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PROCUREMENT OPPORTUNITY

Delivery of a Converged Media Production Stage Solution for Research & Development Usage by UK Creative Sectors

Royal Holloway and Bedford New College · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:07.

Opportunity overview

UNDERTAKEN AND CONCLUDED: Owing to restricted timescales, a short period of preliminary market engagement has been undertaken to further understand the market for deliver a Converged Media Production Stage Solution for Research and Development usage by the United Kingdom (UK) Creative Sectors (film, games, live, and immersive) on behalf of the CoSTAR network, as part of a new National Laboratory for Research and Development (R&D) for creative technologies to ensure the UK’s screen and performance industries have the innovation infrastructure needed to compete globally. Publication of an Open tender opportunity for this procurement is scheduled within the next few days via the University's Mercell tendering portal

Classification

  • CPV32000000 — Radio, television, communication, telecommunication and related equipment
  • CPV32321200 — Audio-visual equipment
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment
  • CPV51310000 — Installation services of radio, television, sound and video equipment
  • CPV92110000 — Motion picture and video tape production and related services

Lots

  • Lot LOT-0000Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RHUL-25059
Status
planning
Above Threshold
Yes
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
17 Apr 2025, 00:59

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
LOT-0000
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
1 Apr 2029, 00:59
Starts
10 Jul 2025, 01:00
Max Extent Date
1 Apr 2030, 00:59

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 2
Id
32000000
Scheme
CPV
Description
Radio, television, communication, telecommunication and related equipment
Entry 3
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 4
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 5
Id
92110000
Scheme
CPV
Description
Motion picture and video tape production and related services

Planning and budget

Documents

Entry 1
Id
015351-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 Apr 2025, 16:23

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
11 Apr 2025, 01:00
Description
Owing to resourcing constraints a short period of preliminary market engagement was undertaken in relation to this procurement; between five organisations (1 large supplier, 3 medium sized suppliers, and 1 small supplier) already known via previous engagements with the CoSTAR Network/StoryFutures Strategic Business Unit hosted at the University ahead of a planned procurement due to launch within the next few days.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PRVY-6462-QBVG
Name
Royal Holloway and Bedford New College

Roles

buyer

Address

Region
UKJ25
Country
GB
Locality
Egham
Postal Code
TW20 0EX
Country Name
United Kingdom
Street Address
Egham Hill

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRVY-6462-QBVG
Scheme
GB-PPON

Contact

Name
Kim Cooper
Telephone
+44 1 784 414181

Recorded locations

  • Buyer location · Egham · UKJ25 · TW20 0EX · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05037e-2025-04-15T16:23:21+01:00Preliminary market engagement notice on Find a Tender ·