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PROCUREMENT OPPORTUNITY

Supply of Lubricants

HUTCHISON PORTS (UK) LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:20.

Opportunity overview

The supply of lubricants is required to Hutchison Ports (UK) Ltd.'s ports namely: The Felixstowe Dock and Railway Company; Harwich International Port Limited, Thamesport (London) Limited. Hutchison Ports (UK) Ltd is contracting as agent only and shall have no liability under the agreement. Each ports liability shall be several. The Ports require various engine oils; industrial gear oils, automotive gear oils; hydraulic oils; transmission oils; ancillary grades; grease; anti-freeze and Ad-Blue to be delivered to site within five working days or three working days for emergency orders. Some items are required to be delivered in bulk. The supplier will also need to provide and maintain a bulk tank telemetry and monitoring system; and the Ports preference is for supplier self-delivery into the bulk tanks at each port following training. To avoid duplication of buying resources and in the interests of efficiency and single use telemetry system for these group companies, the supplier must be able to supply all three ports.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ROCK CHEMICALS LIMITED

Matched by number
Published award value
£1.1m
Awarded
13 Oct 2025
Award ID
1
Status
pending
Identifier
GB-COH 00835494
Location
Cheshire, UKD61, WA5 1ST, United Kingdom

Classification

  • CPV09210000 — Lubricating preparations

Lots

  • Lot 1£800k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TC01371
Status
complete
Published risks
For security reasons on the Ports the supplier will need to provide the same staff to undertake the delivery to the Ports. The tender document provides estimated usage figures and an estimated term spend has been provided but the Ports cannot make any guarantees on actual usage and spend over the term of the agreement. The products required may change over the life of the contract depending on operational use at the Ports. The lubricants market can be volatile in terms of fluctuations in raw material prices and supply chain disruptions.
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
goods
How to submit
The Purchaser's use Proactis e-tender platform: https://procontract.due-north.com/SupplierRegistration/Register Suppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'. Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the link above.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
16 May 2025, 17:00

Procedure

Features
Interested suppliers are to express their interest in this opportunity via the Purchaser's e-tender portal the details of which are in section v.13. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so. The Tender document containing specification; submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: The tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing. Suppliers who express an interest will be required to complete and pass conditions of participation. This must be completed by the date at V.16 Deadline for requests to participate. The Ports will undertake a financial assessment of the suppliers financial standing undertaken by the Ports Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation. Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender. Suppliers invited to tender will be required to undertake a site visit to the three Ports prior to submitting their tendered bid. Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting. A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised if required and time allowed for the Purchaser's Group approval to the contract terms.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
17 Sept 2025, 00:59

Contract terms

Financial Terms
The payment terms are provided within the Tender Document.

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
800,000
Currency
GBP
Including VAT
1,000,000

Options

Description
If a change of lubricants required for operational equipment.

Renewal

Description
The Ports have the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier, or - instability of the lubricants market at time of renewal. For clarity this right is reserved for the Ports, not the Contractor.

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
Technical – in addition to capability to provide requirements (and those as assessed at participation stage) can also provide: i) self-service deliveries demonstrated to be acceptable to the Purchaser

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 2
Name
Technical
Type
quality
Description
Technical – in addition to capability to provide requirements (and those as assessed at participation stage) can also provide: Contractor led telemetry monitoring

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Technical
Type
quality
Description
Eco label products.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Charges
Type
cost
Description
most competitively (lowest) priced – based on standard (not Eco label products)

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 5
Name
Deviations
Type
quality
Description
No material deviations to Form of Contract – Deviations will be considered material if they could result in i) additional cost or ii) additional risk to the Purchasers

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ4
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
09210000
Scheme
CPV
Description
Lubricating preparations

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
015943-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Apr 2025, 14:24

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYVR-7165-HZXM
Name
Hutchison Ports (UK) Ltd as agent for The Felixstowe Dock and Railway Company; Harwich International Port Ltd and Thamesport (London) Ltd.

Roles

buyer

Address

Region
UKH14
Country
GB
Locality
Felixstowe
Postal Code
IP11 3SY
Country Name
United Kingdom
Street Address
Tomline House, The Dock,

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
PYVR-7165-HZXM
Scheme
GB-PPON

Contact

Name
Mrs Jo Versey
Organisation 2
Id
GB-COH-03484910
Name
HUTCHISON PORTS (UK) LIMITED

Roles

buyer

Address

Region
UKH14
Country
GB
Locality
Felixstowe
Postal Code
IP11 3SY
Country Name
United Kingdom
Street Address
Tomline House

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
03484910
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYVR-7165-HZXM
Scheme
GB-PPON
Organisation 3
Id
GB-COH-00835494
Name
ROCK CHEMICALS LIMITED

Roles

supplier

Address

Region
UKD61
Country
GB
Locality
Cheshire
Postal Code
WA5 1ST
Country Name
United Kingdom
Street Address
90 Priestley Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
00835494
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYZH-7693-GMLD
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
14 Oct 2025, 00:00
Title
Supply of Lubricants
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
15 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH3
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
09210000
Scheme
CPV
Description
Lubricating preparations

Value

Currency
GBP
Including VAT
1,143,559

Options

Description
The right to additional purchases while the contract is valid. If a change of lubricants required for operational equipment.

Renewal

Description
The Ports have the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier; or - instability of the lubricants market at time of renewal. For clarity this right is reserved for the Ports, not the Contractor.

Documents

Entry 1
Id
066575-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
20 Oct 2025, 09:42

Suppliers

Supplier 1
Id
GB-COH-00835494
Name
ROCK CHEMICALS LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
3 Nov 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2029, 23:59

Standstill Period

Ends
29 Oct 2025, 23:59

Recorded locations

  • Buyer location · Felixstowe · UKH14 · IP11 3SY · United Kingdom
  • Delivery location · UKH14 · United Kingdom
  • Delivery location · UKH3 · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0504ef-2025-10-20T09:42:10+01:00Tender notice on Find a Tender ·