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PROCUREMENT OPPORTUNITY

Schools transport - Perranporth to Penair School

PENAIR SCHOOL · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:44.

Opportunity overview

Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN). The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027. The service is paid for by the school, therefore fares are not required to be collected. Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.) Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HOPLEY'S COACHES LIMITED

Matched by number
Published award value
£311.6k
Awarded
8 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 05506733
Location
Truro, UKK30, TR4 8BH, United Kingdom

HOPLEY'S COACHES LIMITED

Matched by number
Published award value
£550k
Awarded
26 Jun 2025
Award ID
2
Status
cancelled
Identifier
GB-COH 05506733
Location
Truro, UKK30, TR4 8BH, United Kingdom

Classification

  • CPV60000000 — Transport services (excl. Waste transport)

Lots

  • Lot 1£550k

Documents and notices

  • Procurement termination notice on Find a TenderOpen source ↗
  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Invitation To Tender document • Form of Tender • Certificate of Non-Collusion • Instructions to Tenderer's • School transport specification • Payment Terms • Appendix 1 - Tender Pricing Schedule • Appendix 2 - Sub Contractor Schedule • School transport service conditions of contractOpen source ↗
  • Spreadsheet providing passenger informationOpen source ↗
  • Official postage label to be used when submitted tenders documents.Open source ↗
  • contractSignedOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TRAN25-26
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Via mail using the official label provided.
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
27 Jun 2025, 23:59

Tender Period

Ends
22 Jun 2025, 14:00

Communication

Future Notice Date
26 May 2025, 23:59

Enquiry period

Ends
13 Jun 2025, 16:00

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
550,000
Currency
GBP
Including VAT
550,000

Renewal

Description
A one year extension will be considered if both parties mutually agree to extend the contract.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Legal Compliance
Type
quality
Description
• Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. • Insurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities. • Driver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Name
Safety and Vehicle Standards
Type
quality
Description
• Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. • Safety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Service Quality and Capacity
Type
quality
Description
• Punctuality and Reliability Track Record: Past performance in meeting schedules. • Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. • Route Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption. • Flexibility: Ability to accommodate changes in routes, timings, or number of students.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Experience and Reputation
Type
quality
Description
• Years in School Transport: Preferably specialized in school or youth-related transport. • References and Testimonials: Feedback from current/former clients, especially schools. • Reputation and Past Performance: Any history of safety issues or service interruptions.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Name
Staffing and Training
Type
quality
Description
• Driver Training: Defensive driving, child safety, emergency response. • Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Name
Technology and Communication
Type
quality
Description
• Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. • Real-time Tracking: GPS-enabled tracking with school or parental access. • Incident Reporting: Process for handling breakdowns, delays, or complaints.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Cost and Value for Money
Type
price
Description
• Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. • Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). • Payment Terms: Flexibility in billing, refunds, penalties.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 8
Name
Environmental Considerations
Type
quality
Description
• Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. • Sustainability Policies: Commitment to reducing environmental impact.

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
17 Jul 2026, 23:59
Starts
3 Sept 2025, 00:00
Max Extent Date
16 Jul 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK30
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
60000000
Scheme
CPV
Description
Transport services (excl. Waste transport)

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-1644
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Invitation To Tender document • Form of Tender • Certificate of Non-Collusion • Instructions to Tenderer's • School transport specification • Payment Terms • Appendix 1 - Tender Pricing Schedule • Appendix 2 - Sub Contractor Schedule • School transport service conditions of contract
Document Type
biddingDocuments
Entry 3
Id
A-1645
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Description
Spreadsheet providing passenger information
Document Type
biddingDocuments
Entry 4
Id
A-1646
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Official postage label to be used when submitted tenders documents.
Document Type
biddingDocuments
Entry 5
Id
026808-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
23 May 2025, 15:50
Entry 6
Id
064159-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
10 Oct 2025, 12:53

Planning and budget

Documents

Entry 1
Id
021842-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 15:12

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
23 May 2025, 23:59
Description
The engagement process will run for 7 days then the tender notice will be issued.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-07557657
Name
PENAIR SCHOOL

Roles

buyer

Address

Region
UKK30
Country
GB
Locality
Truro
Postal Code
TR1 1TN
Country Name
United Kingdom
Street Address
Penair School

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
07557657
Scheme
GB-COH

Contact

Name
Gill Hakin
Telephone
+441872245130

Additional Identifiers

Entry 1
Id
PVGG-5941-LGBY
Scheme
GB-PPON
Organisation 2
Id
GB-COH-05506733
Name
HOPLEY'S COACHES LIMITED

Roles

supplier

Address

Region
UKK30
Country
GB
Locality
Truro
Postal Code
TR4 8BH
Country Name
United Kingdom
Street Address
Gover Farm, Gover Hill

Control

Description
Not applicable

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
05506733
Scheme
GB-COH

Contact

Telephone
01872553786

Additional Identifiers

Entry 1
Id
PNQV-3311-GBVY
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
9 Jul 2025, 00:00
Title
Schools transport - Perranporth to Penair School
Status
active
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
10 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
60000000
Scheme
CPV
Description
Transport services (excl. Waste transport)

Value

Amount
311,600
Currency
GBP
Including VAT
311,600

Documents

Entry 1
Id
038914-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
10 Jul 2025, 12:33

Suppliers

Supplier 1
Id
GB-COH-05506733
Name
HOPLEY'S COACHES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
23 Jul 2025, 23:59

Related lots

1

Contract period

Ends
17 Jul 2026, 23:59
Starts
3 Sept 2025, 00:00

Subcontracting

Subcontracts

Entry 1
Id
1
Description
Not applicable

Main Contractors

Entry 1
Id
GB-COH-05506733
Name
HOPLEY'S COACHES LIMITED

Standstill Period

Ends
22 Jul 2025, 23:59
Award 2
Id
2
Date
27 Jun 2025, 00:00
Title
Schools transport - Perranporth to Penair School
Status
cancelled
Status Details
Duplicate award notice publish in error. Published UK12 to remove.
Above Threshold
Yes
Final Status Date
10 Oct 2025, 00:00
Main Procurement Category
services
Assessment Summaries Date Sent
10 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
60000000
Scheme
CPV
Description
Transport services (excl. Waste transport)

Value

Amount
550,000
Currency
GBP
Including VAT
550,000

Documents

Entry 1
Id
064146-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
10 Oct 2025, 12:24

Suppliers

Supplier 1
Id
GB-COH-05506733
Name
HOPLEY'S COACHES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Oct 2025, 23:59

Related lots

1

Contract period

Ends
17 Jul 2026, 23:59
Starts
22 Oct 2025, 00:00

Standstill Period

Ends
21 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Schools transport - Perranporth to Penair School
Status
active
Award ID
1
Date Signed
3 Sept 2025, 00:00
Above Threshold
Yes

Value

Amount
311,600
Currency
GBP
Including VAT
311,600

Period

Ends
17 Jul 2026, 23:59
Starts
3 Sept 2025, 00:00

Documents

Entry 1
Id
A-6125
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
064156-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Oct 2025, 12:45

Agreed Metrics

Entry 1
Id
1
Title
Service Quality and capacity
Description
Punctuality and Reliability Track Record Performance in meeting schedules. Sufficient number of vehicles to meet peak demand, including spares. Route Planning and Optimization

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Safety and vehicle standards
Description
Maintenance records and schedules

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Cost and value for money
Description
Monitoring of supplier invoices.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · Truro · UKK30 · TR1 1TN · United Kingdom
  • Delivery location · UKK30 · United Kingdom
  • Delivery location · UKK3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0514bd-2025-10-10T12:53:24+01:00Preliminary market engagement notice on Find a Tender ·