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PROCUREMENT OPPORTUNITY

Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs of Hot Beverage Machines and Hot Beverage Consumables

Glasgow City Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:35.

Opportunity overview

The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Matthew Algie & Company Ltd

Matched by exact name
Contract value
£1.3m
Awarded
Not supplied
Contract signed
4 Sept 2025
Award ID
059730-2025-GCC006372CPU-1
Status
active
Location
Glasgow, UK, G5 0UL, United Kingdom

Classification

  • CPV15860000 — Coffee, tea and related products
  • CPV03131100 — Coffee beans

Lots

  • The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables. This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables of the following elements- Lease of Hot Beverage Machines and supply of associated products Barista Espresso machines Automatic Grinder and knock out drawer Bean to Cup automated with milk fridge machine Short term hire of event equipment including Bean to Cup automated machines for major events- hospitality Soluble Hot Beverage machines The successful Supplier must also provide- Arrangement for annual PSSR regulatory checks Supply and delivery of hot beverage consumables Maintenance- Ad-hoc repairs The lease of the hot beverage machines will include arrangement for installation, maintenance, annual regulatory PSSR checks and repairs. The hot beverage machine for installation will be supplied by the successful Supplier and will be required to be installed into the named premises within the Glasgow area. The council will not lease the machines directly with any 3rd party, the lease contract with be directly with the successful Supplier. For the avoidance of doubt, the successful supplier can utilise a 3rd party for leasing, but the contract will be with the Council and the successful Supplier. The successful supplier will manage the entire process of leasing directly with the council.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GCC006372CPU
Status
complete
Has Recurrence
Yes
Review Details
Precise information on deadline(s) for review procedures: Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
26 May 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Estimated timing for further notices to be published: March 2029

Expected award period

Starts
26 May 2025, 12:00

Tender Period

Ends
26 May 2025, 12:00

Communication

Contract terms

Performance Terms
As referred to in Document One - Invitation to Tender and Document Two -Terms and Conditions
Has Electronic Ordering
Yes

Classification

Id
15860000
Scheme
CPV
Description
Coffee, tea and related products

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Glasgow City Council’s Insurance Requirements are- Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000) in respect of any one claim and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000) in respect of any one claim and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000) in respect of any one claim and unlimited in the period. Motor Insurance – Bidder shall take out and maintain throughout the period of their services, at least statutory Motor insurance cover as per the Road Traffic Act 1988. Indemnities, Insurance and Fraud - The Supplier’s maximum liability under this contract is TEN MILLION POUNDS STERLING (10,000,000). The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.
Description
List and brief description of selection criteria Bidders must comply with the undernoted financial requirements in order to participate in the tendering process- There is a minimum financial requirement that affects trading performance, and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House. Trading Performance An overall positive outcome on EBITDA earnings over a 3 year period Exceptional items can be excluded from the calculation. The above would be expressed in the ratio EBITDA-Turnover Balance Sheet strength Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets-Total Liabilities If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required for the last 2 individual years filed in order for the 3 year profitability requirement to be verified. An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee (in the Council style) if the Parent company satisfies the financial requirements stipulated above. Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing. Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two (2) most recent sets of annual audited accounts including profit and loss information. Any Bidder that fails to achieve or exceed the criteria as stated above will be excluded at this stage. Minimum level(s) of standards required:

Applies To

supplier
Criterion 2
Type
technical
Description
List and brief description of selection criteria: Please refer to Document One - Invitation to Tender within the Attachment area of the portal within PCST for further details. Technical & Professional Ability Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirement. Bidders are required to respond to question 4C.1.2 within the qualification submission of the tender. Please provide 2 relevant examples of supplies and or services carried out during the last five years as specified in the Contract Notice and Document One ITT- Example 1 50 percent Example 2 50 percent Total Section 100 percent Bidders must score a minimum threshold of 60 percent out of 100 percent in total for these example questions. Any Bidder who fails to achieve the minimum points score for any question will be disqualified.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables. This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables of the following elements- Lease of Hot Beverage Machines and supply of associated products Barista Espresso machines Automatic Grinder and knock out drawer Bean to Cup automated with milk fridge machine Short term hire of event equipment including Bean to Cup automated machines for major events- hospitality Soluble Hot Beverage machines The successful Supplier must also provide- Arrangement for annual PSSR regulatory checks Supply and delivery of hot beverage consumables Maintenance- Ad-hoc repairs The lease of the hot beverage machines will include arrangement for installation, maintenance, annual regulatory PSSR checks and repairs. The hot beverage machine for installation will be supplied by the successful Supplier and will be required to be installed into the named premises within the Glasgow area. The council will not lease the machines directly with any 3rd party, the lease contract with be directly with the successful Supplier. For the avoidance of doubt, the successful supplier can utilise a 3rd party for leasing, but the contract will be with the Council and the successful Supplier. The successful supplier will manage the entire process of leasing directly with the council.

Renewal

Description
12 months prior to the expiry date, the council may consider commencing a new tender process.

Award criteria

Criteria

Criterion 1
Name
Service Delivery -Cafe and Venues
Type
quality
Description
10
Criterion 2
Name
Service Delivery - Secondary Schools
Type
quality
Description
10
Criterion 3
Name
Service Delivery - Roles and Responsibilities
Type
quality
Description
16
Criterion 4
Name
Maintenance and Annual PSSR
Type
quality
Description
5
Criterion 5
Name
Sustainability
Type
quality
Description
9
Criterion 6
Name
Fair Work First
Type
quality
Description
5
Criterion 7
Name
Training
Type
quality
Description
5
Criterion 8
Type
price
Description
40

Contract period

Duration In Days
1,890

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Glasgow area

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
03131100
Scheme
CPV
Description
Coffee beans

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-116581
Name
Glasgow City Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM82
Locality
Glasgow
Postal Code
G2 1DU
Country Name
United Kingdom
Street Address
40 John Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Glasgow City Council

Contact

Name
Caroline Dougan
Telephone
+44 1412876845
Organisation 2
Id
GB-FTS-1043
Name
Glasgow Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO Box 23 1 Carlton Place

Details

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court

Contact

Organisation 3
Id
GB-FTS-161977
Name
Matthew Algie & Company Ltd

Roles

supplier

Address

Region
UK
Locality
Glasgow
Postal Code
G5 0UL
Country Name
United Kingdom
Street Address
Lawmoor Road, Glasgow

Details

Scale
large

Identifier

Legal Name
Matthew Algie & Company Ltd

Contact

Telephone
+44 7908967321

Award information

Award 1
Id
059730-2025-GCC006372CPU-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-161977
Name
Matthew Algie & Company Ltd

Related lots

1

Contracts and changes

Entry 1
Id
059730-2025-GCC006372CPU-1
Status
active
Award ID
059730-2025-GCC006372CPU-1
Date Signed
5 Sept 2025, 00:00

Value

Amount
1,283,488
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G2 1DU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0506db-2025-09-25T14:15:14+01:00compiled ·