Provision of Hard FM Services to City of York Council

Opportunity overview

Procurement to appoint one contractor to deliver Hard FM services and associated works to 8 key City of York Council Buildings.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

GEOFFREY ROBINSON LIMITED

Matched by number

Published award value: £1.3m
Awarded: 21 Oct 2025
Award ID: 1
Status: active
Identifier: GB-COH 01042638
Location: Billingham, UKC11, TS23 4ET, United Kingdom

Classification

CPV50000000 — Repair and maintenance services
CPV51000000 — Installation services (except software)
CPV79993000 — Building and facilities management services

Lots

Lot 1£1.3m · Including VAT

Documents and notices

Contract details notice on Find a TenderOpen source ↗
Contract award notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
Pipeline notice on Find a TenderOpen source ↗
Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: 100474
Status: complete
Has Recurrence: Yes
Above Threshold: Yes
Procurement Method: open
Main Procurement Category: services
How to submit: https://yortender.eu-supply.com/login.asp?B=YORTENDER ↗
Procurement Method Details: Open procedure

Amendments

Entry 1

Id: 044369-2025
Description: The tender deadline has been updated following an extension to this. The tender deadline is now 22nd August 2025 at 12 noon

Entry 2

Id: 048601-2025
Description: The tender deadline has been extended to the 5th September 2025 at 12 Noon - this has meant a revision in the clarification deadline, and provisional award dates also.

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Recurrence

Dates

Entry 1

Starts: 1 Oct 2029, 23:59

Expected award period

Ends: 1 Oct 2025, 23:59

Tender Period

Ends: 5 Sept 2025, 12:00

Communication

Future Notice Date: 15 Jul 2025, 23:59

Contract terms

Financial Terms: Please refer to tender documentation

Enquiry period

Ends: 22 Aug 2025, 12:00

Submission terms

Electronic Submission Policy: allowed

Languages

Additional Procurement Categories

works

Lots and requirements

Entry 1

Id: 1
Status: complete
Has Renewal: Yes

Value

Currency: GBP
Including VAT: 1,250,000

Renewal

Description: 2 x 12 month extensions will be available following satisfactory performance

Suitability

Sme: Yes

Award criteria

Criteria

Criterion 1

Name: Mobilisation
Type: quality

Numbers

Entry 1

Number: 4
Weight: percentageExact

Criterion 2

Name: Operations Team
Type: quality

Numbers

Entry 1

Number: 5
Weight: percentageExact

Criterion 3

Name: Management of Subcontractors
Type: quality

Numbers

Entry 1

Number: 5
Weight: percentageExact

Criterion 4

Name: Procurement of Materials
Type: quality

Numbers

Entry 1

Number: 4
Weight: percentageExact

Criterion 5

Name: Quality Assurance
Type: quality

Numbers

Entry 1

Number: 6
Weight: percentageExact

Criterion 6

Name: Health and Safety
Type: quality

Numbers

Entry 1

Number: 6
Weight: percentageExact

Criterion 7

Name: Social Value
Type: quality

Numbers

Entry 1

Number: 10
Weight: percentageExact

Criterion 8

Name: Pricing
Type: price

Numbers

Entry 1

Number: 60
Weight: percentageExact

Contract period

Ends: 30 Sept 2028, 23:59
Starts: 1 Oct 2025, 00:00
Max Extent Date: 30 Sept 2030, 23:59

Selection criteria

Criteria

Criterion 1

Type: economic
Description: Please see tender documentation

Criterion 2

Type: technical
Description: Please see tender documentation

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKE21
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKE21
Country: GB
Country Name: United Kingdom

Entry 3

Region: UKE21
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 50000000
Scheme: CPV
Description: Repair and maintenance services

Entry 2

Id: 51000000
Scheme: CPV
Description: Installation services (except software)

Entry 3

Id: 79993000
Scheme: CPV
Description: Building and facilities management services

Published documents

Entry 1

Id: conflictOfInterest
Description: Not published
Document Type: conflictOfInterest

Entry 2

Id: L-1
Url: https://yortender.eu-supply.com/login.asp?B=YORTENDER ↗
Description: Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474
Document Type: biddingDocuments

Entry 3

Id: 034695-2025
Url: https://www.find-tender.service.gov.uk/Notice/034695-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 24 Jun 2025, 12:21

Entry 4

Id: 044369-2025
Url: https://www.find-tender.service.gov.uk/Notice/044369-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 30 Jul 2025, 15:18

Entry 5

Id: 048601-2025
Url: https://www.find-tender.service.gov.uk/Notice/048601-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 14 Aug 2025, 09:12

Planning and budget

Documents

Entry 1

Id: 018272-2025
Url: https://www.find-tender.service.gov.uk/Notice/018272-2025 ↗
Format: text/html
Notice Type: UK1
Description: Pipeline notice on Find a Tender
Document Type: plannedProcurementNotice
Published: 1 May 2025, 09:53

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PQVW-9426-LDJV
Name: City of York Council

Roles

buyer

Address

Region: UKE21
Country: GB
Locality: York
Postal Code: YO1 6GA
Country Name: United Kingdom
Street Address: West Offices, Station Rise

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PQVW-9426-LDJV
Scheme: GB-PPON

Contact

Email: procurement@york.gov.uk

Organisation 2

Id: GB-COH-01042638
Name: GEOFFREY ROBINSON LIMITED

Roles

supplier

Address

Region: UKC11
Country: GB
Locality: Billingham
Postal Code: TS23 4ET
Country Name: United Kingdom
Street Address: Macklin Avenue

Details

Url: https://geoffreyrobinson.co.uk/ ↗
Vcse: No
Scale: large
Sheltered Workshop: No
Public Service Mission Organization: No

Identifier

Id: 01042638
Scheme: GB-COH

Contact

Email: leads@geoffreyrobinson.co.uk

Additional Identifiers

Entry 1

Id: PDBN-7185-PQDT
Scheme: GB-PPON

Award information

Award 1

Id: 1
Date: 22 Oct 2025, 00:00
Status: active
Has Renewal: Yes
Above Threshold: Yes
Main Procurement Category: services
Assessment Summaries Date Sent: 22 Oct 2025, 00:00

Items

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKE21
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKE21
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 50000000
Scheme: CPV
Description: Repair and maintenance services

Entry 2

Id: 51000000
Scheme: CPV
Description: Installation services (except software)

Entry 3

Id: 79993000
Scheme: CPV
Description: Building and facilities management services

Value

Currency: GBP
Including VAT: 1,250,000

Renewal

Description: 2 x 12 month extensions are available subject to satisfactory performance

Documents

Entry 1

Id: 067573-2025
Url: https://www.find-tender.service.gov.uk/Notice/067573-2025 ↗
Format: text/html
Notice Type: UK6
Description: Contract award notice on Find a Tender
Document Type: awardNotice
Published: 22 Oct 2025, 15:45

Suppliers

Supplier 1

Id: GB-COH-01042638
Name: GEOFFREY ROBINSON LIMITED

Milestones

Entry 1

Id: 1
Type: futureSignatureDate
Status: scheduled
Due: 3 Nov 2025, 23:59

Related lots

Contract period

Ends: 9 Nov 2028, 23:59
Starts: 3 Nov 2025, 00:00
Max Extent Date: 9 Nov 2030, 23:59

Standstill Period

Ends: 31 Oct 2025, 23:59

Additional Procurement Categories

works

Contracts and changes

Entry 1

Id: 1
Title: Provision of Hard FM Services to City of York Council
Status: active
Award ID: 1
Date Signed: 27 Nov 2025, 00:00
Has Renewal: Yes
Above Threshold: Yes
No Agreed Metrics Rationale: The contract is under £5 million so KPIs have not been published

Value

Currency: GBP
Including VAT: 1,250,000

Period

Ends: 2 Nov 2028, 23:59
Starts: 27 Nov 2025, 00:00
Max Extent Date: 2 Nov 2030, 23:59

Renewal

Description: 2 x 12 month extensions are available subject to satisfactory performance

Documents

Entry 1

Id: 077987-2025
Url: https://www.find-tender.service.gov.uk/Notice/077987-2025 ↗
Format: text/html
Notice Type: UK7
Description: Contract details notice on Find a Tender
Document Type: contractNotice
Published: 28 Nov 2025, 10:48

Recorded locations

Buyer location · York · UKE21 · YO1 6GA · United Kingdom
Delivery location · UKE21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-050afe-2025-11-28T10:48:14ZPipeline notice on Find a Tender · 28 Nov 2025, 10:48