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PROCUREMENT OPPORTUNITY

ID 5943773 DoF Procurement of monographs for NICS Libraries

Department of Finance · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:55.

Opportunity overview

The Department of Finance (DoF) requires the supply and delivery of monographs in both print and electronic format to all beneficiaries of the contract including the NICS libraries and the Northern Ireland Assembly. The Contract will include other libraries and public bodies who purchase books and ebooks which are listed at Appendix A of the Specification. The scope of the contract is in two Lots. Lot 1. General publications (publications generally available from a variety of publishers with a wide subject coverage)and Lot 2. E-books (general publications as in Lot 1 published in electronic format).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Browns Books

Match pending…
Shared published award value
£350k
Awarded
30 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
pending
Identifier
GB-PPON PCTY-7866-DWMW
Location
East Yorkshire, UKE12, HU14 3RS, United Kingdom

EBSCO INTERNATIONAL INC.

Matched by number
Shared published award value
£350k
Awarded
30 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
pending
Identifier
GB-COH FC016134
Location
London, UKI54, EN1 3XA, United Kingdom

Browns Books

Match pending…
Shared published award value
£350k
Awarded
29 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PCTY-7866-DWMW
Location
East Yorkshire, UKE12, HU14 3RS, United Kingdom

EBSCO INTERNATIONAL INC.

Matched by number
Shared published award value
£350k
Awarded
29 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH FC016134
Location
London, UKI54, EN1 3XA, United Kingdom

Classification

  • CPV22000000 — Printed matter and related products
  • CPV22100000 — Printed books, brochures and leaflets
  • CPV22110000 — Printed books
  • CPV22113000 — Library books
  • CPV22120000 — Publications
  • CPV22121000 — Technical publications

Lots

  • General publications £200k
  • E-books£150k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
5943773
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
2 Jul 2025, 23:59

Tender Period

Ends
11 Jun 2025, 15:00

Contract terms

Financial Terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Enquiry period

Ends
30 May 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
General publications
Status
complete
Has Renewal
Yes
Description
Lot 1 requires the Supplier to provide publications generally available from a variety of publishers with a wide subject coverage

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Renewal

Description
Following the initial contract period there is one option to extend for a further period of one year. Following the initial contract period

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
AC1 Proposed Delivery & Quality of Service
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
AC2 Contract Management
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
AC3 Bibliographic Support
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Name
AC4 Percentage discount offered
Type
cost
Description
As per Tender documentation.

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 5
Name
AC5 Delivery cost
Type
cost
Description
As per Tender documentation.

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
16 Aug 2028, 23:59
Starts
17 Aug 2025, 00:00
Max Extent Date
16 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.
Entry 2
Id
2
Title
E-books
Status
complete
Has Renewal
Yes
Description
Lot 2 requires the Supplier to provide a wide selection of published books in ebook format.

Value

Amount
150,000
Currency
GBP
Including VAT
180,000

Renewal

Description
Following the initial contract period there is one option to extend for a further period of one year. Following the initial contract period

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
AC1 Proposed Delivery & Quality of Service
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
AC2 Contract Management
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
AC3 Bibliographic Support
Type
quality
Description
As per Tender documentation.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Name
AC4 Percentage discount offered
Type
cost
Description
As per Tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
16 Aug 2028, 23:59
Starts
17 Aug 2025, 00:00
Max Extent Date
16 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
22100000
Scheme
CPV
Description
Printed books, brochures and leaflets
Entry 3
Id
22110000
Scheme
CPV
Description
Printed books
Entry 4
Id
22113000
Scheme
CPV
Description
Library books
Entry 5
Id
22120000
Scheme
CPV
Description
Publications
Entry 6
Id
22121000
Scheme
CPV
Description
Technical publications
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
22100000
Scheme
CPV
Description
Printed books, brochures and leaflets
Entry 3
Id
22110000
Scheme
CPV
Description
Printed books
Entry 4
Id
22113000
Scheme
CPV
Description
Library books
Entry 5
Id
22120000
Scheme
CPV
Description
Publications
Entry 6
Id
22121000
Scheme
CPV
Description
Technical publications

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
019665-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 May 2025, 11:51

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVTL-7513-YWVJ
Name
Department of Finance

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT4 3SX
Country Name
United Kingdom
Street Address
Room 55 Craigantlet Buildings Stoney Road Stormont Estate

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PVTL-7513-YWVJ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
Department of Finance - CPD - Supplies & Services Division
Role Details
Construction and Procurement Delivery, Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Road West

Details

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-COH-FC016134
Name
EBSCO INTERNATIONAL INC.

Roles

supplier

Address

Region
UKI54
Country
GB
Locality
London
Postal Code
EN1 3XA
Country Name
United Kingdom
Street Address
6th Floor Civic Centre, Silver Street

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
FC016134
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHHL-9383-NLJL
Scheme
GB-PPON
Organisation 4
Id
GB-PPON-PCTY-7866-DWMW
Name
Browns Books

Roles

supplier

Address

Region
UKE12
Country
GB
Locality
East Yorkshire
Postal Code
HU14 3RS
Country Name
United Kingdom
Street Address
5 Redcliff Road, Melton

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PCTY-7866-DWMW
Scheme
GB-PPON

Contact

Organisation 5
Id
GB-PPON-PHHL-9383-NLJL
Name
EBSCO INTERNATIONAL INC.

Roles

supplier

Address

Region
UKI54
Country
GB
Locality
London
Postal Code
EN1 3XA
Country Name
United Kingdom
Street Address
6th Floor Civic Centre, Silver Street

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PHHL-9383-NLJL
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
30 Jul 2025, 00:00
Title
ID 5943773 - DoF Procurement of monographs for NICS Libraries
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
30 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Renewal

Description
Following the initial contract period there is one option to extend for a further period of one year.

Documents

Entry 1
Id
044520-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
30 Jul 2025, 20:06

Suppliers

Supplier 1
Id
GB-COH-FC016134
Name
EBSCO INTERNATIONAL INC.
Supplier 2
Id
GB-PPON-PCTY-7866-DWMW
Name
Browns Books
Supplier 3
Id
GB-PPON-PHHL-9383-NLJL
Name
EBSCO INTERNATIONAL INC.

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
13 Aug 2025, 23:59

Related lots

1
2

Contract period

Ends
16 Aug 2028, 23:59
Starts
17 Aug 2025, 00:00
Max Extent Date
16 Aug 2029, 23:59

Standstill Period

Ends
11 Aug 2025, 23:59
Award 2
Id
2
Date
31 Jul 2025, 00:00
Title
ID 5943773 - DoF Procurement of monographs for NICS Libraries
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
31 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Renewal

Description
Following the initial contract period there is one option to extend for a further period of one year.

Documents

Entry 1
Id
044661-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
31 Jul 2025, 11:27

Suppliers

Supplier 1
Id
GB-COH-FC016134
Name
EBSCO INTERNATIONAL INC.
Supplier 2
Id
GB-PPON-PCTY-7866-DWMW
Name
Browns Books

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
13 Aug 2025, 23:59

Related lots

1
2

Contract period

Ends
16 Aug 2028, 23:59
Starts
17 Aug 2025, 00:00
Max Extent Date
16 Aug 2029, 23:59

Standstill Period

Ends
12 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID 5943773 - DoF Procurement of monographs for NICS Libraries
Status
active
Award ID
1
Date Signed
13 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
KPIs are not required to be published due to the contract value.

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Period

Ends
16 Aug 2028, 23:59
Starts
17 Aug 2025, 00:00
Max Extent Date
16 Aug 2029, 23:59

Renewal

Description
Following the initial contract period there is one option to extend for a further period of one year.

Documents

Entry 1
Id
049983-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
20 Aug 2025, 08:01

Recorded locations

  • Buyer location · Belfast · UKN06 · BT4 3SX · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050e99-2025-08-20T08:01:31+01:00Tender notice on Find a Tender ·