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PROCUREMENT OPPORTUNITY

Automated Video Redaction Solution

The Police & Crime Commissioner for Sussex · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:27.

Opportunity overview

The Police and Crime Commissioner for Sussex on behalf of themselves and the Police and Crime Commissioner for Surrey are looking to contract with a supplier for the provision of an automated video redaction solution for teams involved in supplying material linked for both civil and criminal cases. This must be a cloud solution. Amongst other things, the system will need to be able to meet the following requirements: • Masking/blocking of logos, faces, vehicle registrations and any other features as identified by the user. • Ability to redact video with and without audio. • Ability to apply reverse redaction • The ability to apply zone redaction • Finalise the redaction • Progressive Editing enabled – ability to edit/redact over time rather than edit all in one go (e.g., edit over a couple of shifts) • Ability to review redactions and amend/tweak as necessary during the mark up stage. • Ability to use both automated (automatic tracking of faces – e.g., if person moves, need the mask to move with it and track it) and manual redaction options. • Comprehensive Redaction Editing Options (Frame-by-Frame, Real-Time Tracking, Audio, facial recognition, VRN (Vehicle Registration Number) recognition, skin blur, and object tracking) • Ability to upload various media types and convert redacted video files in industry standards formats such as MP4, AVI etc from the Surrey and Sussex DEMs platform (currently NICE Investigate) • Automatic recognition of other vehicle reg numbers • Ability to collate digital groupings of evidence (photos, videos, CCTV, etc.) into case folders • Redact audio that comes with images – e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person • Redact audio only footage - e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person • Run transcriptions from audio. • Transcription Feature for Audio Redaction with Keyword/Phrase Identification • Assign and Modify User Permissions for Each Case • Role-Based Access Control (RBAC) Implementation

Classification

  • CPV32351100 — Video-editing equipment
  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48300000 — Document creation, drawing, imaging, scheduling and productivity software package
  • CPV48310000 — Document creation software package
  • CPV48320000 — Drawing and imaging software package
  • CPV48500000 — Communication and multimedia software package
  • CPV48517000 — IT software package
  • CPV48521000 — Music or sound editing software package

Lots

  • Lot LOT-0001AED 286k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
JPS1769
Status
active
Published risks
Fluctuating need across the Forces may mean that licences require adjusting.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
In order to access this tender Organisations must register on https://sell2.in-tend.co.uk/blpd Once registered, sign into the portal In the top right hand corner of the screen click Portal Scroll down and find Sussex Police Click Register with organisation You will then be able to access the tender and register your interest to bid. Submissions received by any other means then through the Intend portal will not be accepted.
Procurement Method Details
Competitive flexible procedure

Procedure

Features
The Police and Crime Commissioner for Sussex, on behalf of themselves, and the Police and Crime Commissioner for Surrey, issue this Invitation to Tender for the provision of an a cloud Video Redaction Solution. This is being tendered as a competitive flexible procedure consisting of three evaluated stages; Stage 1 Down Selection: Bidders are asked to complete the Procurement Specific Questionnaire, Technical Compliance Document and Quality Response document to demonstrate their legal compliance, technical compliance, organisation and solution capability and social value. Stage 2 Demonstrating and Pricing: The four highest scoring Bidders from stage 1, will be invited to demonstrate their solution to an evaluation panel and submit their pricing. Bidders who score 3 (acceptable) or higher on all criteria within the demonstration will be further assessed on their pricing. Stage 3 User Testing: The Bidder with the highest combined demonstration and pricing score from stage 2 will be invited to have their proposed solution tested by the Authority. This is to allow the Authority to conduct due diligence as to the suitableness of the solution with the Authorities requirements. Following successful user testing, the Successful Bidder will be awarded the Contract. If for any reason the Bidders solution fails user testing, the Authority reserves the right to invite the second highest scoring Bidder from stage 2 to participate in stage 3.
Is Accelerated
Yes
Accelerated Rationale
Qualifying planned procurement notice

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
10 Nov 2025, 23:59

Tender Period

Ends
1 Oct 2025, 12:00

Communication

Future Notice Date
2 Jul 2025, 00:59

Contract terms

Financial Terms
30 days following valid invoice with relevant backing data

Enquiry period

Ends
25 Sept 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
active
Has Renewal
Yes

Value

Amount
286,000
Currency
AED
Including VAT
343,200

Renewal

Description
2 x 12 month extensions.

Suitability

Sme
Yes

Award criteria

Weighting Description
Assessment will be as follows: Stage 1: Down selection • Procurement Specific Questionnaire: Pass/Fail • Technical Compliance 45% Weighting: o Mandatory: Pass/Fail o ‘Should’: Score 3 per criteria met o ‘Could’: Score 1 per criteria met • Quality: Solution and Organisation Capability 45% Weighting • Social Value: 10% Weighting Stage 2: Demonstration and Pricing: • Demonstration: 60% Weighting • Pricing: 40% Weighting Stage 3: User Testing • User Testing: Pass/Fail

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Assessment will be as follows: Stage 1: Down selection • Procurement Specific Questionnaire: Pass/Fail • Technical Compliance 45% Weighting: o Mandatory: Pass/Fail o ‘Should’: Score 3 per criteria met o ‘Could’: Score 1 per criteria met • Quality: Solution and Organisation Capability 45% Weighting • Social Value: 10% Weighting Stage 2: Demonstration and Pricing: • Demonstration: 60% Weighting • Pricing: 40% Weighting Stage 3: User Testing • User Testing: Pass/Fail

Contract period

Ends
1 Jan 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
1 Jan 2030, 23:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
32351100
Scheme
CPV
Description
Video-editing equipment
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 4
Id
48300000
Scheme
CPV
Description
Document creation, drawing, imaging, scheduling and productivity software package
Entry 5
Id
48310000
Scheme
CPV
Description
Document creation software package
Entry 6
Id
48320000
Scheme
CPV
Description
Drawing and imaging software package
Entry 7
Id
48500000
Scheme
CPV
Description
Communication and multimedia software package
Entry 8
Id
48517000
Scheme
CPV
Description
IT software package
Entry 9
Id
48521000
Scheme
CPV
Description
Music or sound editing software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
054078-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Sept 2025, 17:00

Planning and budget

Documents

Entry 1
Id
016487-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
23 Apr 2025, 12:24
Entry 2
Id
029956-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
4 Jun 2025, 15:18

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 Apr 2025, 00:59
Description
Request for Information: In order to help build their budget model, and tender document packs, Sussex and Surrey Police are asking suppliers with automated video reaction solutions to provide some information relating to the type of pricing models they use, the bracket groupings for these and in addition whether an online portal could be used during the testing phase. Please note response to this Request for Information will be for information purposes only. This request for information is not a request to participate stage, and will not be used to limit the selection of suppliers who are invited to bid during the procurement stage. The procurement itself will be a competitive flexible procurement, with the first stage being an open procedure as to not limit the market. Information provided in response to the questions within this request for information will be treated as confidential, will not be shared outside of Sussex and Surrey Police, and will be used to inform the creation of their tender packs and budget models only. Responses should be submitted using the following link: https://sell2.in-tend.co.uk/blpd Where a supplier has not yet registered on In-tend, they will need to do so and then log into the portal. In the top right hand corner click the portal button, scroll down the list of authorities until you find Sussex Police and click the register with this organisation button. It should then link you to the Sussex Police page where you can access the Request for Information. Please note the In-tend portal can take up to 15 minutes once registered to Sussex Police before you can access the Sussex Police opportunities, if you are still unable to access then please contact myself via email: paige.ward@sussex.police.uk Suppliers are asked to only provide information requested in the Request for Information, and not provide any additional marketing or sales information relating to your products/solutions. All suppliers will be given the opportunity to provide any additional required information when the Procurement is live and open for bids. Suppliers who are successful in the initial evaluation stages of the competitive flexible procedure will then have the opportunity to demonstrate their product. Suppliers will be given the opportunity to ask any clarification questions when the procurement is live and open for bids.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPLN-2959-YWYQ
Name
The Police & Crime Commissioner for Sussex

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Lewes
Postal Code
BN7 2FZ
Country Name
United Kingdom
Street Address
Sackville House, Brooks Close

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPLN-2959-YWYQ
Scheme
GB-PPON

Contact

Name
Paige Ward

Recorded locations

  • Buyer location · Lewes · UKJ22 · BN7 2FZ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050642-2025-09-04T17:00:03+01:00Preliminary market engagement notice on Find a Tender ·