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PROCUREMENT OPPORTUNITY

Agency Backup and Archive Solution

Medicines and Healthcare Products Regulatory Agency · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:54.

Opportunity overview

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

Classification

  • CPV72910000 — Computer back-up services

Lots

  • Lot 1£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C353022
Status
active
Published risks
As per Contract Terms.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
021947-2025
Description
No RFI document uploaded to FTS
Entry 2
Id
021948-2025
Description
No RFI document uploaded to FTS
Entry 3
Id
021949-2025
Description
No RFI document uploaded to FTS

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
3 Oct 2025, 23:59

Tender Period

Ends
14 Sept 2025, 14:00

Communication

Future Notice Date
14 Aug 2025, 23:59

Contract terms

Financial Terms
As per Contract Terms.

Enquiry period

Ends
18 Aug 2025, 14:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Options

Description
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Renewal

Description
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
20 Oct 2028, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
20 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom
Entry 4
Region
UK
Country
GB
Country Name
United Kingdom
Entry 5
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72910000
Scheme
CPV
Description
Computer back-up services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-3464
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 3
Id
A-3465
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Document Type
biddingDocuments
Entry 4
Id
A-3466
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 5
Id
A-3467
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 6
Id
042968-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Jul 2025, 17:49

Planning and budget

Documents

Entry 1
Id
021945-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 16:58
Entry 2
Id
021947-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 17:01
Entry 3
Id
021948-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 17:01
Entry 4
Id
021949-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 17:02

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 May 2025, 23:59
Description
The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJLJ-9824-VXPG
Name
Medicines and Healthcare Products Regulatory Agency

Roles

buyer

Address

Region
UKI42
Country
GB
Locality
London
Postal Code
E14 4PU
Country Name
United Kingdom
Street Address
10 South Colonnade, Canary Wharf

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PJLJ-9824-VXPG
Scheme
GB-PPON

Contact

Name
Jonathon Moloney
Telephone
07584 538678

Recorded locations

  • Buyer location · London · UKI42 · E14 4PU · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051501-2025-07-24T17:49:30+01:00Preliminary market engagement notice on Find a Tender ·