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PROCUREMENT OPPORTUNITY

Gartan Availability (Electronic Retained Availability System) Hosting and Licensing

Northern Ireland Fire and Rescue Service · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:56.

Opportunity overview

NIFRS has a requirement to renew licensing, hosting, support and maintenance for the Electronic Retained Availability system (ERAS). This system provides NIFRS with enhanced operational assurance in mobilising ~900 retained (On-Call) personnel. ERAS (in the form of the Gartan Availability solution) was supplied by and is supported by Gartan Technologies. Gartan has been the sole supplier of support and maintenance for this system and therefore possess expert knowledge of the design, configuration and interdependencies with other systems and is therefore the only supplier who can provide updates, technical services, support and training on this system. This supplier holds the Source Code for this system and therefore is the only supplier able to provide the required support and maintenance.​ NIFRS' existing licensing contract expires at the end of December 2025. Originally it did not include hosting as it was hosted on NIFRS servers. However, it moved to being a Cloud hosted service mid-way through 2024 and so the hosting expires at the end of April 2025.​ This DAC is required to continue the provision of this service / solution whilst a full business case is approved and solution procured for a new Crewing and Payments System which will include functionality to manage On-Call availability. To ensure business continuity is maintained until the new system is live, the following services are required: - Cloud hosting for Gartan Availability solution from 1st May 2025 until 31st Dec 2025 to align with current licensing contract. - Cloud hosting and licensing for Gartan Availability from 1 Jan 2026 to 31 Dec 2026 with optional 1 year extension until 31 Dec 2027.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Gartan Technologies

No match
Published award value
£106.9k
Awarded
Not supplied
Award ID
1
Status
pending
Location
Letterkenny, Co. Donegal, Ireland, IE, ireland, Ireland

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050d3a
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

concession

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLBR-6377-MHGZ
Name
Northern Ireland Fire and Rescue Service

Roles

buyer

Address

Region
UKN0E
Country
GB
Locality
Lisburn
Postal Code
BT27 4SX
Country Name
United Kingdom
Street Address
1 Seymour Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PLBR-6377-MHGZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-FTS-146802
Name
Gartan Technologies

Roles

supplier

Address

Region
IE
Country
IE
Locality
Letterkenny, Co. Donegal, Ireland
Postal Code
ireland
Country Name
Ireland
Street Address
​Enterprise Fund Business Centre,

Contact

Telephone
+353 (74) 91 266 08

Award information

Award 1
Id
1
Title
​​​​​​​​​​​​​​​Gartan Availability (Electronic Retained Availability System) Hosting and Licensing
Status
pending
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
106,892
Currency
GBP
Including VAT
128,270.4

Renewal

Description
Cloud hosting and licensing for Gartan Availability from 1 Jan 2026 to 31 Dec 2026 with optional 1 year extension until 31 Dec 2027.

Documents

Entry 1
Id
019131-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
6 May 2025, 14:40

Suppliers

Supplier 1
Id
GB-FTS-146802
Name
Gartan Technologies

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 May 2025, 23:59

Related lots

1

Contract period

Ends
31 Dec 2026, 23:59
Starts
21 May 2025, 00:00
Max Extent Date
31 Dec 2027, 23:59

Recorded locations

  • Buyer location · Lisburn · UKN0E · BT27 4SX · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050d3a-2025-05-06T14:40:35+01:00Transparency notice on Find a Tender ·