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PROCUREMENT OPPORTUNITY

YPO - 000742 Enterprise Resource Planning (ERP)

Yorkshire Purchasing Organisation · awardUpdate, contractUpdate

Tender information last checkedLast checked 26 Sept 2026, 17:11.

Opportunity overview

The contract has been extended by 2 years (this does not constitute more than 50% of the value of the contract). The extension is required due to an upgrade of the ERP system being necessary to bring it to the latest supported version which needs to be done outside of YPO's peak operational periods. The incumbent supplier has an in depth understanding of our bespoke codebase that underpin critical YPO business operations. Introducing a new supplier while simultaneously upgrading the base system to a supported version would present significant technical and operational challenges, particularly in maintaining, enhancing, and supporting the system throughout the upgrade period. With extension comes an increase in contract value to cover the additional work to be done.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Advania UK Limited

Matched by number
Contract value
£2.4m
Awarded
Not supplied
Contract signed
19 Dec 2016
Award ID
070399-2026-000742-1
Status
active
Identifier
GB-COH 03645998
Location
Manchester, UKD3, M27 6DB, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48451000 — Enterprise resource planning software package

Lots

  • YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
000742
Main Procurement Category
goods

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Techniques

Framework Agreement

Period Rationale
Term: The contract covers period from 3rd January 2017 to 2nd January 2022, with an option to extend for a further period of up to 5 years; a potential maximum period of 10 years in total (subject to an annual review, incorporating price negotiations and review of performance against KPI's.)

Lots and requirements

Entry 1
Id
1
Description
YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.

Contract period

Duration In Days
3,600

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48451000
Description
Enterprise resource planning software package

Delivery locations

Entry 1
Region
UKE45

Buyer, suppliers and contacts

Organisation 1
Name
Yorkshire Purchasing Organisation
Id
GB-FTS-147892

Identifier

Legal Name
Yorkshire Purchasing Organisation
No Identifier Rationale
notOnAnyRegister

Address

Street Address
41 Industrial Park
Locality
Wakefield
Region
UKE45
Postal Code
WF20XE
Country Name
United Kingdom

Contact

Name
Contracts Team
Telephone
+44 7901239756

Roles

buyer

Details

Organisation 2
Name
Advania UK Limited
Id
GB-COH-03645998

Identifier

Legal Name
Advania UK Limited
Id
03645998
Scheme
GB-COH

Address

Street Address
Lowry Mill Lees Street
Locality
Manchester
Region
UKD3
Postal Code
M27 6DB
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
High Court of England and Wales
Id
GB-FTS-136

Identifier

Legal Name
High Court of England and Wales

Address

Locality
London
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
070399-2026-000742-1
Title
Enterprise Resource Planning (ERP)
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-03645998
Name
Advania UK Limited

Contracts and changes

Entry 1
Id
070399-2026-000742-1
Award ID
070399-2026-000742-1
Title
Enterprise Resource Planning (ERP)
Status
active
Date Signed
19 Dec 2016, 00:00
Period Rationale
Term: The contract covers period from 3rd January 2017 to 2nd January 2022, with an option to extend for a further period of up to 5 years; a potential maximum period of 10 years in total (subject to an annual review, incorporating price negotiations and review of performance against KPI's.)

Items

Item 1
Id
1
Related Lot
1

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Additional Classifications

Entry 1
Scheme
CPV
Id
48451000
Description
Enterprise resource planning software package

Delivery locations

Entry 1
Region
UKE45

Value

Amount
2,390,000
Currency
GBP

Period

Duration In Days
3,600

Amendments

Entry 1
Id
3
Description
The contract has been extended by 2 years (this does not constitute more than 50% of the value of the contract). The extension is required due to an upgrade of the ERP system being necessary to bring it to the latest supported version which needs to be done outside of YPO's peak operational periods. The incumbent supplier has an in depth understanding of our bespoke codebase that underpin critical YPO business operations. Introducing a new supplier while simultaneously upgrading the base system to a supported version would present significant technical and operational challenges, particularly in maintaining, enhancing, and supporting the system throughout the upgrade period. With extension comes an increase in contract value to cover the additional work to be done.
Rationale
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The system in place under tis contract needs upgrading to bring it to the latest supported version. The incumbent supplier has an in depth understanding of our bespoke codebase that underpin critical YPO business operations. Introducing a new supplier while simultaneously upgrading the base system to a supported version would present significant technical and operational challenges, particularly in maintaining, enhancing, and supporting the system throughout the upgrade period.

Recorded locations

  • Buyer location · Wakefield · UKE45 · WF20XE · United Kingdom
  • Delivery location · UKE45

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 070399-2026awardUpdate, contractUpdate ·