage 1 - Part 1 and 2 consists of Pass/Fail criteria as listed in Section 4 Table A of the Instructions to Tenderers Stage 1 - Part 3 - Award Tier 1 - Price - 40% Tier 2 - Pricing Schedule - 100% Tier 1 - Quality - 60% Tier 2 - System Capabilities and Features, core functionalities of an end-to-end automated process - 20% Tier 2 - Implementation and Mobilisation - 10% Tier 2 - Contract Management/ Governance - 5% Tier 2 - Innovation & Continuous improvement - 15% Tier 2 - Reporting - 15% Tier 2 - Approach to Local Government Reform - 5% Stage 2 – User Demonstration and Test Site The top 3 Scoring Tenderers from Stage 1, Bid Forms 13 to 19 will proceed to Stage 2 User Demonstration - 20% Test Site – 10%

Contract period

Ends
1 Apr 2028, 00:59
Starts
30 Sept 2025, 01:00
Max Extent Date
1 Apr 2030, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKH23
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH23
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH23
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKH23
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKH23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72500000
Scheme
CPV
Description
Computer-related services
Entry 2
Id
79600000
Scheme
CPV
Description
Recruitment services
Entry 3
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 4
Id
48900000
Scheme
CPV
Description
Miscellaneous software package and computer systems
Entry 5
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
L-1
Description
Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
022334-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 May 2025, 15:33
Entry 4
Id
022377-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 May 2025, 16:27
Entry 5
Id
031699-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Jun 2025, 18:08
Entry 6
Id
032066-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 Jun 2025, 16:30
Entry 7
Id
032227-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 Jun 2025, 11:46

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWJT-5264-WYMY
Name
Hertfordshire County Council

Roles

buyer

Address

Region
UKH23
Country
GB
Locality
Hertford
Postal Code
SG13 8DQ
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWJT-5264-WYMY
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PMLL-2435-RYTR
Name
Tribepad Limited

Roles

supplier

Address

Region
UKE32
Country
GB
Locality
Sheffield
Postal Code
S1 4DP
Country Name
United Kingdom
Street Address
The Innovation Centre, 217 Portobello

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PMLL-2435-RYTR
Scheme
GB-PPON

Contact

Telephone
01143122110

Award information

Award 1
Id
1
Date
18 Aug 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
18 Aug 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
72500000
Scheme
CPV
Description
Computer-related services
Entry 2
Id
79600000
Scheme
CPV
Description
Recruitment services
Entry 3
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 4
Id
48900000
Scheme
CPV
Description
Miscellaneous software package and computer systems
Entry 5
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Renewal

Description
The core Contract Periods is two (2) years and six (6) months with the option to extend for up to two (2) further years

Documents

Entry 1
Id
049614-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Aug 2025, 16:28
Entry 2
Id
050614-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
21 Aug 2025, 15:54

Suppliers

Supplier 1
Id
GB-PPON-PMLL-2435-RYTR
Name
Tribepad Limited

Amendments

Entry 1
Id
050614-2025
Description
Amended Contract Value

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
8 Sept 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
1 Apr 2028, 23:59
Starts
30 Sept 2025, 00:00
Max Extent Date
1 Apr 2030, 23:59

Standstill Period

Ends
28 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
HCC - 05/25 - The Provision of an Applicant Tracking System
Status
active
Award ID
1
Date Signed
19 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
450,000
Currency
GBP
Including VAT
540,000

Period

Ends
1 Apr 2028, 23:59
Starts
30 Sept 2025, 00:00
Max Extent Date
1 Apr 2030, 23:59

Renewal

Description
The core Contract Periods is two (2) years and six (6) months with the option to extend for up to two (2) further years

Documents

Entry 1
Id
058749-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
23 Sept 2025, 09:25

Recorded locations

  • Buyer location · Hertford · UKH23 · SG13 8DQ · United Kingdom
  • Delivery location · UKH23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051622-2025-09-23T09:25:07+01:00Tender notice on Find a Tender ·