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PROCUREMENT OPPORTUNITY

PAN3312 - Hard FM - Repairs and Maintenance Framework

Leicester City Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:10.

Opportunity overview

THIS IS NOT A CALL FOR COMPETITION Leicester City Council, the Authority, wish to appoint new contracts for Hard Facilities Management Functions for both repairs, maintenance and planned preventative maintenance (PPM) and installations across their estate and traded services. The framework will be run across Estates & Building Services and will include all the Corporate and Operational Estate along with their traded service. The framework is also available for the Housing Department to use, and they will be issuing work across all Lots as and when required, with the exception of Lot 10 - Automatic Doors. The outline Lot structure and preliminary estimated average annual contract value, this is subject to change: Lot 1 - General Maintenance (£16,400,000) Sub-lot 1A - Reactive repairs Operational Estate Sub-lot 1B - Reactive repairs Corporate, Schools & Other Lot 2 - Electrical & PVs (£6,400,000) Sub-lot 2A - Reactive repairs Operational Estate Sub-lot 2B - Reactive repairs Corporate, Schools & Other Sub-lot 2C - Planned and preventative maintenance (PPM) Lot 3 - Mechanical & HVAC (£17,200,000) Sub-lot 3A - Reactive repairs Operational Estate Sub-lot 3B - Reactive repairs Corporate, Schools & Other Sub-lot 3C - Planned and preventative maintenance (PPM) Lot 4 - Roofing (£4,400,000) Sub-lot 4A - Reactive repairs Operational Estate Sub-lot 4B - Reactive repairs Corporate, Schools & Other Lot 5 - Drainage CCTV (£700,000) Lot 6 - Locksmith (£2,040,000) Lot 7 - Windows/Glazing (£300,000) Lot 8 - Fencing (£1,720,000) Lot 9 - Roller Shutters (£420,000) Lot 10 - Automatic Doors (£320,000) Please note this PME Notice is not a call for competition but is to notify the market of an impending procurement opportunity and to invite potential bidders to participate in the market engagement event. In preparation for the imminent opportunity, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers

Classification

  • CPV45300000 — Building installation work
  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PAN3312
Status
planned
Above Threshold
Yes
Main Procurement Category
works

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Communication

Future Notice Date
1 Oct 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planned
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
30 Jan 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF21
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF21
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKF21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45300000
Scheme
CPV
Description
Building installation work
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Planning and budget

Documents

Entry 1
Id
019001-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
6 May 2025, 10:41
Entry 2
Id
030677-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 Jun 2025, 15:31
Entry 3
Id
051519-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
27 Aug 2025, 11:24

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
12 Sept 2025, 23:59
Description
THIS IS NOT A CALL FOR COMPETITION Leicester City Council (LCC) is undertaking a pre-market engagement exercise (PME) to gather information, ascertain the level of interest, develop an appropriate specification and determine the procurement approach the Authority may take to appoint new contracts for Hard Facilities Management Functions for both repairs, maintenance and planned preventative maintenance (PPM) and installations across their estate and traded services.. Suppliers shall note that this Pre Market Engagement Exercise (PME) is not a call for competition and responding to this advert, does not constitute a formal tender or result in the letting of a Contract. This PME process is being utilised to gauge interest and options. The Authority welcomes the opportunity to engage with Suppliers and appreciates your assistance in providing us with your views. However, Suppliers shall note that the Authority will have to comply with its legal obligations in any ensuing procurement exercise and that neither the intention nor the purpose of this PME is to confer any commercial advantage upon its participants. Further information about this exercise can be found in the PME documentation. Submissions must be received by 12:00 noon on 12 September 2025 at the very latest via the EastMidsTenders portal: https://procontract.due-north.com/Advert?advertId=f076c7d2-a27e-f011-813a-005056b64545 Late submissions and those received by any other means will not be accepted. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, https://supplierhelp.due-north.com/ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service) in any future tendering exercise. To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXRT-5737-VBQD
Name
Leicester City Council

Roles

buyer

Address

Region
UKF21
Country
GB
Locality
Leicester
Postal Code
LE1 1FZ
Country Name
United Kingdom
Street Address
115 Charles Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXRT-5737-VBQD
Scheme
GB-PPON

Contact

Name
Mr Nadir zulfugarov
Telephone
+44 1164546175

Recorded locations

  • Buyer location · Leicester · UKF21 · LE1 1FZ · United Kingdom
  • Delivery location · UKF21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050ce3-2025-08-27T11:24:11+01:00Pipeline notice on Find a Tender ·