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PROCUREMENT OPPORTUNITY

CPG/12336/2025 - SSJ - Provision of Maintenance of the Security Barriers/Gates for the British Embassy in Washington

Foreign, Commonwealth and Development Office · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:30.

Opportunity overview

Post requires a service contract to maintain the security barrier/gates at the British Embassy compound. The maintenance agreement includes 4 visits per year from COVA UK engineers to service the physical gates and electronic operating system. Spare parts are not included in the service agreement, and these are charged separately as and when required.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Cova Security Gates Ltd

Match pending…
Contract value
£70.8k
Awarded
Not supplied
Contract signed
12 May 2025
Including VAT
£70.8k
Award ID
1
Status
active
Location
Gatwick Road, Crawley, UKJ28, RH10 9NH, United Kingdom

Classification

  • CPV79993100 — Facilities management services

Lots

  • Lot 1£70.8k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPG/12336/2025
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
5 May 2025, 15:00

Submission terms

Electronic Submission Policy
notAllowed

Lots and requirements

Entry 1
Id
1
Status
complete

Value

Amount
70,760
Currency
GBP
Including VAT
84,912

Award criteria

Description
Direct Award - COVA Security gates/barriers are a UK company. There are no local suppliers in the USA who can the COVA system

Contract period

Ends
19 May 2027, 23:59
Starts
20 May 2025, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
79993100
Scheme
CPV
Description
Facilities management services

Published documents

Entry 1
Id
017454-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
28 Apr 2025, 20:24

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXRR-8771-PHVX
Name
Foreign, Commonwealth and Development Office

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1A 2AH
Country Name
United Kingdom
Street Address
King Charles Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PXRR-8771-PHVX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-FTS-149420
Name
Cova Security Gates Ltd

Roles

supplier

Address

Region
UKJ28
Country
GB
Locality
Gatwick Road, Crawley
Postal Code
RH10 9NH
Country Name
United Kingdom
Street Address
Unit C1, Sussex Manor Business Park

Details

Vcse
No
Scale
large

Contact

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
US
Country
US
Country Name
United States

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 2
Id
34928300
Scheme
CPV
Description
Safety barriers

Suppliers

Supplier 1
Id
GB-FTS-149420
Name
Cova Security Gates Ltd

Related lots

1

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
13 May 2025, 00:00
Above Threshold
No

Value

Amount
70,760
Currency
GBP
Including VAT
70,760

Period

Ends
19 May 2027, 23:59
Starts
20 May 2025, 00:00

Documents

Entry 1
Id
A-1702
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
027897-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
27 May 2025, 18:49

Agreed Metrics

Entry 1
Id
1
Title
Financial Control
Description
Invoices are accurate & submitted in a timely manner. To achieve KPI the Contractor must send 100% of the bills with the accurate services cost.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Pricing
Description
Service Provider to abide to the pricing accorded in the contract throughout the duration of the relationship. Variation to contract to be considered with prior evidence and should be agreed and signed by the Authority and supplier.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Agreed action points
Description
Implementation of any agreed action points arising from agreed works to be executed against agreed timelines. Action points implemented & reported to PM.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Service Reports
Description
Service reports to be available at all times if requested.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 5
Id
5
Title
Timing of Response and Delivery
Description
The Contractor shall respond to Authorities solicitation in a period no longer than 8 hours. To achieve KPI the Contractor must comply to respond 100% of the times.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 6
Id
6
Title
Service Delivery
Description
Compliance with the service delivery in accordance with The Statement of Requirement Services indicated in ATT 4 to be meet or exceeded.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 7
Id
7
Title
Quality
Description
Any issues of quality discovered during work inspections or otherwise are mentioned verbally with representative from the British Embassy on site, or with written report/email and solution implemented within a reasonable time frame (48 hours).

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 8
Id
8
Title
Customer Satisfaction
Description
The Authority is satisfied with the service.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 9
Id
9
Title
H&S
Description
Service Provider & their staff to abide by standards equivalent to those set out in the Health &Safety requirements. CM to review and train staff as required.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 10
Id
10
Title
Security
Description
Un-authorised access to the Authority's premises, or security incidents due to Contractor negligence. CM to check ongoing compliance with site specific requirements & to ensure any failures are reported immediately to Post Manager. Contract Manager to ensure that should a staff member need to be removed from site due to misconduct or the like, this is acted upon immediately and an appropriately trained and vetted replacement sourced within 24 hours.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 11
Id
11
Title
Reporting
Description
The Contractor should ensure timely/quickly provision of a report of work highlighting work completed, any findings or additional requirements.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 12
Id
12
Title
Staffing levels and coverage
Description
Contract Manager to ensure that the provision of additional staff for any additional work, to cover annual leave or sickness is undertaken within 24 hours of submission of the request unless agreed otherwise with the client.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 13
Id
13
Title
Uniforms and presentation
Description
All staff are well presented, wearing clean uniform in good condition and have identification visible at all times. CM to ensure any uniform related issues are resolved in a timely manner & that uniform standards are enforced by On Site Supervisors.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 14
Id
14
Title
Code of Conduct
Description
All staff comply with the Contractors' Code of Conduct, to abide by standards, not to engage in any conduct that may embarrass the FCDO or HMG. CM to report during regular meetings

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2AH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0508c1-2025-05-27T18:49:14+01:00Tender notice on Find a Tender ·