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PROCUREMENT OPPORTUNITY

Audio Visual Services for Graduation Ceremonies

UNIVERSITY OF SUSSEX(THE) · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:46.

Opportunity overview

This opportunity was for the provision of Audio/Visual & Event Production Services to deliver the University of Sussex graduation events at the Brighton Centre over the next seven (7) years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

QED PRODUCTIONS LIMITED

Matched by number
Published award value
£3m
Awarded
7 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 01983765
Location
Potters Bar, UKH23, EN6 3QW, United Kingdom

Classification

  • CPV79415000 — Production management consultancy services
  • CPV79952000 — Event services

Lots

  • Lot AV Production Services£3.6m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
US_24159d-h
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
21 Jun 2025, 00:59

Tender Period

Ends
10 Jun 2025, 12:30

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
AV Production Services
Status
complete

Value

Currency
GBP
Including VAT
3,635,072

Award criteria

Weighting Description
Technical quality 60% Pricing 40%

Criteria

Criterion 1
Name
Technical quality
Type
quality
Description
Technical quality
Criterion 2
Name
Pricing
Type
price
Description
Pricing

Contract period

Ends
3 Aug 2027, 00:59
Starts
1 Jul 2025, 01:00

Items and delivery

Item 1
Id
AV Production Services
Related Lot
AV Production Services

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
79415000
Scheme
CPV
Description
Production management consultancy services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
021012-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 May 2025, 17:27

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWVT-1568-HWWM
Name
University of Sussex

Roles

buyer

Address

Region
UKJ21
Country
GB
Locality
Brighton
Postal Code
BN1 9RH
Country Name
United Kingdom
Street Address
Sussex House

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWVT-1568-HWWM
Scheme
GB-PPON

Contact

Name
Charlie Beeny
Organisation 2
Id
GB-COH-RC000672
Name
UNIVERSITY OF SUSSEX(THE)

Roles

buyer

Address

Region
UKJ21
Country
GB
Locality
Falmer, Brighton
Postal Code
BN1 9RH
Country Name
United Kingdom
Street Address
Sussex House

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000672
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PWVT-1568-HWWM
Scheme
GB-PPON
Organisation 3
Id
GB-COH-01983765
Name
QED PRODUCTIONS LIMITED

Roles

supplier

Address

Region
UKH23
Country
GB
Locality
Potters Bar
Postal Code
EN6 3QW
Country Name
United Kingdom
Street Address
Unit 11 Summit Centre Summit Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01983765
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
8 Jul 2025, 00:00
Title
Audio Visual Services for Graduation Ceremonies
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
8 Jul 2025, 00:00

Items

Item 1
Id
AV Production Services
Related Lot
AV Production Services

Delivery locations

Entry 1
Region
UKJ2
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Value

Currency
GBP
Including VAT
3,048,000

Renewal

Description
5 X 1 year optional extensions

Documents

Entry 1
Id
038411-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
8 Jul 2025, 20:08

Suppliers

Supplier 1
Id
GB-COH-01983765
Name
QED PRODUCTIONS LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Aug 2025, 23:59

Related lots

AV Production Services

Contract period

Ends
3 Aug 2027, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
3 Aug 2032, 23:59

Standstill Period

Ends
18 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
30 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Contract review meetings to take place after each graduation period

Value

Currency
GBP
Including VAT
3,048,000

Period

Ends
3 Aug 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
3 Aug 2032, 23:59

Renewal

Description
Optional 5 x 1 year extensions

Documents

Entry 1
Id
064054-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Oct 2025, 10:34

Recorded locations

  • Buyer location · Falmer, Brighton · UKJ21 · BN1 9RH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051275-2025-10-10T10:34:34+01:00Tender notice on Find a Tender ·