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PROCUREMENT OPPORTUNITY

Provision of Museums Collections Management System (CMS)

Leicester City Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 04:28.

Opportunity overview

Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

AXIELL ALM LIMITED

Matched by exact name
Contract value
£94.5k
Awarded
Not supplied
Contract signed
27 Apr 2026
Including VAT
£113.4k
Award ID
1
Status
active
Identifier
GB-PPON PZHN-1487-GXZV
Location
London, UKI31, EC4M 9DQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1018ZHTCI
Status
complete
Procurement Method
open
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Leicester City Council
Id
GB-PPON-PXRT-5737-VBQD

Identifier

Scheme
GB-PPON
Id
PXRT-5737-VBQD

Address

Street Address
City Hall (4th Floor)
Locality
Leicester
Postal Code
LE1 1FZ
Country
GB
Country Name
United Kingdom
Region
UKF21

Contact

Name
Zhiaw Hama
Telephone
+44 1164543503

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
AXIELL ALM LIMITED
Id
GB-PPON-PZHN-1487-GXZV

Identifier

Scheme
GB-PPON
Id
PZHN-1487-GXZV

Address

Street Address
1 Bow Churchyard
Locality
London
Postal Code
EC4M 9DQ
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Telephone
0115 900 8000

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-PPON-PZHN-1487-GXZV
Name
AXIELL ALM LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
The Provision of Museums Collections Management System
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
No
Date Signed
28 Apr 2026, 00:00

Period

Starts
1 Oct 2026, 00:00
Ends
1 Sept 2029, 23:59
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
Initial term of 3 years with option to extend for 1+1 years

Options

Description
The contract award value is stated as £113,388 (including VAT) however the actual awarded value is £91,308 (including VAT), the top range includes options which may be called off during the contract term, relating API Integration and Enhanced Migration work.

Value

Including VAT
113,388
Amount
94,490
Currency
GBP

Documents

Entry 1
Id
052602-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
4 Jun 2026, 09:50
Format
text/html

Recorded locations

  • Buyer location · Leicester · UKF21 · LE1 1FZ · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 052007-2026Contract award notice on Find a Tender ·
  2. 052602-2026Contract details notice on Find a Tender ·