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PROCUREMENT OPPORTUNITY

Facilities Management Services at The Exchange: 3 Centenary Square, Birmingham B1 2DR for the University of Birmingham

THE UNIVERSITY OF BIRMINGHAM · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:23.

Opportunity overview

The University of Birmingham as a requirement for a Facilities Management Services provider at its exhibition and conference space The Exchange. Based at 3 Centenary Square in the centre of the city in the historic old municipal bank The Exchange comprises exhibition and conference space, meeting rooms, hot-desking space and a cafe and is open to the general public. The Facilities Management Services provision consists of planned preventative and reactive maintenance. For full details of the requirements of the contract please refer to the full tender specification documentation. This tender is subject to the provisions of the Procurement Act 2023. All tenderers must be registered on the Central Digital Platform (CDP).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Galliford Try Facilities Management Limited

Matched by exact name
Published award value
£550.6k
Awarded
16 Jul 2025
Award ID
1
Status
pending
Identifier
GB-PPON PXHM-6132-MDBR
Location
Solihull, Birmingham, UKG32, B37 7YN, United Kingdom

Classification

  • CPV79993100 — Facilities management services

Lots

  • Lot LOT-0001Value not stated · Including VAT · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FRAM493/25
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
All tender submissions must be submitted electronically at the following address: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home . Tenderers must register on the In-Tend portal
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
Prices will be fixed for the Framework term.
Maximum Participants
1

Expected award period

Ends
8 Jul 2025, 00:59

Tender Period

Ends
11 Jun 2025, 18:00

Enquiry period

Ends
6 Jun 2025, 18:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Currency
AED
Including VAT
0

Renewal

Description
At the end of the third year of the contract, there is an option to extend the contract by one, one-year period if agreed by both parties and following satisfactory annual contract performance reviews.

Suitability

Sme
Yes

Award criteria

Weighting Description
Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3% Core - Core Corporate & Social Engagement/Uni Links: 1% Management of Contract: 30% Experience: 20% cost/Price: 40%

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3% Core - Core Corporate & Social Engagement/Uni Links: 1% Management of Contract: 30% Experience: 20% cost/Price: 40%

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2029, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79993100
Scheme
CPV
Description
Facilities management services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
020634-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 May 2025, 17:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000645
Name
THE UNIVERSITY OF BIRMINGHAM

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B15 2TT
Country Name
United Kingdom
Street Address
Edgbaston

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
RC000645
Scheme
GB-COH

Contact

Name
Lee Lynch
Organisation 2
Id
GB-PPON-PXHM-6132-MDBR
Name
Galliford Try Facilities Management Limited

Roles

supplier
tenderer

Address

Region
UKG32
Country
GB
Locality
Solihull, Birmingham
Postal Code
B37 7YN
Country Name
United Kingdom
Street Address
First Floor, 3100 Park Square, Solihull Parkway, Birmingham Business Park

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PXHM-6132-MDBR
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
16 Jul 2025, 01:00
Title
Facilities Management Services at The Exchange, 3 Centenary Square, Birmingham for University of Birmingham
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
16 Jul 2025, 01:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
79993000
Scheme
CPV
Description
Building and facilities management services

Value

Currency
GBP
Including VAT
550,589.58

Renewal

Description
Subject to satisfactory performance review and with the agreement of both parties.

Documents

Entry 1
Id
040926-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 12:53

Suppliers

Supplier 1
Id
GB-PPON-PXHM-6132-MDBR
Name
Galliford Try Facilities Management Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
2 Aug 2025, 00:59

Related lots

LOT-0001

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2029, 00:59

Standstill Period

Ends
28 Jul 2025, 23:59

Recorded locations

  • Buyer location · Birmingham · UKG31 · B15 2TT · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051165-2025-07-17T12:53:32+01:00Tender notice on Find a Tender ·