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PROCUREMENT OPPORTUNITY

RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D by the UK Creative Sectors

Royal Holloway and Bedford New College · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:19.

Opportunity overview

Awarded to Creative Technology Limited for Delivery of a Converged Media Production Stage Solution for Research and Development usage by the UK Creative Sectors, on behalf of the CoSTAR network, following an open tender.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CREATIVE TECHNOLOGY LIMITED

Matched by number
Published award value
£4.1m
Awarded
26 May 2025
Award ID
1
Status
active
Identifier
GB-COH 02039109
Location
Crawley, UKJ28, RH10 9SX, United Kingdom

Classification

  • CPV32000000 — Radio, television, communication, telecommunication and related equipment
  • CPV32320000 — Television and audio-visual equipment
  • CPV32321200 — Audio-visual equipment
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment
  • CPV51310000 — Installation services of radio, television, sound and video equipment
  • CPV92110000 — Motion picture and video tape production and related services

Lots

  • Lot LOT-0000£3.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RHUL-25059
Status
complete
Published risks
Delays relating to supply chain/lead time on equipment Delays related to construction programme Delays relating to commissioning and testing Integration complexity and technical dependencies Tariffs relating to hardware imports from the USA/elsewhere Fluctuations in foreign exchange rates Technological obsolescence (primarily relating to AI)
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
015696-2025
Description
Change request made 16/04/2025 - Error in published Submission deadline date which should read: Wednesday 21st May 2025 at 11.00am - Bidders should also note that the total estimated value of this procurement is between £3million and £4.5million gbp

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
13 Jun 2025, 00:59

Tender Period

Ends
16 May 2025, 11:00

Contract terms

Financial Terms
Final contract payment schedule shall be agreed between the Parties prior to contract signing Invoices will be sent by electronic means only to: AccountsPayableInvoicesNoReply@rhul.ac.uk Any University invoice queries should be sent to Finance-Payments@rhul.ac.uk or telephone +44 (0)1784 276461 between 09:00-16:00 GMT Monday to Friday.

Enquiry period

Ends
14 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
LOT-0000
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
3,750,000
Currency
GBP
Including VAT
4,500,000

Options

Description
Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding.

Renewal

Description
+1 year optional extension

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
CR-1 High level plan for delivery of the Integrated Solution
Type
quality

Numbers

Entry 1
Number
18
Weight
percentageExact
Criterion 2
Name
CR-2 Approach to buying including future proofing
Type
quality

Numbers

Entry 1
Number
17
Weight
percentageExact
Criterion 3
Name
CR-3 Approach to maintenance, servicing and training
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Name
CR-4 Technical proposal
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 5
Name
CR-5 Sustainability
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Name
CR-6 Social Value
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Price
Type
price

Numbers

Entry 1
Number
15
Weight
percentageExact

Contract period

Ends
1 Apr 2029, 00:59
Starts
20 Jun 2025, 01:00
Max Extent Date
1 Apr 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Participating organisations must have a minimum annual turnover of £4.5m
Criterion 2
Type
technical
Description
Participating organisations must evidence, with details, a minimum of two contracts, where they have led the Delivery of a Converged Media Production Stage Solution of a similar size and scale to the requirement within the ITT, including the supply, delivery, installation and integration between a minimum of five (5) out of the nine (9) essential core elements identified within the Specification. Essential Core Elements are: • Modular LED Wall Systems • Projection Mapping Systems • Modular LED Ceiling Display Systems with Truss and Motorised Hoist Integration • Modular, High Resolution, LED Interactive Floor Display Systems • Motorised Rigging Systems • System Monitoring and Management Solutions • Software and Hardware Integration • Tracking Systems • Spatial Audio Systems

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 2
Id
32000000
Scheme
CPV
Description
Radio, television, communication, telecommunication and related equipment
Entry 3
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 4
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 5
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 6
Id
92110000
Scheme
CPV
Description
Motion picture and video tape production and related services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
015686-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 Apr 2025, 16:51
Entry 3
Id
015696-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 Apr 2025, 17:09

Planning and budget

No Engagement Notice Rationale
Preliminary market engagement carried out with restricted representative sample of suppliers owing to timescales

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PRVY-6462-QBVG
Name
Royal Holloway and Bedford New College, known as Royal Holloway, University of London

Roles

buyer

Address

Region
UKJ25
Country
GB
Locality
Egham
Postal Code
TW20 0EX
Country Name
United Kingdom
Street Address
Egham Hill

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRVY-6462-QBVG
Scheme
GB-PPON

Contact

Name
Kim Cooper
Telephone
+44 1 784 414181
Organisation 2
Id
GB-PPON-PBWT-3794-LQZL
Name
Creative Technology Limited

Roles

supplier

Address

Region
UKJ28
Country
GB
Locality
Crawley
Postal Code
RH10 9SX
Country Name
United Kingdom
Street Address
Units 2 - 4 Manor Gate, Manor Royal

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PBWT-3794-LQZL
Scheme
GB-PPON

Contact

Name
Alistair Brierley/Jack Strong - Business Development
Telephone
+44 1923 582000
Organisation 3
Id
GB-COH-RC000823
Name
Royal Holloway and Bedford New College

Roles

buyer

Address

Region
UKJ25
Country
GB
Locality
Egham
Postal Code
TW20 0EX
Country Name
United Kingdom
Street Address
Royal Holloway University of London, Egham Hill

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000823
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRVY-6462-QBVG
Scheme
GB-PPON
Organisation 4
Id
GB-COH-02039109
Name
CREATIVE TECHNOLOGY LIMITED

Roles

supplier

Address

Region
UKJ28
Country
GB
Locality
Crawley
Postal Code
RH10 9SX
Country Name
United Kingdom
Street Address
Units 2 - 4 Manor Gate

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02039109
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBWT-3794-LQZL
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
26 May 2025, 01:00
Title
RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D by the UK Creative Sectors (Film, Games, Live, Immersive)
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
27 Jun 2025, 01:00

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32000000
Scheme
CPV
Description
Radio, television, communication, telecommunication and related equipment
Entry 2
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 3
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 4
Id
92110000
Scheme
CPV
Description
Motion picture and video tape production and related services

Value

Amount
4,080,307
Currency
GBP
Including VAT
4,896,368

Options

Description
The right to additional purchases while the contract is valid. Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding.

Renewal

Description
+1 year optional extension

Documents

Entry 1
Id
035841-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
27 Jun 2025, 14:48

Suppliers

Supplier 1
Id
GB-PPON-PBWT-3794-LQZL
Name
Creative Technology Limited
Supplier 2
Id
GB-COH-02039109
Name
CREATIVE TECHNOLOGY LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
23 Jul 2025, 00:59

Related lots

LOT-0000

Contract period

Ends
1 Apr 2029, 00:59
Starts
28 Jul 2025, 01:00
Max Extent Date
1 Apr 2030, 00:59

Standstill Period

Ends
8 Jul 2025, 23:59

Additional Procurement Categories

services

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
12 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The majority of the expenditure is the value of the equipment.

Value

Amount
3,918,669
Currency
GBP
Including VAT
4,702,403

Period

Ends
1 Apr 2029, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
1 Apr 2030, 23:59

Options

Description
The right to additional purchases while the contract is valid. Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding.

Renewal

Description
1 Year extension dependent on grant funding

Documents

Entry 1
Id
073633-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
13 Nov 2025, 15:24

Recorded locations

  • Buyer location · Egham · UKJ25 · TW20 0EX · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05045d-2025-11-13T15:24:31ZTender notice on Find a Tender ·