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PROCUREMENT OPPORTUNITY

HR and Payroll Systems VEAT Notice

East Lothian Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:39.

Opportunity overview

This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MHR

Match pending…
Contract value
£646.6k
Awarded
Not supplied
Contract signed
27 Mar 2025
Award ID
017933-2025-ELC-24-0325-1
Status
active
Location
Ruddington, UK, NG116LL, United Kingdom

Classification

  • CPV79631000 — Personnel and payroll services

Lots

  • This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ELC-24-0325
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
East Lothian Council’s HR and Payroll System is essential to organisational service delivery. In this instance, cost and resource implications of changing to a new platform would have significant cost of change implications. The business rationale for continuing with MHR International products links to the costs of change, which is not necessarily limited to the direct costs of licensing new software, but holistic costs pertaining to the migration of data, implementation of organisation wide training to embed a new system. The current system is embedded within processes and cross departmentally. Given the costs outlined above, an alternative system would need to be a consolidation of software systems to deliver efficiencies which provide the most economically advantageous solution. It was not judged that this could be achieved in this contractual cycle. For these reasons, there are no financially, administratively reasonable, viable alternative, substitute systems, or products other than the iTrent software that can meet East Lothian Council's needs during the period of the proposed contract. The required licensing and support of this product can only be provided by MHR International for technical reasons and due to the supplier’s exclusive rights in and to the proprietary [iTrent products. Accordingly, it is considered that the proposed award of contract to MHR International meets with the requirements Public Contracts (Scotland) Regulations 2015, Regulation 33(1)(b)(ii) and (iii). The Council will continue, during the life of the contract, to carry out market testing for tendering opportunities beyond this contract.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79631000
Scheme
CPV
Description
Personnel and payroll services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM73

Additional Classifications

Entry 1
Id
79631000
Scheme
CPV
Description
Personnel and payroll services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1747
Name
East Lothian Council

Roles

buyer

Address

Region
UKM73
Locality
Haddington, East Lothian
Postal Code
EH41 3HA
Country Name
United Kingdom
Street Address
John Muir House

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Lothian Council

Contact

Telephone
+44 620827827
Organisation 2
Id
GB-FTS-145671
Name
MHR

Roles

supplier

Address

Region
UK
Locality
Ruddington
Postal Code
NG116LL
Country Name
United Kingdom
Street Address
Ruddington Hall, Loughborough Road

Details

Scale
large

Identifier

Legal Name
MHR
Organisation 3
Id
GB-FTS-21538
Name
Edinburgh Sherriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sherriff Court

Award information

Award 1
Id
017933-2025-ELC-24-0325-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-145671
Name
MHR

Related lots

1

Contracts and changes

Entry 1
Id
017933-2025-ELC-24-0325-1
Status
active
Award ID
017933-2025-ELC-24-0325-1
Date Signed
27 Mar 2025, 00:00

Value

Amount
646,609
Currency
GBP

Recorded locations

  • Buyer location · Haddington, East Lothian · UKM73 · EH41 3HA · United Kingdom
  • Delivery location · UKM73

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050a0d-2025-04-30T12:05:08+01:00compiled ·