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PROCUREMENT OPPORTUNITY

RHUL-25052 Unit4 – Enterprise Resource Planning System

Royal Holloway and Bedford New College · compiled

Tender information last checkedLast checked 30 Sept 2026, 01:05.

Opportunity overview

Awarded to Unit4 for a SaaS Enterprise Resource Planning System

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Unit4 Business Software Limited

Matched by exact name
Contract value
£889.5k
Awarded
Not supplied
Contract signed
26 Mar 2025
Award ID
018470-2025-1-1
Status
active
Location
Bristol, UK, BS1 9HS, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Awarded to Unit4 for a Enterprise Resource Planning System via a Negotiated procedure without a prior publication of a call for competition in accordance with Article 32 PCR 2015. For 36 months starting on 1st January 2026.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RHUL-25052
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This award is lawful pursuant to Regulation 32 (2)(c) of the Public Contract Regulations 2015 insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with, and in accordance with Regulation 32(2)(b)(ii) because competition is absent for technical reasons. The following details the justification for this: Unit 4 timing of announcements regarding product changes, coupled with a short timeframe to switch solutions, creates the urgency of the situation. The system is an essential part of the University’s IT infrastructure would have a detrimental effect of the running of the University’s services. Unit 4 have mandated the switch and withdrawn support of the onpremise solution. It will not be possible for the application and the data to be hosted on premise in the future due to the availability of support for third party hosting. The University could not have foreseen these events and no other economic provider would be able to provide this service. At the present time it would be impossible for the University to procure and implement an alternative economic operator to provide this service. This is because, the supplier will no longer support the current on premise software and the university risks a non-supported financial system. Therefore it is key that the University upgrades to the cloud software so stability of provision is ensured over the next few years to allow proper consideration of the above mentioned aspects.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Awarded to Unit4 for a Enterprise Resource Planning System via a Negotiated procedure without a prior publication of a call for competition in accordance with Article 32 PCR 2015. For 36 months starting on 1st January 2026.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-146065
Name
Royal Holloway and Bedford New College

Roles

buyer

Address

Region
UKJ
Locality
Egham
Postal Code
TW20 0EX
Country Name
United Kingdom
Street Address
Royal Holloway University of London, Egham Hill

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
RC000823
Legal Name
Royal Holloway and Bedford New College

Contact

Name
Procurement
Telephone
+44 01784917194
Organisation 2
Id
GB-FTS-146066
Name
Unit4 Business Software Limited

Roles

supplier

Address

Region
UK
Locality
Bristol
Postal Code
BS1 9HS
Country Name
United Kingdom

Details

Scale
large

Identifier

Legal Name
Unit4 Business Software Limited
Organisation 3
Id
GB-FTS-88
Name
Royal Courts of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Strand

Identifier

Legal Name
Royal Courts of Justice

Award information

Award 1
Id
018470-2025-1-1
Title
RHUL-25052 Unit4 – Enterprise Resource Planning System
Status
active

Suppliers

Supplier 1
Id
GB-FTS-146066
Name
Unit4 Business Software Limited

Related lots

1

Contracts and changes

Entry 1
Id
018470-2025-1-1
Title
RHUL-25052 Unit4 – Enterprise Resource Planning System
Status
active
Award ID
018470-2025-1-1
Date Signed
26 Mar 2025, 00:00

Value

Amount
889,500
Currency
GBP

Recorded locations

  • Buyer location · Egham · UKJ · TW20 0EX · United Kingdom
  • Delivery location · UKJ

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050b7b-2025-05-01T14:51:33+01:00compiled ·