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PROCUREMENT OPPORTUNITY

HMCTS Bulk Scanning and Off-Site Mailroom Service

Ministry of Justice · compiled

Tender information last checkedLast checked 30 Sept 2026, 01:04.

Opportunity overview

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data. Contract awarded for 2 years with 2 1 year extensions available.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

XBP Europe Ltd

Matched by exact name
Contract value
£9m
Awarded
Not supplied
Contract signed
1 Mar 2025
Award ID
018408-2025-Con_24768-1
Status
active
Identifier
01283512
Location
Egham, UK, TW20 9AB, United Kingdom

Classification

  • CPV79999100 — Scanning services

Lots

  • The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050b59
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Called off in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79999100
Scheme
CPV
Description
Scanning services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-6365
Name
Ministry of Justice

Roles

buyer

Address

Region
UK
Locality
London
Postal Code
SW1H 9AJ
Country Name
United Kingdom
Street Address
102 Petty France

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Ministry of Justice

Contact

Telephone
+44 02033343555
Organisation 2
Id
GB-FTS-146036
Name
XBP Europe Ltd

Roles

supplier

Address

Region
UK
Locality
Egham
Postal Code
TW20 9AB
Country Name
United Kingdom
Street Address
Baronsmede, The Avenue,

Details

Scale
large

Identifier

Id
01283512
Legal Name
XBP Europe Ltd
Organisation 3
Id
GB-FTS-3615
Name
Ministry of Justice

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Ministry of Justice

Award information

Award 1
Id
018408-2025-Con_24768-1
Title
Bulk Scanning and Off-Site Mailroom Services
Status
active

Suppliers

Supplier 1
Id
GB-FTS-146036
Name
XBP Europe Ltd

Related lots

1

Contracts and changes

Entry 1
Id
018408-2025-Con_24768-1
Title
Bulk Scanning and Off-Site Mailroom Services
Status
active
Award ID
018408-2025-Con_24768-1
Date Signed
1 Mar 2025, 00:00

Value

Amount
9,000,000
Currency
GBP

Recorded locations

  • Buyer location · London · UK · SW1H 9AJ · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050b59-2025-05-01T13:03:48+01:00compiled ·