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PROCUREMENT OPPORTUNITY

Alpha Trust schools - provision of cleaning services

ALPHA TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:00.

Opportunity overview

The Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors. The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees. The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots. The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site. The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing the service whilst taking into account environmental considerations.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

KGB CLEANING SOUTH WEST LIMITED

Matched by number
Published award value
£477.6k
Awarded
14 Jul 2025
Award ID
1
Status
pending
Identifier
GB-COH 06941723
Location
Abingdon, UKJ14, OX14 4RY, United Kingdom

CRYSTAL FACILITIES MANAGEMENT LIMITED

Matched by number
Published award value
£393.3k
Awarded
14 Jul 2025
Award ID
2
Status
pending
Identifier
GB-COH 05645405
Location
London, UKI73, W3 6BJ, United Kingdom

Classification

  • CPV90910000 — Cleaning services

Lots

  • Colchester County High School for Girls£460k
  • Manningtree High School and Sports Centre£320k

Documents and notices

  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • The full set of procurement documents are available free of charge by emailing vcarlin@alphamat.org. Requests to join the circulation list in order to receive communications and responses to queries can also be submitted to vcarlin@alphamat.org.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050bc8
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tender responses should be submitted electronically by email to procurement@alphamat.org. This is a secure, restricted-access inbox which will not be accessed until after the closing date. Further information is available at www.alphamat.org.
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
26 Jun 2025, 23:59

Tender Period

Ends
10 Jun 2025, 12:00

Enquiry period

Ends
23 May 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Colchester County High School for Girls
Status
complete
Has Renewal
Yes
Description
This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation). The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Value

Amount
460,000
Currency
GBP
Including VAT
552,000

Renewal

Description
The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59
Entry 2
Id
2
Title
Manningtree High School and Sports Centre
Status
complete
Has Renewal
Yes
Description
This lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site. The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Value

Amount
320,000
Currency
GBP
Including VAT
384,000

Renewal

Description
The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-1061
Format
application/pdf
Description
The full set of procurement documents are available free of charge by emailing vcarlin@alphamat.org. Requests to join the circulation list in order to receive communications and responses to queries can also be submitted to vcarlin@alphamat.org.
Document Type
biddingDocuments
Entry 3
Id
018573-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 May 2025, 16:41
Entry 4
Id
018578-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 May 2025, 16:50

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-07755713
Name
ALPHA TRUST

Roles

buyer

Address

Region
UKH34
Country
GB
Locality
Colchester
Postal Code
CO3 3US
Country Name
United Kingdom
Street Address
Colchester County High School For Girls

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
07755713
Scheme
GB-COH

Contact

Name
Vicky Carlin
Telephone
01206 576973

Additional Identifiers

Entry 1
Id
PNNJ-9121-XQDR
Scheme
GB-PPON
Organisation 2
Id
GB-COH-06941723
Name
KGB CLEANING SOUTH WEST LIMITED

Roles

supplier

Address

Region
UKJ14
Country
GB
Locality
Abingdon
Postal Code
OX14 4RY
Country Name
United Kingdom
Street Address
Innovation Centre, 99 Park Drive, Milton Park

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06941723
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTYG-3883-YQQN
Scheme
GB-PPON
Organisation 3
Id
GB-COH-05645405
Name
CRYSTAL FACILITIES MANAGEMENT LIMITED

Roles

supplier

Address

Region
UKI73
Country
GB
Locality
London
Postal Code
W3 6BJ
Country Name
United Kingdom
Street Address
Lyra Court Portal Way

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
05645405
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVCZ-2689-XVJJ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
15 Jul 2025, 00:00
Title
Alpha Trust cleaning services - Colchester County High School for Girls
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
16 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Value

Amount
477,598
Currency
GBP
Including VAT
573,117

Renewal

Description
The contract is for an initial three year period with an option to extend for one further year with the approval of the Board of Trustees.

Documents

Entry 1
Id
040925-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 12:52

Suppliers

Supplier 1
Id
GB-COH-06941723
Name
KGB CLEANING SOUTH WEST LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Jul 2025, 23:59

Related lots

1

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Standstill Period

Ends
28 Jul 2025, 23:59
Award 2
Id
2
Date
15 Jul 2025, 00:00
Title
Alpha Trust Cleaning Services - Manningtree High School
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
16 Jul 2025, 00:00

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Value

Amount
393,309
Currency
GBP
Including VAT
471,970

Renewal

Description
The contract is for a three year period with the option to extend for a further year with the approval of the Board of Trustees

Documents

Entry 1
Id
040925-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 12:52

Suppliers

Supplier 1
Id
GB-COH-05645405
Name
CRYSTAL FACILITIES MANAGEMENT LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Jul 2025, 23:59

Related lots

2

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Standstill Period

Ends
28 Jul 2025, 23:59

Recorded locations

  • Buyer location · Colchester · UKH34 · CO3 3US · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050bc8-2025-07-17T12:52:37+01:00Tender notice on Find a Tender ·