ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Building Services Call Off Contract

The National Archives · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:26.

Opportunity overview

The objective of this procurement process is to source a specialist Building Services partner to support The National Archives' Estates & Facilities team in the delivery of a range of capital projects. Our aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings. We intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of £500,000 excluding VAT/£600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period. Bidders must be able to demonstrate experience in each of the following areas: • Undertaking site-wide validations; • Undertaking condition surveys; • Supporting design teams with design proposals; • Developing detailed designs and specifications to support the creation of tender packs; • Ensuring maximum performance from existing infrastructure; • Ensuring full statutory compliance; • Undertaking site reviews; • Updating site documentation and drawings, including AutoCAD; • Working in a Public Building; • Working in a live working site.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DSSR LIMITED

Matched by number
Published award value
£500k
Awarded
10 Jul 2025
Award ID
1
Status
pending
Identifier
GB-COH 00969595
Location
Manchester, UKD34, M32 0RS, United Kingdom

Classification

  • CPV71000000 — Architectural, construction, engineering and inspection services

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0511ec
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tender submissions are to be submitted to procurement@nationalarchives.gov.uk - as specified in the Invitation to Tender document attached to this notice. The National Archives website address is www.nationalarchives.gov.uk
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
Bidders are required to submit one tender submission only. Those tender submissions will be evaluated applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice. Once all of those submissions have been evaluated, the top-three-ranked bidders will be invited to present their proposals (in person or via MS Teams, depending on each supplier's preference) to The National Archives' evaluation panel. After those presentations have taken place, the top-three-ranked bidders' submissions will be re-scored applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice and a contract award decision will be made. The timetable for this procurement process is specified in the Invitation to Tender document attached to this notice.

Amendments

Entry 1
Id
020832-2025
Description
Correction made to contract location(s)
Entry 2
Id
029149-2025
Description
Addition of document containing clarification questions and answers.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
17 Jul 2025, 23:59

Tender Period

Ends
13 Jun 2025, 17:00

Enquiry period

Ends
30 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Option to extend by up to two periods of up to 12 months each, if mutually agreed between the buyer and the supplier.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
As described in the Invitation to Tender document attached to this notice.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality
Description
As described in the Invitation to Tender document attached to this notice.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Price
Type
price
Description
As described in the Invitation to Tender document attached to this notice.

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71000000
Scheme
CPV
Description
Architectural, construction, engineering and inspection services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-1352
Format
application/pdf
Description
Invitation to Tender document.
Document Type
biddingDocuments
Entry 3
Id
020820-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 May 2025, 12:52
Entry 4
Id
020832-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 May 2025, 13:22
Entry 5
Id
A-1818
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Clarification Questions and Answers
Document Type
biddingDocuments
Entry 6
Id
029149-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
2 Jun 2025, 13:33

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PTBZ-4379-JQQX
Name
The National Archives

Roles

buyer

Address

Region
UKI75
Country
GB
Locality
Richmond
Postal Code
TW9 4DU
Country Name
United Kingdom
Street Address
Kew

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PTBZ-4379-JQQX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-00969595
Name
DSSR LIMITED

Roles

supplier

Address

Region
UKD34
Country
GB
Locality
Manchester
Postal Code
M32 0RS
Country Name
United Kingdom
Street Address
Trafford House Chester Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
00969595
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVWV-9971-BVQD
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
11 Jul 2025, 00:00
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
14 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71000000
Scheme
CPV
Description
Architectural, construction, engineering and inspection services

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Two extension periods of up to 12 months each.

Documents

Entry 1
Id
039570-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
14 Jul 2025, 12:06

Suppliers

Supplier 1
Id
GB-COH-00969595
Name
DSSR LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
31 Jul 2025, 23:59

Related lots

1

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2030, 23:59

Standstill Period

Ends
24 Jul 2025, 23:59

Recorded locations

  • Buyer location · Richmond · UKI75 · TW9 4DU · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0511ec-2025-07-14T12:06:21+01:00Tender notice on Find a Tender ·