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PROCUREMENT OPPORTUNITY

Provision of a Christmas Pantomime at Cornerstone Arts Centre, Didcot

South Oxfordshire District Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:44.

Opportunity overview

South Oxfordshire District Council is looking for a professional company to produce and deliver a high quality annual Christmas pantomime with wide audience appeal at it's flagship venue, Cornerstone Arts Centre. The contract for provision will be for three years (2025-2027) with an option to extend for an additional year at a time for 2028 and 2029, subject to performance and mutual agreement

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

POLKA DOT PANTOMIMES LIMITED

Matched by number
Published award value
£232k
Awarded
13 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 07656417
Location
Spalding, UKF30, PE11 2TA, United Kingdom

Classification

  • CPV92340000 — Dance and performance entertainment services

Lots

  • Lot 1£840.2k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C-000123
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
4 Jul 2025, 23:59

Tender Period

Ends
10 Jun 2025, 17:00

Enquiry period

Ends
30 May 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
840,224
Currency
GBP
Including VAT
1,008,268

Renewal

Description
Due to the unknown impact and outcome of the Local Government Re-organization (LGR) announced in December 2024, we are unable to commit at this time to more than a three-year contract. However, depending on the success of the pantomime and the outcome of the LGR the Council would discuss extending the contract for a further year in September 2028 and a further year in September 2029. After this time the contract, due to its value would be subject to a further procurement and tender process.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Cost
Type
cost

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jan 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92340000
Scheme
CPV
Description
Dance and performance entertainment services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
021863-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 May 2025, 15:30

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PRWZ-2743-VQTG
Name
South Oxfordshire District Council

Roles

buyer

Address

Region
UKJ14
Country
GB
Locality
Abingdon
Postal Code
OX14 3JE
Country Name
United Kingdom
Street Address
Abbey House, Abbey Close

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRWZ-2743-VQTG
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-07656417
Name
POLKA DOT PANTOMIMES LIMITED

Roles

supplier

Address

Region
UKF30
Country
GB
Locality
Spalding
Postal Code
PE11 2TA
Country Name
United Kingdom
Street Address
1 - 4 London Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
07656417
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRGL-2925-YBBV
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
14 Jul 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
14 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92340000
Scheme
CPV
Description
Dance and performance entertainment services

Value

Amount
232,000
Currency
GBP
Including VAT
278,400

Renewal

Description
Due to the unknown impact and outcome of the Local Government re-Organisation (LGR) announced in December 2024, we are unable to commit at this time to more than a three-year contract.

Documents

Entry 1
Id
039453-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
14 Jul 2025, 08:12

Suppliers

Supplier 1
Id
GB-COH-07656417
Name
POLKA DOT PANTOMIMES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
25 Jul 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
24 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
24 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The contract is not above £5 million

Value

Amount
232,000
Currency
GBP
Including VAT
278,400

Period

Ends
31 Jan 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jan 2030, 23:59

Renewal

Description
Option to extend for 2028 and then 2029 is included in this contract, subject to performance and mutual agreement

Documents

Entry 1
Id
A-4095
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
046909-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
7 Aug 2025, 13:27

Recorded locations

  • Buyer location · Abingdon · UKJ14 · OX14 3JE · United Kingdom
  • Delivery location · UKJ14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0514cd-2025-08-07T13:27:15+01:00Tender notice on Find a Tender ·