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PROCUREMENT OPPORTUNITY

Replacement of Cell Management Systems at South Wales Police Custody Suites

Police and Crime Commissioner for South Wales · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:49.

Opportunity overview

The Police and Crime Commissioner for South Wales has a requirement to replace part or all of the Cell Management System initially at Cardiff Bay Custody Suite, due to the current System approaching end of life. Subsequent works may include further upgrades at Bridgend, Merthyr Tydfil and Swansea sites for all, or some parts of the systems detailed in this notice. The Custody System will consist of an integrated solution that provides all or part of: 1) CCTV, audio and recording equipment 2) Affray strip alarm & indication alerts 4) Audio recording microphones 5) In-cell two-way call system 6) Intercoms to doors 7) Remote Access & network Integration with existing Cavexa and Tassica systems Related notice: UK1 Pipeline Notice 2025/S 000-021629 Any subsequent projects at Bridgend, Merthyr and Swansea will be added to the requirement at a later date but are expressly allowed for in the planned process.

Classification

  • CPV32330000 — Apparatus for sound, video-recording and reproduction
  • CPV32340000 — Microphones and loudspeakers
  • CPV32350000 — Parts of sound and video equipment
  • CPV32360000 — Intercom equipment
  • CPV35120000 — Surveillance and security systems and devices
  • CPV42961100 — Access control system
  • CPV50610000 — Repair and maintenance services of security equipment

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
JCPS0749
Status
planned
Above Threshold
Yes
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Communication

Future Notice Date
3 Nov 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planned

Suitability

Sme
Yes

Contract period

Ends
1 Oct 2033, 23:59
Starts
1 Oct 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32330000
Scheme
CPV
Description
Apparatus for sound, video-recording and reproduction
Entry 2
Id
32340000
Scheme
CPV
Description
Microphones and loudspeakers
Entry 3
Id
32350000
Scheme
CPV
Description
Parts of sound and video equipment
Entry 4
Id
32360000
Scheme
CPV
Description
Intercom equipment
Entry 5
Id
35120000
Scheme
CPV
Description
Surveillance and security systems and devices
Entry 6
Id
42961100
Scheme
CPV
Description
Access control system
Entry 7
Id
50610000
Scheme
CPV
Description
Repair and maintenance services of security equipment

Planning and budget

Documents

Entry 1
Id
021629-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
15 May 2025, 11:13
Entry 2
Id
065707-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 Oct 2025, 16:40

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
14 Nov 2025, 23:59
Description
The Police and Crime Commissioner for South Wales wishes to explore the market capabilities and appetite for the services listed in this notice, with a view to conducting a procurement in 2025/2026, informed by any relevant findings and outcomes of this Preliminary Market Engagement exercise. Participation in this Preliminary Market Engagement exercise is voluntary, and non-participation will not preclude any potential supplier taking part in any subsequent procurement competition. Potential suppliers are asked to have or comment on or commit to having at least: 1. Relevant experience installing this type of integrated and industrial-grade technology suitable for a custodial setting. 2. Two installations capable of visits/reference queries being made by us. 3. Have 24x7x365(6) emergency 2-hour on-site call-out capability for our four sites in South Wales. 4. Capability and capacity to deliver up to four sites in serial or with some overlap over 7 years. 5. These standards or equivalents (or be working towards them in time for the contract award in 2026): • Cyber Essentials Plus; • ISO27001:2022; • NSI Silver accreditation; • and a commitment to engage with South Wales Police's cyber security initiatives, e.g. remote monitoring of your web-facing cyber vulnerabilities. The Preliminary Market Engagement exercise may take the form of some or all of these activities: 1. Initial engagement registered via email responses to this Preliminary Market Engagement Notice. 2. An invitation outlining details of a one-to-many presentation by South Wales Police' stakeholders. This may be online or at the Cardiff Bay site or another location. The planned time and date is 10am-Noon Monday 10th November 2025. 3. A recorded one-to-many presentation by South Wales Police' stakeholders to potential Suppliers on the day. Questions will be welcomed at the end of the presentation, and in optional one-to-one meetings, which responders should request when replying to this notice. 4. A series of up to one hour one-to-one meetings with presentations and questions raised by potential suppliers, to set out how the potential supplier will address the requirement. These are planned to start 9am on Tuesday 11th November 2025 and end no later than noon Friday 14th November 2025. 5. Site visits may be offered by potential bidders, and the Commissioner may accept these and document any information the commissioners representative's relay. To ensure fairness and transparency any such information will be added to any future bid collateral. 6. A follow-up questionnaire may be issued by the Commissioner for optional completion by interested parties to further assist the programme. Please register your interest to attend by contacting swp_procurement@south-wales.police.uk on or before noon 6th November 2025. A Microsoft Teams invitation will be sent on or about 7th November 2025. Additional questions may be submitted by email up until noon 1st December 2025. A summary of answers will then be sent to all attendees and any future bidders when the competition is launched. The presentation recording, and all questions-and-answers will also be included in any subsequent competition phase to ensure a transparent and full set of market engagement collateral and ideas (unless agreed to be proprietary by SWP in its sole discretion) will be shared to ensure no disadvantage to any bidders who did not participate in the engagement event.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYVQ-9856-GTXR
Name
Police and Crime Commissioner for South Wales

Roles

buyer

Address

Region
UKL17
Country
GB
Locality
BRIDGEND
Postal Code
CF31 3SU
Country Name
United Kingdom
Street Address
Cowbridge Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYVQ-9856-GTXR
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · BRIDGEND · UKL17 · CF31 3SU · United Kingdom
  • Delivery location · UKL15 · United Kingdom
  • Delivery location · UKL17 · United Kingdom
  • Delivery location · UKL18 · United Kingdom
  • Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051418-2025-10-15T16:40:56+01:00Pipeline notice on Find a Tender ·