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PROCUREMENT OPPORTUNITY

Guildhall Yard East PM,CA&EA Appointment

The Mayor and Commonalty and Citizens of the City of London · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:11.

Opportunity overview

The City of London Corporation (the City) invites Tenders for the provision of Project Management & Contract Administration / Employer’s Agent Consultant services to manage and deliver the Guildhall Yard East (GYE) project. This project requires all personnel involved to hold the below security clearances due to the sensitive nature of the Tactical Firearms Training Facility. - Non-Police Personnel Vetting (NPPV) Level 3 - Security Clearance (SC) The Consultant's primary duties will cover project management, contract administration, and employer’s agent roles across RIBA Stages 3 to 7. This will include: • Managing design progression from RIBA Stage 2. • Supporting internal Gateway governance processes (Gateway 3–6). • Overseeing a Two Stage Design & Build procurement route. • Administering contracts under the JCT Design & Build form. • Facilitating risk management, financial control, change management, and stakeholder engagement. • Ensuring compliance with statutory and regulatory requirements, Net Zero Design Standards, and Non-Police Personnel Vetting Level 3 (NPPV3) clearances. • Managing handover, commissioning, defect rectification, and post-completion review phases. Please see full scope of services within the tender documents. This project supports the modernisation of the City of London Police (CoLP) estate within the Guildhall Yard East building. The duration of the contract is approximately 2.5 years

Classification

  • CPV71530000 — Construction consultancy services

Lots

  • Lot 1£150k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050cfb
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £43,077.69
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
23 May 2025, 12:00

Communication

Future Notice Date
7 May 2025, 23:59

Enquiry period

Ends
16 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active

Value

Amount
150,000
Currency
GBP
Including VAT
180,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
Q1 Programme, Risks, Opportunities and Challenges Q2 Team Q3 Experience Q4 Managing Change and Scope Control Q5 Co-ordination Q6 Resource Q7 Interview

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 2
Name
Responsible Procurement
Type
quality
Description
Q1 Climate Action Q2 Social Value (a) Q3 Social Value (b)

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Name
Commercial
Type
cost
Description
Best (lowest) price receives the maximum score available in this section; the remaining bids receive a score pro rata to the best price using the following calculation: Lowest Net Price = maximum points Lowest Net Price --------------------- X maximum points available Bidders Net Price See pricing schedule within tender documents.

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
30 Dec 2027, 23:59
Starts
30 Jun 2025, 00:00

Selection criteria

Criteria

Criterion 1
Description
1. Vetting This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility. Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following: • Non-Police Personnel Vetting (NPPV) Level 3 • Security Clearance (SC) Important: • All clearances must be in-date and valid for the duration of the contract. • Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation. All bidders must be compliant with UK Living Wage.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71530000
Scheme
CPV
Description
Construction consultancy services

Published documents

Entry 1
Id
019465-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
7 May 2025, 15:43

Planning and budget

Documents

Entry 1
Id
019041-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 May 2025, 11:59

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
25 Apr 2025, 00:00
Description
The City of London Corporation conducted a Preliminary Market Engagement (PME) exercise in April 2025 to assess market interest and capability ahead of the procurement of a Project Manager / Contract Administrator / Employer’s Agent for the Guildhall Yard East refurbishment project. The engagement outlined key project parameters, including: • An estimated fee budget of £150,000 • Services required from RIBA Stage 3 to Stage 7 • A two-stage Design & Build procurement model • Works delivered within occupied premises • Personnel required to hold NPPV Level 3 and SC security clearance • Delivery in accordance with the City’s Consultant Terms and Gateway governance framework The PME was issued to eight suppliers, with seven confirming interest and one declining. No significant concerns were raised that would affect the planned procurement strategy. The exercise confirmed supplier capability, validated the proposed procurement route, and demonstrated market readiness to deliver the required services within the expected scope and timeline.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYQD-1693-MYXR
Name
The Mayor and Commonalty and Citizens of the City of London

Roles

buyer

Address

Region
UKI43
Country
GB
Locality
City of London
Postal Code
EC2P 2EJ
Country Name
United Kingdom
Street Address
PO Box 270

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYQD-1693-MYXR
Scheme
GB-PPON

Contact

Telephone
020 7606 3030

Recorded locations

  • Buyer location · City of London · UKI43 · EC2P 2EJ · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050cfb-2025-05-07T15:43:25+01:00Preliminary market engagement notice on Find a Tender ·