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PROCUREMENT OPPORTUNITY

ID508 Aspire Fleet & Associated services

Aspire Housing · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:40.

Opportunity overview

Since 2000 Aspire has had a range of leasing options with a variety of providers and now has a mixed fleet of c160 vehicles. Aspire is aiming to appoint one supplier who can provide a full leasing , maintenance and logistics service for vehicles both leased and owned by Aspire. The aim over the 5 year period is to migrate all vehicles to the leased arrangement. Aspire is also seeking to work with a supplier who can support our aims to reduce emissions and cost with a variety of approaches including downsizing vehicles and a move to EVs where reasonably practicable

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Adept Vehicle Solutions Ltd

Matched by number
Published award value
£6.4m
Awarded
19 Aug 2025
Award ID
1
Status
active
Identifier
GB-COH 04571612
Location
Newcastle-under-Lyme, UKG24, ST56BH, United Kingdom

Classification

  • CPV50111000 — Fleet management, repair and maintenance services

Lots

  • Lot LOT-0001AED 6.4m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID508
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Dec 2030, 23:59

Expected award period

Ends
19 Aug 2025, 00:59

Tender Period

Ends
23 Jun 2025, 13:00

Communication

Future Notice Date
28 May 2025, 00:59

Enquiry period

Ends
12 Jun 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
6,400,000
Currency
AED
Including VAT
8,000,000

Renewal

Description
Option to extend ideally for a further 3 years but possibly 5 years.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
80% price 20% Quality (inc Social Value)

Criteria

Criterion 1
Name
Simple description
Type
price
Description
80% price 20% Quality (inc Social Value)

Contract period

Ends
1 Dec 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
1 Dec 2035, 23:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG23
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
023588-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
21 May 2025, 09:47

Planning and budget

Documents

Entry 1
Id
020489-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
12 May 2025, 13:55

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PTCP-1774-DYCR
Name
Aspire Housing

Roles

buyer

Address

Region
UKG24
Country
GB
Locality
Newcastle Under Lyme
Postal Code
ST5 0QW
Country Name
United Kingdom
Street Address
Kingsley, The Brampton

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PTCP-1774-DYCR
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-04571612
Name
Adept Vehicle Solutions Ltd

Roles

supplier

Address

Region
UKG24
Country
GB
Locality
Newcastle-under-Lyme
Postal Code
ST56BH
Country Name
United Kingdom
Street Address
Chesterton

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04571612
Scheme
GB-COH

Contact

Telephone
01782562246

Award information

Award 1
Id
1
Date
20 Aug 2025, 00:00
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
20 Aug 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 2
Id
50111100
Scheme
CPV
Description
Vehicle-fleet management services

Value

Amount
6,400,000
Currency
GBP
Including VAT
8,000,000

Options

Description
Extra vehicles if required if over and above those stated in tenders, Vehicle tracking software could be added

Renewal

Description
1x 5 year extension

Documents

Entry 1
Id
050145-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
20 Aug 2025, 12:10

Suppliers

Supplier 1
Id
GB-COH-04571612
Name
Adept Vehicle Solutions Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Sept 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
30 Sept 2030, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Standstill Period

Ends
1 Sept 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID508 Fleet
Status
active
Award ID
1
Date Signed
27 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
6,400,000
Currency
GBP
Including VAT
8,000,000

Period

Ends
30 Sept 2030, 23:59
Starts
28 Nov 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Options

Description
Extra vehicles if required if over and above those stated in tenders, Vehicle tracking software could be added

Renewal

Description
1x 5 year extension

Documents

Entry 1
Id
A-8661
Format
application/pdf
Description
Contract document between Aspire and AVM
Document Type
contractSigned
Entry 2
Id
A-8662
Format
application/pdf
Description
Master Hire Agreement Aspire and AVM
Document Type
contractSigned
Entry 3
Id
080663-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
8 Dec 2025, 14:43

Agreed Metrics

Entry 1
Id
1
Title
KPI 1 Downtime prevention
Description
To monitor vehicle out of service time for MOT/Services

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
KPI 2 MOT Compliance
Description
To determine the percentage of vehicles compliant with legal MOT dates to ensure we are always compliant.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
KPI 3 Compliance Inspections
Description
To determine the percentage of vehicles compliant with operator license inspections (PMI) which includes vehicle and trailer brake testing.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
KPI 4 Correspondence
Description
Respond to all Enquiries and requests within 24 hours.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 5
Id
5
Title
KPI 5 Sustainability
Description
To ensure sustainability emission information/data has been provided to Aspire within the 30day timeframe. Example of this is at Appendix C – Supply chain environmental Survey

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · Newcastle Under Lyme · UKG24 · ST5 0QW · United Kingdom
  • Delivery location · UKG23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0510f1-2025-12-08T14:43:26ZPlanned procurement notice on Find a Tender ·