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PROCUREMENT OPPORTUNITY

HGV Maintenance Services - Emergency Support Vehicles

Transport for London · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:59.

Opportunity overview

Transport Trading Limited (TTL) is seeking a single supplier to provide HGV Preventive Maintenance Inspections (PMI's), servicing and repairs and maintenance service to emergency response vehicles. TTL is running an older fleet of vehicles between the age range of 8-17 years. TTL is looking for a maintenance contractor to look after TTL vehicles for a maximum of three years (2+1 year contract).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VOLVO GROUP UK LIMITED

Matched by number
Published award value
£350k
Awarded
17 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 02190944
Location
Warwick, UKG13, CV34 5YA, United Kingdom

Classification

  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment

Lots

  • Lot 1£350k

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • To gain access to the SAP Ariba sourcing event to submit your bid, please contact madeleineshermer@tfl.gov.uk. Within SAP Ariba sourcing event, you will locate all the documentation needed to submit your bid. Please note the deadline for submission is the 2 July 2025 at 9.00 am If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date and email madeleineshermer@tfl.gov.uk to gain access. If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. If you need any help with the registration process, please contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) In addition you can locate guidance on how to sign up in the attached presentation.Open source ↗
  • contractSignedOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050c4d
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
To receive the ITT and gain access to the procurement documents you must be registered on TfL's e-procurement system - SAP Ariba. If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date. If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. Once you have registered, please email madeleineshermer@tfl.gov.uk and provide your SAP Ariba account name and Ariba Network ID to ensure your organisation is added to the HGV Maintenance Services - Emergency Support Services Event. If you need any help with the registration process, please visit the SAP 'Help Portal'/ https://service.ariba.com/Supplier.aw/109557062/aw?awh=r&awssk=OsebX6f2&dard=1 You may also contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) if you face any issues with the registration process. In addition attached is guidance on how to sign up to SAP Ariba.
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
25 Aug 2025, 23:59

Tender Period

Ends
2 Jul 2025, 09:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Renewal

Description
Option to extend for up to an additional 12 months.

Suitability

Sme
Yes

Award criteria

Weighting Description
Technical Capability Evaluation - 60% Pricing Evaluation - 30% Social Value Evaluation - 10% Commercial Evaluation - Pass/ Fail

Criteria

Criterion 1
Name
Technical Capability Evaluation
Type
quality
Description
Bidders are requested to populate the Appendix 1 - Technical Questions document, this can be located in the ITT pack on SAP Ariba. Please note there is a minimum scoring threshold of "2 - Meets Requirements" for each of the questions in the Technical Submission. Scoring below this threshold for any questions will result in a non-compliant tender.
Criterion 2
Name
Social Value Evaluation
Type
quality
Description
To be aligned with TfL governance bidders are requested to complete their social value submission. Information and guidance on how to complete this is located in Volume 1 - Invitation to Tender document, which can be located in the ITT pack on SAP Ariba, to gain access to the sourcing event please contact madeleineshermer@tfl.gov.uk. Please note the social value submission and evaluation will be conducted on the social value portal.
Criterion 3
Name
Pricing Evaluation
Type
price
Description
Bidders are requested to complete their pricing submission. Information and guidance on how to complete this is located in Appendix 2.1 and 2.2 - Financial and Economic Standing and Pricing Schedule . These documents can can be located in the SAP Ariba sourcing event. To gain access to the sourcing event and to submit a bid, please email madeleineshermer@tfl.gov.uk
Criterion 4
Name
Commercial Evaluation
Type
quality
Description
The Commercial Response will consist of your response to the: Form of Tender (section 7 of Volume 1 ITT) Conflict of Interest Declaration (Section 8 of Volume 1 ITT) Non- Collusion Declaration (Section 9 of Volume 1 ITT) Assumptions Register ( Volume 1 Appendix 5 ) Contract Response Template (Volume 1 Appendix 4 ) Reserved Information (optional) (Volume 1 Appendix 3) Bidders should complete, sign, and return each of the above as their Commercial Submission. Which included acceptance of the Terms and Conditions. The Terms and Conditions are non-negotiable. All the documents can be located on SAP Ariba Sourcing Event, to gain access please contact madeleineshermer@tfl.gov.uk and they will invite you.

Contract period

Ends
25 Aug 2027, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
25 Aug 2028, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-1713
Format
application/pdf
Description
To gain access to the SAP Ariba sourcing event to submit your bid, please contact madeleineshermer@tfl.gov.uk. Within SAP Ariba sourcing event, you will locate all the documentation needed to submit your bid. Please note the deadline for submission is the 2 July 2025 at 9.00 am If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date and email madeleineshermer@tfl.gov.uk to gain access. If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. If you need any help with the registration process, please contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) In addition you can locate guidance on how to sign up in the attached presentation.
Document Type
biddingDocuments
Entry 3
Id
028969-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
2 Jun 2025, 08:22
Entry 4
Id
035877-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
27 Jun 2025, 15:44

Planning and budget

Documents

Entry 1
Id
018789-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
2 May 2025, 14:09

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
26 May 2025, 23:59
Description
Transport for London (TfL) on behalf of Transport Trading Limited are undertaking an early market engagement exercise, by inviting potential suppliers to a supplier day and completing a Market Sounding Questionnaire (MSQ) for the HGV Maintenance Services - Emergency Vehicles. This notice is the first stage of this Early Market Engagement, this is to inform the market of TfL's current strategy and business requirements as it pertains to HGV Maintenance Services - Emergency Vehicles (Lot 2) and how to register their interest and complete the MSQ linked within this document. The MSQ seeks to obtain feedback from the market in relation to the project and its requirements. Interested parties are invited to complete the MSQ and return their responses. The MSQ Response Deadline: 12pm (noon) Monday 26th May 2025 Any feedback received will be reviewed, analysed, and may be considered by the project team in developing any subsequent procurement strategy for any potential procurement activity. Link to MSQ: https://forms.office.com/e/CLhQdAnFwR After receiving and reviewing the MSQ responses, TfL will invite individual suppliers to engage in further 1:1 supplier meeting to discuss and clarify the supplier's response. EME Feedback and Next Steps. Please note that the below timescales are indicative only and are subject to change. Indicative Timescales Preliminary Engagement Notice (PEN) Published : Friday 2 May 2025 Market Sounding Questionnaire Release : Friday 2nd May 2025 MSQ Response Deadline : Monday 26th May 2025 Supplier 1:1 meeting : Tuesday 27th May- Friday 30th May 2025 If you have any questions regarding this notice and MSQ please contact: madeleineshermer@tfl.gov.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHMT-6197-NWNZ
Name
Transport for London

Roles

buyer

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
E20 1JN
Country Name
United Kingdom
Street Address
5 Endeavour Square

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHMT-6197-NWNZ
Scheme
GB-PPON

Contact

Name
Madeleine Shermer
Organisation 2
Id
GB-COH-03914810
Name
Transport Trading Limited
Role Details
TfL are undertaking the procurement on behalf of TTL. TTL will be in contract with the supplier.

Roles

procuringEntity

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
E20 1JN
Country Name
United Kingdom
Street Address
5 Endeavour Square

Identifier

Id
03914810
Scheme
GB-COH

Contact

Name
Madeleine Shermer

Additional Identifiers

Entry 1
Id
PHDQ-2359-NZMP
Scheme
GB-PPON
Organisation 3
Id
GB-COH-02190944
Name
VOLVO GROUP UK LIMITED

Roles

supplier

Address

Region
UKG13
Country
GB
Locality
Warwick
Postal Code
CV34 5YA
Country Name
United Kingdom
Street Address
Wedgnock Lane

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02190944
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTMN-3313-BPWX
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
18 Jul 2025, 00:00
Title
HGV Maintenance Services - Emergency Support Vehicles
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
31 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Renewal

Description
Option to extend for up to an additional 12 months.

Documents

Entry 1
Id
044823-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
31 Jul 2025, 15:08

Suppliers

Supplier 1
Id
GB-COH-02190944
Name
VOLVO GROUP UK LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Aug 2025, 23:59

Related lots

1

Contract period

Ends
22 Aug 2027, 23:59
Starts
22 Aug 2025, 00:00
Max Extent Date
22 Aug 2028, 23:59

Standstill Period

Ends
12 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
HGV Maintenance Services - Emergency Support Vehicles
Status
active
Award ID
1
Date Signed
1 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
350,000
Currency
GBP
Including VAT
420,000

Period

Ends
2 Sept 2027, 23:59
Starts
2 Sept 2025, 00:00
Max Extent Date
2 Sept 2028, 23:59

Renewal

Description
Option to extend for up to an additional 12 months.

Documents

Entry 1
Id
A-4793
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
056460-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Sept 2025, 10:34

Agreed Metrics

Entry 1
Id
1
Title
Preventive Maintenance Inspections (PMI's)
Entry 2
Id
2
Title
MOT'S
Entry 3
Id
3
Title
Vehicle Reports
Entry 4
Id
4
Title
Repetitive Defects
Entry 5
Id
5
Title
Response
Entry 6
Id
6
Title
VOR
Entry 7
Id
7
Title
Damage
Entry 8
Id
8
Title
Qualified & Skilled Staff

Recorded locations

  • Buyer location · London · UKI41 · E20 1JN · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050c4d-2025-09-15T10:34:14+01:00Preliminary market engagement notice on Find a Tender ·