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PROCUREMENT OPPORTUNITY

Clinical Trial Data Management System

The Royal Marsden NHS Foundation Trust · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:57.

Opportunity overview

The Authority is seeking to procure a new Clinical Trial Data Management Solution. The primary objective of this solution is to provide an accessible and cost-effective service that enables The Royal Marsden to collect and manage clinical research data in full compliance with relevant regulatory standards, while supporting the maintenance of UKCRC Clinical Trials Unit (CTU) accreditation. Further to pre-market engagement undertaken earlier this year, the Authority will now commence a three-stage competitive flexible procurement process. This process will consist of: 1. An initial supplier eligibility assessment; 2. A written stage, covering technical, commercial, and social value questions; and 3. A sandboxing exercise to assess shortlisted solutions in practice. Interested suppliers are invited to engage with this procurement via Atamis https://health-family.force.com/s/Welcome Contract Reference: C388016. North West London Procurement Services (NWLPS) is a Collaborative Procurement Organisation. The Contracting Authority have instructed NWLPS to act as their procurement representative, therefore any communications during the tender process by NWLPS, are on behalf of the Contracting Authority. NWLPS is an agent on behalf of the Contracting Authority acting on its behalf solely to carry out the Procurement. All decisions regarding the Contract will be made by the Contracting Authority.

Classification

  • CPV48600000 — Database and operating software package
  • CPV72300000 — Data services
  • CPV72322000 — Data management services

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C358055
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: https://health-family.force.com/s/Welcome User Guide: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf Unless stated otherwise in these Instructions or in writing from the Contracting Authority, all communications from Tenderers (including their sub-contractors, consortium members, consultants and advisers) during the period of this procurement exercise must be directed via the messaging service on the E-Tendering Portal.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
27 Oct 2025, 12:00

Covered By

GPA

Procedure

Features
The procurement procedure will be a 3 stage Competitive Flexible Porcess

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
27 Feb 2026, 23:59

Enquiry period

Ends
9 Oct 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Initial 5 year term will have extension options of up to an additional 5 years.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Evaluation Criteria
Type
quality
Description
Criterion % weighting Commercial Questionnaire 40% Technical Questionnaire 30% Sandbox Stage 20% Social Value 10%

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
26 Feb 2031, 23:59
Starts
27 Feb 2026, 00:00
Max Extent Date
26 Feb 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
72300000
Scheme
CPV
Description
Data services
Entry 2
Id
72322000
Scheme
CPV
Description
Data management services
Entry 3
Id
48600000
Scheme
CPV
Description
Database and operating software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
060733-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
30 Sept 2025, 09:29

Planning and budget

Documents

Entry 1
Id
019162-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 May 2025, 15:34

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
14 May 2025, 23:59
Description
RM are currently in the process of drawing up requirements and are presently looking to identify suppliers who can deliver this service. By identifying suppliers who currently deliver this service, RM would then be looking to undertake further engagement with identified suppliers to input into requirements.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXLT-9823-WVCY
Name
The Royal Marsden NHS Foundation Trust

Roles

buyer

Address

Region
UKI33
Country
GB
Locality
London
Postal Code
SW3 6JJ
Country Name
United Kingdom
Street Address
Fulham Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PXLT-9823-WVCY
Scheme
GB-PPON

Contact

Name
NHS North West London Procurement Services

Recorded locations

  • Buyer location · London · UKI33 · SW3 6JJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050d4b-2025-09-30T09:29:46+01:00Preliminary market engagement notice on Find a Tender ·