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PROCUREMENT OPPORTUNITY

Provision of Mechanical & Plant Servicing & Repairs

THE ACADEMIES FOR CHARACTER AND EXCELLENCE · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:13.

Opportunity overview

The proposed contract will encompass delivering the following services to the Trust: a. Statutory compliance maintenance and planned preventative maintenance to all mechanical & plant equipment listed in Document 8. Asset Lists. b. Reactive maintenance in accordance with the approval process laid out in Document 2. Specification of Requirement. c. Provision of technical support and management of all specialist contracts and subcontracts as part of this Contract. d. Provision of 24-hour operations support.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

I.J. CANNINGS & SON LIMITED

Matched by number
Published award value
£250k
Awarded
7 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 01889679
Location
Exeter, UKK43, EX5 1AR, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV50500000 — Repair and maintenance services for pumps, valves, taps and metal containers and machinery
  • CPV50510000 — Repair and maintenance services of pumps, valves, taps and metal containers
  • CPV50531100 — Repair and maintenance services of boilers
  • CPV50712000 — Repair and maintenance services of mechanical building installations

Lots

  • Lot 1 – Somerset£150k
  • Lot 2 – Devon & Torbay£100k
  • Lot 3 – All SchoolsValue not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ACE01.60
Status
complete
Published risks
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with local fire safety regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Inadequate maintenance or servicing of fire and security systems can result in system failures, compromising the safety of students and staff. Delays in response times for emergency services or repairs can exacerbate safety risks. Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
15 Jul 2025, 00:59

Tender Period

Ends
9 Jun 2025, 12:00

Contract terms

Financial Terms
1The Contractor shall submit invoices and associated documentation by email to finance@acexcellence.co.uk Each invoice produced by the Contractor must include, as a minimum, the following details: a. School name b. Purchase Order c. Date d. Brief details of activity undertaken (e.g. replacement of broken boiler) e. Sub-contractor (where relevant) f. Cost to school/Trust (ex VAT) g. VAT and total cost including VAT h. Job code Copies of Service Sheets and Daywork Sheets shall substantiate all applications for payment to the Trust for all work. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month.

Enquiry period

Ends
30 May 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1 – Somerset
Status
complete
Has Renewal
Yes
Description
To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School

Value

Amount
150,000
Currency
GBP
Including VAT
180,000

Renewal

Description
Option of 2 further 1 year extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Service Offer
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Contractor Staff
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Contract Support, Monitoring & Management
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Mobilisation
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Total Annual Service Cost
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 6
Name
Remedial & Reactive Works - Skilled Labour Rate
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Remedial & Reactive Costs - Material Mark-Up
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
A financial appraisal will be based upon a credit check
Criterion 2
Type
technical
Description
Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers
Entry 2
Id
LOT-0002
Title
Lot 2 – Devon & Torbay
Status
complete
Has Renewal
Yes
Description
To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School

Value

Amount
100,000
Currency
GBP
Including VAT
120,000

Renewal

Description
Option of 2 further 1 year extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Service Offer
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Contractor Staff
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Contract Support, Monitoring & Management
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Mobilisation
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Total Annual Service Cost
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 6
Name
Remedial & Reactive Works - Skilled Labour Rate
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Remedial & Reactive Costs - Material Mark-Up
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers
Entry 3
Id
LOT-0003
Title
Lot 3 – All Schools
Status
complete
Has Renewal
Yes
Description
To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School

Value

Amount
0
Currency
GBP
Including VAT
0

Renewal

Description
Option of 2 further 1 year extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Service Offer
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Contractor Staff
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Contract Support, Monitoring & Management
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Mobilisation
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Total Annual Service Cost
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 6
Name
Remedial & Reactive Works - Skilled Labour Rate
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Remedial & Reactive Costs - Material Mark-Up
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
A financial appraisal will be based upon a credit check
Criterion 2
Type
technical
Description
Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKK4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 3
Id
50500000
Scheme
CPV
Description
Repair and maintenance services for pumps, valves, taps and metal containers and machinery
Entry 4
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Delivery locations

Entry 1
Region
IE053
Country
IE
Country Name
Ireland

Additional Classifications

Entry 1
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 3
Id
50510000
Scheme
CPV
Description
Repair and maintenance services of pumps, valves, taps and metal containers
Entry 4
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Item 3
Id
LOT-0003
Related Lot
LOT-0003

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 3
Id
50510000
Scheme
CPV
Description
Repair and maintenance services of pumps, valves, taps and metal containers
Entry 4
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
020111-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
9 May 2025, 14:41

Planning and budget

No Engagement Notice Rationale
The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPRM-9434-VNYQ
Name
PHP Law LLP
Role Details
Procurement Consultant

Roles

procuringEntity
processContactPoint

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5RW
Country Name
United Kingdom
Street Address
Unit 3 The Brutus Centre Station Road Totnes

Details

Identifier

Id
PPRM-9434-VNYQ
Scheme
GB-PPON

Contact

Name
Claire Jones
Telephone
+44 01234567890
Organisation 2
Id
GB-PPON-PYNM-4868-XBBN
Name
Academies for Character & Excellence

Roles

buyer

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5TZ
Country Name
United Kingdom
Street Address
Pathfields

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYNM-4868-XBBN
Scheme
GB-PPON

Contact

Name
Sam Ward
Organisation 3
Id
GB-COH-10098444
Name
THE ACADEMIES FOR CHARACTER AND EXCELLENCE

Roles

buyer

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5TZ
Country Name
United Kingdom
Street Address
Totnes St Johns C Of E Primary School

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
10098444
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYNM-4868-XBBN
Scheme
GB-PPON
Organisation 4
Id
GB-COH-01889679
Name
I.J. CANNINGS & SON LIMITED

Roles

supplier

Address

Region
UKK43
Country
GB
Locality
Exeter
Postal Code
EX5 1AR
Country Name
United Kingdom
Street Address
Redlands Exmouth Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01889679
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PMXL-2718-QZZP
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
8 Jul 2025, 00:00
Title
Lot 3 All Schools
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
8 Jul 2025, 00:00

Items

Item 1
Id
LOT-0003
Related Lot
LOT-0003

Delivery locations

Entry 1
Region
UKK2
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK4
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK2
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKK4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations
Entry 2
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Renewal

Description
Two further 12 months (3+1+1)

Documents

Entry 1
Id
041549-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
21 Jul 2025, 10:59

Suppliers

Supplier 1
Id
GB-COH-01889679
Name
I.J. CANNINGS & SON LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
4 Aug 2025, 23:59

Related lots

LOT-0003

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Standstill Period

Ends
30 Jul 2025, 23:59

Additional Procurement Categories

works
Award 2
Id
-1
Status
active
Final Status Date
8 Jul 2025, 00:00

Documents

Entry 1
Id
041549-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
21 Jul 2025, 10:59

Related lots

LOT-0001
LOT-0002

Contracts and changes

Entry 1
Id
1
Title
Lot 3 All Schools
Status
active
Award ID
1
Date Signed
7 Aug 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Options

Description
To enable schools to be added who join the Trust

Renewal

Description
Two further years in 12 month increments

Documents

Entry 1
Id
049954-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
19 Aug 2025, 16:54

Agreed Metrics

Entry 1
Id
1
Title
Planned Servicing
Description
100% of scheduled completed within agreed timeframe.
Entry 2
Id
2
Title
Critical defect response
Description
100% of critical failures response within 4 hours and resolution within 24 hours.
Entry 3
Id
3
Title
Statutory Compliance
Description
100% of servicing certificates and remedial action records kept up to date and available
Entry 4
Id
4
Title
First Time Fix Rate
Description
Target: 90% of reactive call-outs resolved on first visit.
Entry 5
Id
5
Title
Customer Satisfaction
Description
Target: 95% satisfaction on quarterly surveys of school site teams or headteachers

Recorded locations

  • Buyer location · Totnes · UKK43 · TQ9 5TZ · United Kingdom
  • Delivery location · IE053 · Ireland
  • Delivery location · UKK4 · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050fd7-2025-08-19T16:54:21+01:00Tender notice on Find a Tender ·