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PROCUREMENT OPPORTUNITY

Hybrid Mail Services for Local Authority

Surrey Heath Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:32.

Opportunity overview

Hybrid Mail Services for Local Authority, including Revenues and Benefits via email and postal services. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=979369113

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Datagraphic Ltd

Matched by number
Published award value
£200k
Awarded
14 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 02913191
Location
Chesterfield, UKF12, S43 3LS, United Kingdom

Classification

  • CPV79571000 — Mailing services

Lots

  • Lot 1£375k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0508d6
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
https://www.delta-esourcing.com. Only electronic submissions are acceptable.
Procurement Method Details
Open procedure

Covered By

GPA
CPTPP

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
8 Jul 2025, 00:59

Tender Period

Ends
16 Jun 2025, 13:00

Enquiry period

Ends
2 Jun 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
375,000
Currency
GBP
Including VAT
450,000

Renewal

Description
Three year initial terms with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Criterion 1
Type
price
Description
Long criteria description

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Criterion 2
Type
quality
Description
Long criteria description

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
1 Aug 2028, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As outlined in the Invitation to Tender.
Criterion 2
Type
technical
Description
As outlined in the Invitation to Tender.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ25
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79571000
Scheme
CPV
Description
Mailing services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
017497-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
29 Apr 2025, 10:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQQL-9321-BBQX
Name
Surrey Heath Borough Council

Roles

buyer

Address

Region
UKJ25
Country
GB
Locality
Camberley
Postal Code
GU15 3HD
Country Name
United Kingdom
Street Address
Surrey Heath House, Knoll Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PQQL-9321-BBQX
Scheme
GB-PPON

Contact

Name
Loraine Austin
Telephone
01276 707100
Organisation 2
Id
GB-COH-02913191
Name
Datagraphic Ltd

Roles

supplier

Address

Region
UKF12
Country
GB
Locality
Chesterfield
Postal Code
S43 3LS
Country Name
United Kingdom
Street Address
Ireland Ind Est, Adelphi Way

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02913191
Scheme
GB-COH

Contact

Name
Loraine Austin
Telephone
01276707100

Award information

Award 1
Id
1
Date
15 Jul 2025, 00:00
Title
Hybrid Mail Services
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
15 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ25
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ25
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79571000
Scheme
CPV
Description
Mailing services

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Renewal

Description
Three year initial terms with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

Documents

Entry 1
Id
040260-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
15 Jul 2025, 19:06

Suppliers

Supplier 1
Id
GB-COH-02913191
Name
Datagraphic Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
4 Aug 2025, 23:59

Related lots

1

Contract period

Ends
17 Aug 2028, 23:59
Starts
18 Aug 2025, 00:00
Max Extent Date
17 Aug 2030, 23:59

Standstill Period

Ends
24 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
10 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Period

Ends
17 Aug 2028, 23:59
Starts
18 Aug 2025, 00:00
Max Extent Date
17 Aug 2030, 23:59

Renewal

Description
Three year initial term with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

Documents

Entry 1
Id
055413-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Sept 2025, 14:05

Agreed Metrics

Entry 1
Id
979369556
Title
Criterion 1
Entry 2
Id
979369557
Title
Criterion 2

Recorded locations

  • Buyer location · Camberley · UKJ25 · GU15 3HD · United Kingdom
  • Delivery location · UKJ25 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0508d6-2025-09-10T14:05:14+01:00Tender notice on Find a Tender ·