Emergency Lighting Servicing

Opportunity overview

WWHG requirement under this contract is for a single contractor in each geographical lot to carry out 6 monthly and yearly servicing and maintenance to emergency lighting systems as per BS5266 and provide certification to confirm compliance.

Classification

CPV31518200 — Emergency lighting equipment
CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
CPV50711000 — Repair and maintenance services of electrical building installations
CPV50800000 — Miscellaneous repair and maintenance services

Lots

North Wales£400k
South Wales£400k

Documents and notices

Procurement termination notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: itt_116481
Status: complete
Has Recurrence: Yes
Above Threshold: Yes
Procurement Method: open
Main Procurement Category: services
How to submit: Tenders must be submitted electronically via eTenderWales (https://etenderwales.bravosolution.co.uk/web/login.shtml) using the itt reference provided
Procurement Method Details: Open procedure

Covered By

GPA

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Lot Details

Award criteria

Description: Bidders can bid for, and be successful on, all lots.

Recurrence

Dates

Entry 1

Starts: 1 Apr 2029, 23:59

Expected award period

Ends: 13 Jun 2025, 23:59

Tender Period

Ends: 23 May 2025, 12:00

Contract terms

Financial Terms: 30 days payment terms

Enquiry period

Ends: 13 May 2025, 17:00

Submission terms

Electronic Submission Policy: allowed

Languages

Lots and requirements

Entry 1

Id: 1
Title: North Wales
Status: complete
Has Renewal: Yes
Description: North Wales Regional Lot

Value

Amount: 400,000
Currency: GBP
Including VAT: 500,000

Renewal

Description: Optional extensions of 2 x 12 month periods

Suitability

Sme: Yes
Vcse: Yes

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality

Numbers

Entry 1

Number: 40
Weight: percentageExact

Criterion 2

Name: Price
Type: price

Numbers

Entry 1

Number: 60
Weight: percentageExact

Contract period

Ends: 6 Jul 2027, 23:59
Starts: 7 Jul 2025, 00:00
Max Extent Date: 6 Jul 2029, 23:59

Selection criteria

Criteria

Criterion 1

Type: economic
Description: As detailed within the tender pack

Criterion 2

Type: technical
Description: As detailed within the tender pack

Entry 2

Id: 2
Title: South Wales
Status: complete
Has Renewal: Yes
Description: South Wales regional lot

Value

Amount: 400,000
Currency: GBP
Including VAT: 500,000

Renewal

Description: Option to extend for 2 x 12 month periods

Suitability

Sme: Yes
Vcse: Yes

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality

Numbers

Entry 1

Number: 40
Weight: percentageExact

Criterion 2

Name: Price
Type: price

Numbers

Entry 1

Number: 60
Weight: percentageExact

Contract period

Ends: 6 Jul 2027, 23:59
Starts: 7 Jul 2025, 00:00
Max Extent Date: 6 Jul 2029, 23:59

Selection criteria

Criteria

Criterion 1

Type: economic
Description: As stipulated within the tender pack

Criterion 2

Type: technical
Description: As stipulated within the tender pack

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKL
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 31518200
Scheme: CPV
Description: Emergency lighting equipment

Entry 2

Id: 50711000
Scheme: CPV
Description: Repair and maintenance services of electrical building installations

Entry 3

Id: 50710000
Scheme: CPV
Description: Repair and maintenance services of electrical and mechanical building installations

Entry 4

Id: 50800000
Scheme: CPV
Description: Miscellaneous repair and maintenance services

Item 2

Id: 2
Related Lot: 2

Delivery locations

Entry 1

Region: UKL
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 31518200
Scheme: CPV
Description: Emergency lighting equipment

Entry 2

Id: 50711000
Scheme: CPV
Description: Repair and maintenance services of electrical building installations

Entry 3

Id: 50710000
Scheme: CPV
Description: Repair and maintenance services of electrical and mechanical building installations

Entry 4

Id: 50800000
Scheme: CPV
Description: Miscellaneous repair and maintenance services

Published documents

Entry 1

Id: conflictOfInterest
Description: Not published
Document Type: conflictOfInterest

Entry 2

Id: 016401-2025
Url: https://www.find-tender.service.gov.uk/Notice/016401-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 23 Apr 2025, 10:03

Entry 3

Id: 062514-2025
Url: https://www.find-tender.service.gov.uk/Notice/062514-2025 ↗
Format: text/html
Notice Type: UK12
Description: Procurement termination notice on Find a Tender
Document Type: tenderCancellationNotice
Published: 6 Oct 2025, 13:49

Planning and budget

No Engagement Notice Rationale: No market engagement required for this procurement

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PTLM-7319-QXJX
Name: Wales and West Housing Association Ltd

Roles

buyer

Address

Region: UKL22
Country: GB
Locality: Cardiff
Postal Code: CF14 5DU
Country Name: United Kingdom
Street Address: 77 Parc Ty Glas

Details

Url: http://www.wwha.co.uk ↗

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Entry 2

Id: GB-WLS
Scheme: UK_CA_DEVOLVED_REGULATIONS
Description: Welsh devolved regulations apply

Identifier

Id: PTLM-7319-QXJX
Scheme: GB-PPON

Contact

Email: Procurement@wwha.co.uk

Award information

Award 1

Id: 1
Status: cancelled
Status Details: After careful evaluation of the tenders received, we observed a significant variance in the pricing proposals submitted impacting our ability to fairly assess tenders on a like-for-like basis. A full assessment of service delivery requirements will be undertaken before agreeing next steps regarding the re-procurement of this requirement.
Final Status Date: 3 Oct 2025, 00:00

Related lots

Recorded locations

Buyer location · Cardiff · UKL22 · CF14 5DU · United Kingdom
Delivery location · UKL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-050608-2025-10-06T13:49:18+01:00Tender notice on Find a Tender · 6 Oct 2025, 13:49