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PROCUREMENT OPPORTUNITY

CAV-ITT-58225 - Fleet Maintenance for CVUHB

Cardiff and Vale University Health Board · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:07.

Opportunity overview

NWSSP Procurement team on behalf of CVUHB require a long-term maintenance contract in place for owned and leased vehicles. The main objectives are: • Ensure a long-term maintenance contract/agreement is in place • Compliance with road transport legislation • Maintain vehicle reliability • Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term • Obtain best value for money The contract with the successful supplier would cover all vehicle inspections, plating, MOT’s, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the CVUHB transport function.

Classification

  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment

Lots

  • Lot 1£100k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CAV-ITT-58225
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
18 Jun 2025, 12:00

Communication

Future Notice Date
19 May 2025, 23:59

Enquiry period

Ends
12 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
100,000
Currency
GBP
Including VAT
120,000

Renewal

Description
Two optional 12 month extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial
Type
cost

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Jul 2027, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment

Published documents

Entry 1
Id
022243-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 May 2025, 14:04

Planning and budget

Documents

Entry 1
Id
019375-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
7 May 2025, 13:40

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
14 May 2025, 23:59
Description
Cardiff & Vale University Health Board – Market Engagement Notice Fleet Maintenance Services – Pre-Tender Engagement Cardiff & Vale University Health Board (CVUHB) is one of the largest NHS organisations in Wales, providing a comprehensive range of healthcare services to the population of Cardiff and the Vale of Glamorgan. In support of its clinical and operational services, CVUHB operates a diverse fleet of vehicles essential to the day-to-day functioning of the Health Board. This includes transportation of patients, staff, equipment, and critical healthcare supplies. To ensure the ongoing safety, legal compliance, and operational reliability of this fleet, CVUHB is preparing to go out to tender for the provision of a comprehensive fleet maintenance service. This will include but is not limited to: • Regular vehicle servicing and scheduled maintenance • MOT testing • Mechanical and electrical repairs • Accident damage repair and bodywork • Supply of vehicle parts and consumables • Breakdown recovery services Scope and Background The fleet comprises a mix of cars, vans, minibuses, and specialist vehicles used across various departments and facilities throughout the Health Board. The majority of the vehicles are centrally coordinated through our transport hub, with activities spanning a wide geographic area. Given the critical role these vehicles play in maintaining healthcare operations, the service provider must demonstrate high levels of reliability, responsiveness, and quality assurance. Market Engagement and Tender Timeline This notice is being issued to inform the market of an upcoming tender opportunity and to invite initial expressions of interest and feedback. The market engagement phase will run from 7th May 2025 – 14th May 2025, during which time interested suppliers are encouraged to register their interest and submit any preliminary questions or suggestions. All formal procurement activities will be conducted through the eTender Wales portal: www.etenderwales.bravosolution.co.uk The Invitation to Tender (ITT), including full specification and evaluation criteria, will be published in due course. How to Engage Suppliers are encouraged to respond to this engagement notice to help shape the final tender and ensure that the Health Board is aligned with market capabilities and innovations. Participation at this stage is voluntary and will not affect eligibility to bid on the future tender. CVUHB looks forward to engaging with experienced and capable providers who are interested in supporting the essential transport infrastructure of one of Wales’ leading healthcare organisations.

Buyer, suppliers and contacts

Organisation 1
Id
GB-NHS-7A4
Name
Cardiff and Vale University Health Board

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF14 4HH
Country Name
United Kingdom
Street Address
Woodland House

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
7A4
Scheme
GB-NHS

Contact

Name
Alexandra McHugh
Organisation 2
Id
GB-NHS-RQF
Name
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Role Details
Procurement

Roles

procuringEntity

Address

Region
UKL15
Country
GB
Locality
Cardiff
Postal Code
CF15 7QZ
Country Name
United Kingdom
Street Address
4-5 Charnwood Court

Identifier

Id
RQF
Scheme
GB-NHS

Contact

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 4HH · United Kingdom
  • Delivery location · UKL21 · United Kingdom
  • Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050dd1-2025-05-16T14:04:01+01:00Preliminary market engagement notice on Find a Tender ·