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PROCUREMENT OPPORTUNITY

GWR - Defibrillation Device Supply, Install and Maintenance

FIRST GREATER WESTERN LIMITED · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:35.

Opportunity overview

Great Western Railway are looking for an organisation who can deliver the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff. This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme. If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved

Classification

  • CPV32231000 — Closed-circuit television apparatus
  • CPV32234000 — Closed-circuit television cameras
  • CPV32235000 — Closed-circuit surveillance system
  • CPV35120000 — Surveillance and security systems and devices

Lots

  • Lot 1£300k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Registration of interest (access to documents) Please follow this link to register your interest and gain access to the tender documentation. Link: https://procurement.gwr.com/tenders Link: http://redirect.transaxions.com/events/a9RWv Once you have registered your interest, a link to the tender will be sent via email which will enable you to submit your tender response and view the tender instructions & T&Cs.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-051460
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
27 Oct 2025, 13:00

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
300,000
Currency
GBP
Including VAT
360,000

Renewal

Description
5-year total contract lifetime. 3-year initial term with the option to extend for a further 2 years as 1+1.

Suitability

Sme
Yes

Award criteria

Description
Procedure: This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure Principles. The stages will be: • Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal) • Stage Two - Main ITT The evaluation will be a two-stage approach - the bidders Conditions of Participation (PQQ) will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two. Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: • Legal capacity • Financial capacity, and • Technical ability Stage Two - Main ITT will have the following weightings: Quality: 55% Price: 40% Commercials T&Cs: 5%

Contract period

Ends
1 Feb 2029, 23:59
Starts
2 Feb 2026, 00:00
Max Extent Date
1 Feb 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKK1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32231000
Scheme
CPV
Description
Closed-circuit television apparatus
Entry 2
Id
32234000
Scheme
CPV
Description
Closed-circuit television cameras
Entry 3
Id
32235000
Scheme
CPV
Description
Closed-circuit surveillance system
Entry 4
Id
35120000
Scheme
CPV
Description
Surveillance and security systems and devices

Published documents

Entry 1
Id
L-1
Description
Registration of interest (access to documents) Please follow this link to register your interest and gain access to the tender documentation. Link: https://procurement.gwr.com/tenders Link: http://redirect.transaxions.com/events/a9RWv Once you have registered your interest, a link to the tender will be sent via email which will enable you to submit your tender response and view the tender instructions & T&Cs.
Document Type
biddingDocuments
Entry 2
Id
061622-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
2 Oct 2025, 11:37

Planning and budget

Documents

Entry 1
Id
021715-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 12:58
Entry 2
Id
021721-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 May 2025, 13:05

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
13 Jun 2025, 23:59
Description
GWR are looking to better understand the market and from responses received to this notice may choose to complete a procurement exercise in the next six months for: Defibrillation Device - Supply, Install and Maintenance. Scope A draft specification is available on request. The specification outlines the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff. The scope of the specification includes: • Supply and installation of 110 AED devices and any necessary accessories, o 93 AED installed on GWRs Hitachi 800 Trains o 17 AED devices to be installed in depots/stations across the GWR network. • Annual Service / Maintenance Agreement, including remote active monitoring for AED devices, and engineer attendance within 48h for guaranteed uptime, • Remote monitoring of AEDs through 4G connectivity or better • Technical support and training for GWR staff • Compliant with relevant standards, regulations and insurance requirements. Contract The estimated budget is: £350,000 Inc VAT The contract lifetime: 5 years Contact For more information or if you feel you could offer this service/supply of goods and would like to be informed when a procurement is published, please contact: Ben.Boatman@gwr.com This preliminary market engagement notice will expire on: 13.06.25 at 17:00

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-05113733
Name
FIRST GREATER WESTERN LIMITED

Roles

buyer

Address

Region
UKK14
Country
GB
Locality
Wiltshire
Postal Code
SN1 1HL
Country Name
United Kingdom
Street Address
Milford House 1 Milford Street

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
05113733
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXVG-2764-GZCQ
Scheme
GB-PPON

Recorded locations

  • Buyer location · Wiltshire · UKK14 · SN1 1HL · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKK1 · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051460-2025-10-02T11:37:39+01:00Preliminary market engagement notice on Find a Tender ·