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PROCUREMENT OPPORTUNITY

002522 Estates Maintenance

British Library · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:36.

Opportunity overview

Preliminary market engagement for this contract has closed - see Engagement process description' for details The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract. The contract covers the delivery of: • Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive) • Environmental services • Fabric maintenance services (both PPM and reactive) • Accommodation services • Associated services The Contract shall cover services across the Library's entire portfolio, currently at St Pancras and Boston Spa. It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
002522
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
5 Jun 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
30 Jun 2031, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Planning and budget

Documents

Entry 1
Id
021726-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 13:07

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
19 Nov 2024, 00:00
Description
Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers. The engagement had two elements: 1.A published online survey 2.A range of suppliers attending short, structured interviews. The market engagement notice can be found here: https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1 A range of Suppliers were invited to attend short interviews of 30 minutes over MS Teams. The following questions were posed: 1.In terms of procurement construct and information provided what, from your perspective, supports the most level playing field for all suppliers during a Procurement Process relating to Estates Maintenance? 2.What elements would you consider to reduce the risk of post tender changes to the tendered price? 3.We are considering removing project works over a certain value from the contract. What is your perspective on this and do you have examples of clients who operate this model successfully? 4.We are considering removing semi comprehensive element from the contract and moving to a managed fund? What constructs from your perspective best ensures supplier and client remain aligned to cap costs and drive value rather than drive revenue 5.We understand suppliers' bid - no bid process. What criteria may stop you from tendering and conversely what may attract you to an opportunity? 6.We are considering tendering the estate geographically in two lots. Would you bid for the lots individually and what are your perspectives on this? 7.Can you articulate the differences in terms of contract solutioning and investment the difference between a 5-year and a 10-year term? Supplier perspectives from these interviews were reported to the Project Board and, alongside other considerations, supported the development of the Procurement Process.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCXZ-9362-XQJM
Name
British Library

Roles

buyer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
NW1 2DB
Country Name
United Kingdom
Street Address
96 Euston Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PCXZ-9362-XQJM
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-05553543
Name
NELLER DAVIES LIMITED
Role Details
Technical advisors into the procurement process.

Roles

procuringEntity

Address

Region
UKH25
Country
GB
Locality
Bedford
Postal Code
MK45 4SP
Country Name
United Kingdom
Street Address
21 Lovett Green

Details

Identifier

Id
05553543
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBLG-3536-LGRT
Scheme
GB-PPON

Recorded locations

  • Buyer location · London · UKI31 · NW1 2DB · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051469-2025-05-15T13:07:31+01:00Preliminary market engagement notice on Find a Tender ·