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PROCUREMENT OPPORTUNITY

Hampshire Primary Cluster 5 Catering Tender

St James CofE Primary School (Secondary Acct RMC) · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:23.

Opportunity overview

The HPC5 consists of 5 schools in Hampshire: 3 primary schools / 1 junior school / 1 infant school. They are putting their catering contracts out to tender with a contract start dates of 1st January 2026 x 1 / 1st August 2026 x 4

Classification

  • CPV55524000 — School catering services

Lots

  • Saint James Church of England Primary School£1
  • Fair Oak Infant School£1
  • Freegrounds Junior School£1
  • The Crescent Primary School£1
  • Winnall Primary School£1

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RMandC/2025/HPC5/482
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
You can submit your SQ response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the schools and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
20 Jun 2025, 13:00

Procedure

Features
The first stage is the SQ’s will be scored against the advertised template and the Schools will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Maximum Lots Awarded Per Supplier
4

Award criteria

Description
You will be bidding for each school individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations. Maximum number of lots a supplier can be awarded is 5

Expected award period

Ends
23 Oct 2025, 23:59

Enquiry period

Ends
20 Jun 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
2
Title
Fair Oak Infant School
Status
active
Has Renewal
Yes
Description
This infant school is located in Fair Oak, Eastleigh. Pupil roll is 360. More details available in the SQ Document Part 1.

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after three years subject to satisfactory performance.

Second Stage

Maximum Candidates
5
Minimum Candidates
5

Suitability

Sme
Yes

Award criteria

Weighting Description
The Selection Questionnaire response will be scored using the scoring example attached.

Criteria

Criterion 1
Name
Scoring Example Lot 2
Type
quality

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2031, 23:59

Selection criteria

Criteria

Criterion 1
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
For Reduction
Yes
Entry 2
Id
3
Title
Freegrounds Junior School
Status
active
Has Renewal
Yes
Description
This is a junior school in Hedge End, Southampton. Pupil roll is 333. More details available in the SQ Document Part 1

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after three years subject to satisfactory performance.

Second Stage

Maximum Candidates
5
Minimum Candidates
5

Suitability

Sme
Yes

Award criteria

Weighting Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Criteria

Criterion 1
Name
Scoring Example Lot 3
Type
quality
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2031, 23:59
Entry 3
Id
4
Title
The Crescent Primary School
Status
active
Has Renewal
Yes
Description
This primary school is located in Eastleigh. Pupil roll is 613. More details are provided in the SQ Document Part 1.

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after three years subject to satisfactory performance.

Second Stage

Maximum Candidates
5
Minimum Candidates
5

Suitability

Sme
Yes

Award criteria

Weighting Description
The Selection Questionnaire response will be scored using the scoring example attached.

Criteria

Criterion 1
Name
Scoring Example Lot 4
Type
quality
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2031, 23:59
Entry 4
Id
5
Title
Winnall Primary School
Status
active
Has Renewal
Yes
Description
This primary school is located in Winchester. Pupil roll is 188. More details provided in the SQ Document Part 1.

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after three years subject to satisfactory performance.

Suitability

Sme
Yes

Award criteria

Weighting Description
The Selection Questionnaire response will be scored using the scoring example attached.

Criteria

Criterion 1
Name
Scoring Example Lot 5
Type
quality
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Contract period

Ends
31 Dec 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2030, 23:59
Entry 5
Id
1
Title
Saint James Church of England Primary School
Status
active
Has Renewal
Yes
Description
This primary school is located in West End, Southampton. Pupil roll is: 588. More details provided in the SQ Document Part 1

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after three years subject to satisfactory performance.

Second Stage

Maximum Candidates
5
Minimum Candidates
5

Award criteria

Weighting Description
The Selection Questionnaire response will be scored using the scoring example attached.

Criteria

Criterion 1
Name
Scoring Example Lot 1
Type
quality
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2031, 23:59

Items and delivery

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKJ35
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Item 2
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKJ32
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Item 3
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKJ35
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Item 4
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKJ36
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Item 5
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ32
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services

Published documents

Entry 1
Id
L-1
Description
2) HPC5 SQ Document Part 2 Catering
Document Type
biddingDocuments
Entry 2
Id
L-2
Description
1) HPC5 SQ Document Part 1 Catering
Document Type
biddingDocuments
Entry 3
Id
L-5
Description
3) HPC5 SQ Scoring Example Catering
Document Type
biddingDocuments
Entry 4
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 5
Id
020645-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 May 2025, 17:24

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBDL-2578-WMGY
Name
St James CofE Primary School (Secondary Acct RMC)

Roles

buyer

Address

Region
UKJ35
Country
GB
Locality
West End
Postal Code
SO30 3EG
Country Name
United Kingdom
Street Address
Moorgreen Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBDL-2578-WMGY
Scheme
GB-PPON

Contact

Name
Michelle Marsh
Organisation 2
Id
GB-COH-04208069
Name
RM&C Consultants Ltd
Role Details
Management Consultants in providing tender management to Schools/Trusts

Roles

procuringEntity

Address

Region
UKJ14
Country
GB
Locality
South Stoke, Reading
Postal Code
RG8 0JJ
Country Name
United Kingdom
Street Address
Suthernwood View, Woodcote Road

Details

Identifier

Id
04208069
Scheme
GB-COH

Contact

Name
Sue Allen
Telephone
+44 7739599571

Recorded locations

  • Buyer location · West End · UKJ35 · SO30 3EG · United Kingdom
  • Delivery location · UKJ32 · United Kingdom
  • Delivery location · UKJ35 · United Kingdom
  • Delivery location · UKJ36 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051170-2025-05-12T17:24:57+01:00Tender notice on Find a Tender ·