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PROCUREMENT OPPORTUNITY

CPH141 Cash Counter Payment Service to Residents Across Derbyshire

Derbyshire County Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:36.

Opportunity overview

Derbyshire County Council is seeking a single Provider to deliver a physical Cash Counter Payment Service for Derbyshire residents (excluding Derby City Residents) to cash a voucher, in person, on presentation at the Provider's premises across the county of Derbyshire and, surrounding borders, to support the delivery of the Derbyshire Discretionary Fund and other Council authorised payment initiatives. The Council requires the Provider to issue to the Council vouchers/voucher codes which can then be given to residents who can cash the voucher at the Provider's premises. In addition, the Council may instruct the Provider to issues vouchers to residents either by text, email or letter as specified by the Council. These vouchers are also cashed at the Provider's premises. The delivery model must be for a Cash Counter Payment Service to exchange vouchers issued by the Council or the provider for cash in accordance with the Derbyshire Discretionary Fund award policy and other funds the government and Councils authorised payment initiatives.

Classification

  • CPV66110000 — Banking services

Lots

  • Lot 1£37.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPH141
Status
complete
Published risks
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
20 Feb 2033, 23:59

Expected award period

Ends
15 Sept 2025, 23:59

Tender Period

Ends
4 Jul 2025, 11:00

Communication

Future Notice Date
15 Jun 2025, 23:59

Contract terms

Financial Terms
Please see tender documentation

Enquiry period

Ends
23 Jun 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
37,755,568
Currency
GBP
Including VAT
37,906,681

Options

Description
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.

Renewal

Description
Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
80
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2034, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See Tender documentation
Criterion 2
Type
technical
Description
See Tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
66110000
Scheme
CPV
Description
Banking services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
029449-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
3 Jun 2025, 11:45
Entry 4
Id
050114-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
20 Aug 2025, 11:50

Planning and budget

No Engagement Notice Rationale
Prelimary market testing was undertaken in 2024 under the project reference CPH124.

Documents

Entry 1
Id
021046-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
14 May 2025, 08:48

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWZQ-2162-JJQL
Name
Derbyshire County Council

Roles

buyer

Address

Region
UKF13
Country
GB
Locality
Matlock
Postal Code
DE4 3AG
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWZQ-2162-JJQL
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
No complaint bids.
Final Status Date
20 Aug 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Matlock · UKF13 · DE4 3AG · United Kingdom
  • Delivery location · UKF1 · United Kingdom
  • Delivery location · UKF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05128e-2025-08-20T11:50:02+01:00Pipeline notice on Find a Tender ·