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PROCUREMENT OPPORTUNITY

008788 - Committee Management System

Newcastle City Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:27.

Opportunity overview

Newcastle City Council have a current contract with Civica UK Limited for the provision of a committee management system which was procured in 2019. As our current solution expires on 30.04.2025, therefore a replacement contract is required. We wish to renew this for a further 24 months. Then will carry out further Market Engagement, if required after this period. It is a Direct Award through the CCS Framework Back Office Software RM6194. The CCS solution selected is a national compliant route to market, the framework ensures compliance and regulatory procurement standards are constantly followed.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Civica UK Limted

Matched by number
Contract value
£30.5k
Awarded
Not supplied
Contract signed
21 Apr 2025
Award ID
016466-2025-1
Status
active
Identifier
GB-COH 01628868
Location
London, UKC2, SE1 9LQ, United Kingdom

Classification

  • CPV72267000 — Software maintenance and repair services
  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
  • CPV48000000 — Software package and information systems

Lots

  • Supply and Maintenance of a committee management system. Additional information: Direct Award through CCS RM6194 FrameworkValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OPEN2025682
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This is a continuation of the software already purchased in 2019. It is a Direct Award from the CCSRM 6194 Framework for maintenance and supply.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Classification

Id
72267000
Scheme
CPV
Description
Software maintenance and repair services

Procedure reasons

Entry 1
Id
D_PROTECT_RIGHTS
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Supply and Maintenance of a committee management system. Additional information: Direct Award through CCS RM6194 Framework

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC22

Additional Classifications

Entry 1
Id
30000000
Scheme
CPV
Description
Office and computing machinery, equipment and supplies except furniture and software packages
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-44810
Name
Newcastle City Council

Roles

buyer

Address

Region
UKC22
Locality
Newcastle Upon Tyne
Postal Code
NE18QH
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Newcastle City Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Julie Spencer
Organisation 2
Id
GB-COH-01628868
Name
Civica UK Limted

Roles

supplier

Address

Region
UKC2
Locality
London
Postal Code
SE1 9LQ
Country Name
United Kingdom
Street Address
Southbank Central, 30 Stamford Street

Details

Scale
large

Identifier

Id
01628868
Scheme
GB-COH
Legal Name
Civica UK Limted
Organisation 3
Id
GB-FTS-62519
Name
High Court of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
EC4A 1NL
Country Name
United Kingdom
Street Address
Technology and Construction Court, 7 Rolls Buildings, Fetter Lane

Identifier

Legal Name
High Court of Justice

Award information

Award 1
Id
016466-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
Civica UK Limted

Related lots

1

Contracts and changes

Entry 1
Id
016466-2025-1
Status
active
Award ID
016466-2025-1
Date Signed
22 Apr 2025, 00:00

Value

Amount
30,500
Currency
GBP

Recorded locations

  • Buyer location · Newcastle Upon Tyne · UKC22 · NE18QH · United Kingdom
  • Delivery location · UKC22

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050634-2025-04-23T11:51:33+01:00compiled ·