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PROCUREMENT OPPORTUNITY

Website Redevelopment Project

ASTON UNIVERSITY · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:36.

Opportunity overview

Aston University is seeking proposals from qualified vendors to redesign our website, using Drupal as our content management system (CMS), to enhance our digital presence and align with our 2030 strategy. The website serves as a critical touchpoint for diverse stakeholders, including prospective students and staff, researchers and funders, alumni, and industry partners, and will play a pivotal role in delivering on our vision. By enhancing communication, supporting engagement, and showcasing our transformative impact, the website will be instrumental in fostering a positive influence on all the communities we serve. The website supports multiple strategic objectives, such as student and staff recruitment, research promotion, business engagement, and brand positioning, but currently lacks the flexibility, scalability, and personalisation needed to meet the university's evolving strategic needs and user expectations. This redevelopment project aims to establish a modern, adaptable web presence that reflects Aston University's future-thinking approach and commitment to academic excellence, innovation, and an inclusive and engaging experience for all users. The goal is to create a platform that not only meets current demands but is also capable of evolving alongside the university's future needs, ensuring long-term sustainability and impact. The redesigned website should embody Aston University's commitment to accessibility, inclusivity, and personalised user experiences. The site must be modern, flexible, and future-proof, supporting our goals for growth, innovation, and engagement. It should reflect our bold, innovative strategy and our pillars: transformational, inclusive, and entrepreneurial. The new website will be a key tool in communicating our vision and values, supporting users, and ensuring they receive the information and services they need in a timely and effective manner. It should also allow for easy integration with other systems and platforms to provide a seamless user experience across all touchpoints. Proposals will also include ongoing hosting and maintenance provision.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

NUMIKO LIMITED

Matched by number
Published award value
£458.2k
Awarded
11 Aug 2025
Award ID
1
Status
active
Identifier
GB-COH 04018833
Location
Leeds, UKE42, LS2 3AW, United Kingdom

Classification

  • CPV72413000 — World wide web (www) site design services

Lots

  • Lot 1£500k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1064
Status
complete
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
All submissions and queries must be made through ProContract: https://procontract.due-north.com/Advert?advertId=f453b617-4924-f011-8136-005056b64545
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
27 May 2025, 12:00

Procedure

Features
The Competitive Flexible Procedure will have three stages: Stage 1 - Invitation to Participate (ITP) Stage The Invitation to Participate stage is composed of 2 sub-stages; A) Procurement Specific Questionnaire B) Project Specific Requirements Evaluation Pricing will not be required or scored at this stage, but suppliers will be required to acknowledge the budget of the project. The Project Specific Requirements section contains a mixture of pass/fail and scored requirements. It is anticipated that a shortlist of the 8 highest scoring Tenderers from stage 1 will proceed to stage 2 of the Competitive Flexible Procedure. In the best interest of all parties, Aston reserves the right to invite more or fewer Tenderers to stage 2, depending on the closeness of the scores. The ranking order will not be disclosed to Tenderers. Tenderers who are not shortlisted will be eliminated from the process at this stage. Stage 2 - Invitation to Tender (ITT) Stage Shortlisted Tenderers will be required to submit a more detailed Tender at this stage, including pricing. Full details will be provided to shortlisted Tenderers on issue of the ITT. Scores from stage 1 will not be carried through to stage 2. It is anticipated that a shortlist of the 3 highest scoring Tenderers from stage 2 will proceed to stage 3 of the Competitive Flexible Procedure. In the best interest of all parties, Aston reserves the right to invite more or fewer Tenderers to stage 3, depending on the closeness of the scores. The ranking order will not be disclosed to Tenderers. Tenderers who are not shortlisted will be eliminated from the process at this stage. Stage 3 - Presentation Stage Shortlisted Tenderers from stage 2 will be required to attend a Presentation/Interview in-person at Aston University, along with a panel of key Aston stakeholders. A brief will be provided at least 10 days prior to the Presentation/Interview date. The presentations are currently expected to take place week commencing 28th July. Please note this is subject to change, so please do not make any travel plans/bookings until the shortlist and the date has been confirmed by Aston. The full procedure details are available on ProContract: https://procontract.due-north.com/Advert?advertId=f453b617-4924-f011-8136-005056b64545

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
11 Aug 2025, 23:59

Communication

Future Notice Date
28 Apr 2025, 23:59

Enquiry period

Ends
14 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
500,000

Renewal

Description
Extensions for ongoing hosting and maintenance

Second Stage

Maximum Candidates
8
Minimum Candidates
8

Suitability

Sme
Yes

Award criteria

Weighting Description
Stage 1 - Participation Stage: 100% Quality Stage 2 - ITT Stage: 70% Quality 30% Price Stage 3 - Presentation Stage 70% Score from Stage 2 30% Presentations Further details can be found in the document suite and question set on ProContract.

Criteria

Criterion 1
Name
Stage 1 - Participation Stage
Type
quality

Contract period

Ends
31 Aug 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Description
It is anticipated that a shortlist of the 8 highest scoring Tenderers from stage 1 will proceed to stage 2 of the Competitive Flexible Procedure.
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72413000
Scheme
CPV
Description
World wide web (www) site design services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
017448-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
28 Apr 2025, 17:49

Planning and budget

Documents

Entry 1
Id
016862-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Apr 2025, 16:25

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
31 Mar 2025, 00:00
Description
As part of the Discovery Phase for the project, the Marketing department undertook a series of informal market engagement conversations with several prospective suppliers to help shape the scope, requirements, and budget for the work ahead. This engagement helped support the internal business case process. Marketing engaged with seven digital design and development suppliers. This included agencies with expertise in Drupal, Aston's current Content Management System (CMS), as well as those with experience in alternative platforms. As part of this process, the suppliers were invited to submit indicative proposals in response to the early-stage requirements. The purpose of this engagement was to explore the viability of Aston's aspirations, assess potential constraints or opportunities related to remaining with Drupal or transitioning to another CMS, and gain a realistic understanding of the investment required to deliver a future-fit digital estate.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000904
Name
ASTON UNIVERSITY

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B4 7ET
Country Name
United Kingdom
Street Address
Aston Triangle

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000904
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTLB-7496-TPTR
Scheme
GB-PPON
Organisation 2
Id
GB-COH-04018833
Name
NUMIKO LIMITED

Roles

supplier

Address

Region
UKE42
Country
GB
Locality
Leeds
Postal Code
LS2 3AW
Country Name
United Kingdom
Street Address
Brodrick House, 43-51 Cookridge Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04018833
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PNCJ-8528-MCHL
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
12 Aug 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
12 Aug 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72413000
Scheme
CPV
Description
World wide web (www) site design services

Value

Currency
GBP
Including VAT
458,242

Renewal

Description
3 years (maintenance/support)

Documents

Entry 1
Id
047905-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
12 Aug 2025, 10:29

Suppliers

Supplier 1
Id
GB-COH-04018833
Name
NUMIKO LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Aug 2025, 23:59

Related lots

1

Contract period

Ends
30 Aug 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Standstill Period

Ends
21 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
1 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Currency
GBP
Including VAT
458,242

Period

Ends
31 Oct 2026, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
31 Oct 2029, 23:59

Renewal

Description
3 years support, hosting and maintenance

Documents

Entry 1
Id
061588-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
2 Oct 2025, 10:57

Agreed Metrics

Entry 1
Id
1
Title
Accessibility
Entry 2
Id
2
Title
Digital Success Framework
Entry 3
Id
3
Title
COPE
Entry 4
Id
4
Title
Content migration
Entry 5
Id
5
Title
SEO safeguard
Entry 6
Id
6
Title
Personalisation
Entry 7
Id
7
Title
Integrations
Entry 8
Id
8
Title
Training & knowledge transfer
Entry 9
Id
9
Title
User engagement
Entry 10
Id
10
Title
Page performance
Entry 11
Id
11
Title
Accessibility & inclusivity
Entry 12
Id
12
Title
Organic traffic
Entry 13
Id
13
Title
Conversion
Entry 14
Id
14
Title
User satisfaction

Recorded locations

  • Buyer location · Birmingham · UKG31 · B4 7ET · United Kingdom
  • Delivery location · UKG3 · United Kingdom
  • Delivery location · UKG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05072e-2025-10-02T10:57:28+01:00Preliminary market engagement notice on Find a Tender ·