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PROCUREMENT OPPORTUNITY

The Gallery Trust - Cleaning Services

The Gallery Trust · Contract details notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 02:03.

Opportunity overview

The Gallery Trust is currently out to tender for the provision of a full daily cleaning service. The Trust is dedicated to providing outstanding education and support for young people with special needs and disabilities. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 January 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Some members of the cleaning team [x 2] are members of the Local Government Pension Scheme and all details are in the tender documentation.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

D F Williams Cleaning Services Limited

Match pending…
Contract value
£1.4m
Awarded
Not supplied
Contract signed
1 Jan 2026
Including VAT
£1.6m
Award ID
1
Status
active
Identifier
GB-COH 01384232
Location
Oxford, UKJ14, OX4 1RS, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0001Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
MPN-10325
Status
complete
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
The Gallery Trust
Id
GB-COH-08334718

Identifier

Scheme
GB-COH
Id
08334718

Address

Street Address
The Iffley Academy, Iffley Turn
Locality
Oxford
Postal Code
OX4 4DU
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Name
Maria Robinson
Telephone
+441256467107

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Minerva Procurement Consultancy Services Limited
Id
GB-COH-07144956
Role Details
Procurement consultancy managing the tender process for The Gallery Trust

Identifier

Scheme
GB-COH
Id
07144956

Address

Street Address
117 Devonshire House
Locality
Basingstoke
Postal Code
RG24 8PE
Country
GB
Country Name
United Kingdom
Region
UKJ37

Contact

Name
Maria Robinson
Telephone
+441256467107

Roles

procuringEntity
processContactPoint

Details

Organisation 3
Name
D F Williams Cleaning Services Limited
Id
GB-COH-01384232

Identifier

Scheme
GB-COH
Id
01384232

Address

Street Address
Ground Floor Offices, 115 Magdalen Road
Locality
Oxford
Postal Code
OX4 1RS
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Scheme
CPV
Id
90919300
Description
School cleaning services

Delivery locations

Entry 1
Region
UKJ14
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-01384232
Name
D F Williams Cleaning Services Limited

Related lots

LOT-0001

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
The Gallery Trust - Cleaning Services
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
1 Jan 2026, 00:00

Period

Starts
1 Jan 2026, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59

Renewal

Description
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Options

Description
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Value

Including VAT
1,620,668
Amount
1,350,557
Currency
GBP

Documents

Entry 1
Id
008228-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
29 Jan 2026, 16:50
Format
text/html

Recorded locations

  • Buyer location · Oxford · UKJ14 · OX4 4DU · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 008228-2026Contract details notice on Find a Tender ·