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PROCUREMENT OPPORTUNITY

Pay Rule Calculator (Middleware)

Transport for Wales Rail Limited (Utility Buyer) · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:18.

Opportunity overview

The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.TfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee’s timesheet where necessary.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

UKG

Match pending…
Published award value
£674k
Awarded
11 Sept 2025
Award ID
1
Status
active
Identifier
GB-PPON PCHR-8167-YXTW
Location
Bracknell, UKJ11, RG12 8FZ, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£610k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TFW0861.00
Status
complete
Published risks
Under performance in accordance with the specified KPIs as published in the tender documents.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
The competitive flexible procedure is a procurement process that allows contracting authorities to design the procurement process according to considerations specific to the particular contract being procured. A single stage process has been adopted, all bidders passing the conditions for participation e.g. financial and technical suitability will be taken forward to the ITT award evaluation stage. The three Tenderers with the highest aggregated quality and commercial scores who pass the first stage selection questions and submit a compliant bid. The Authority reserves the right to hold a further dialogue and negotiation stage with the two tenderers with the highest aggregated quality and commercial scores. These discussions may be used to refine terms and conditions, technical requirements, service level agreements, drive a focus on price etc. This may require elements of the tenderer submission to be resubmitted or reflected in the final agreement. Please refer to E-Tender Wales, ITT volume 1 for more information.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
5 Sept 2030, 23:59

Expected award period

Ends
26 Aug 2025, 23:59

Tender Period

Ends
13 Jun 2025, 16:00

Contract terms

Financial Terms
Please refer to ITT documents

Enquiry period

Ends
23 May 2025, 16:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
609,999
Currency
GBP
Including VAT
732,000

Options

Description
Options to purchase additional licenses in the event a review of HR systems results in the solution being required for use by TFW wider group, potential increase in licenses to support additional staff and organisational growth. Call off of additional consultancy and support services during the term of the agreement.

Renewal

Description
Two further periods of up to 12 months each at TFW discretion (24 months max)

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Commercial
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
5 Oct 2030, 23:59
Starts
6 Oct 2025, 00:00
Max Extent Date
4 Oct 2032, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to ITT documents
Criterion 2
Type
technical
Description
Please refer to ITT documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Published documents

Entry 1
Id
future
Document Type
biddingDocuments
Access Details
E-Tender Wales Portal- ITT_117212
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
020352-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 May 2025, 10:58

Planning and budget

No Engagement Notice Rationale
The Pay Rule Calculator is business critical and is a specialist requirement due to the requirement to interface with two other existing solutions. Therefore, competition is understood to be limited. The existing solution is also time critical as the incumbent provider has issued an end of life notice.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVJP-5451-JYWQ
Name
Transport for Wales Rail Limited (Utility Buyer)

Roles

buyer

Address

Region
UKL15
Country
GB
Locality
Pontypridd
Postal Code
cf37 4th
Country Name
United Kingdom
Street Address
3 Llys Cadwyn

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PVJP-5451-JYWQ
Scheme
GB-PPON

Contact

Name
Jodie Dyer
Telephone
+447788291352
Organisation 2
Id
GB-PPON-PCHR-8167-YXTW
Name
UKG

Roles

supplier

Address

Region
UKJ11
Country
GB
Locality
Bracknell
Postal Code
RG12 8FZ
Country Name
United Kingdom
Street Address
The Capitol Building

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PCHR-8167-YXTW
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
12 Sept 2025, 00:00
Title
Pay Rule Calculator
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
12 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
674,000
Currency
GBP
Including VAT
808,800

Renewal

Description
optional 2 years extension periods

Documents

Entry 1
Id
066295-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Oct 2025, 12:44

Suppliers

Supplier 1
Id
GB-PPON-PCHR-8167-YXTW
Name
UKG

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
28 Oct 2025, 23:59

Related lots

1

Contract period

Ends
10 Oct 2030, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
10 Oct 2032, 23:59

Standstill Period

Ends
28 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Pay Rule Calculator (Middleware)
Status
active
Award ID
1
Date Signed
23 Oct 2025, 00:00
Above Threshold
Yes

Value

Amount
674,000
Currency
GBP
Including VAT
808,800

Period

Ends
1 Nov 2028, 23:59
Starts
1 Nov 2025, 00:00

Documents

Entry 1
Id
068256-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
24 Oct 2025, 14:57

Recorded locations

  • Buyer location · Pontypridd · UKL15 · cf37 4th · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051090-2025-10-24T14:57:30+01:00Tender notice on Find a Tender ·