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PROCUREMENT OPPORTUNITY

Administration of the Windrush Day Grant Scheme

Ministry of Housing, Communities & Local Government · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:07.

Opportunity overview

The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including: Phase 1 - Preparation (pre-application window) To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme. Phase 2 - Promotion (during application window) To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular. Phase 3 - Assessment and moderation (post-application window) The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants. Phase 4 - Grantee Project Support To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period. Phase 5 - Evaluation (post-project completion) The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

THE CHURCH URBAN FUND

Matched by number
Published award value
£561.7k
Awarded
25 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 02138994
Location
London, UKI45, SE11 5RR, United Kingdom

Classification

  • CPV75100000 — Administration services

Lots

  • Lot 1£330k

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Guide to accessing the tender documentsOpen source ↗
  • The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal. Support is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link: https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359 If you can't find what you're looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request; https://suppliersupport.atamis.co.uk/hc/en-gb/requests/new For urgent technical assistance please call the helpdesk, Phone 44 29 2280 9277 Operational Hours 08:00-18:00 Monday - Friday Excluding Public HolidaysOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPD4126211
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
All submissions will be managed and received via the eSourcing Portal detailed in the Documents section of this notice. https://atamis-5407.my.site.com/login?locale=us
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
015350-2025
Description
Spelling error in the scope
Entry 2
Id
018331-2025
Description
Changes to the date for Clarification and Tender Submission Deadline

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
4 Jul 2025, 23:59

Tender Period

Ends
30 May 2025, 17:00

Enquiry period

Ends
7 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
330,000
Currency
GBP
Including VAT
396,000

Renewal

Description
The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Response
Type
quality
Description
The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score and price.

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
30 Sept 2028, 23:59
Starts
31 Aug 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
75100000
Scheme
CPV
Description
Administration services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Url
www.http://atamis-5407.my.site.com/login
Description
The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal. Support is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link: https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359 If you can't find what you're looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request; https://suppliersupport.atamis.co.uk/hc/en-gb/requests/new For urgent technical assistance please call the helpdesk, Phone 44 29 2280 9277 Operational Hours 08:00-18:00 Monday - Friday Excluding Public Holidays
Document Type
biddingDocuments
Entry 3
Id
A-655
Format
application/pdf
Description
Guide to accessing the tender documents
Document Type
biddingDocuments
Entry 4
Id
015344-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Apr 2025, 16:19
Entry 5
Id
015350-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Apr 2025, 16:22
Entry 6
Id
018331-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 May 2025, 11:36

Planning and budget

No Engagement Notice Rationale
The preliminary market engagement was conducted in May 2024 prior to the implementation of the PA23 and regulations.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWCX-8281-CLPR
Name
Ministry of Housing, Communities & Local Government

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London United Kingdom
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
2 Marsham Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PWCX-8281-CLPR
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02138994
Name
THE CHURCH URBAN FUND

Roles

supplier

Address

Region
UKI45
Country
GB
Locality
London
Postal Code
SE11 5RR
Country Name
United Kingdom
Street Address
The Foundry

Details

Vcse
Yes
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02138994
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDBV-6371-WGPM
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
26 Jun 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
26 Jun 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 17
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 18
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
75100000
Scheme
CPV
Description
Administration services

Value

Amount
561,678.15
Currency
GBP
Including VAT
674,013.78

Renewal

Description
The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)

Documents

Entry 1
Id
035486-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
26 Jun 2025, 15:33

Suppliers

Supplier 1
Id
GB-COH-02138994
Name
THE CHURCH URBAN FUND

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Aug 2025, 23:59

Related lots

1

Contract period

Ends
31 Aug 2028, 23:59
Starts
31 Aug 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Standstill Period

Ends
7 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Administration of the Windrush Grant Scheme
Status
active
Award ID
1
Date Signed
25 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
561,678.15
Currency
GBP
Including VAT
674,013.78

Period

Ends
31 Aug 2028, 23:59
Starts
25 Nov 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Renewal

Description
The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)

Documents

Entry 1
Id
079359-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
3 Dec 2025, 13:24

Agreed Metrics

Entry 1
Id
1
Title
Phase 1 & 2
Description
- Detailed Communications and Marketing Plan - to promote the scheme - Internal CRM system or similar set up to manage applicant information, including project records, calls, emails, letters, project variations. -Set up a dedicated inbox to manage queries and submissions - Digital Front Door / Advice line for applicants to access the initial service, log and respond to queries and correspondence throughout the funding cycle

Observations

Entry 1
Id
frequency

Period

Duration In Days
7
Entry 2
Id
2
Title
Phase 3 & 4
Description
- Framework for assessing all applications and deciding which applications to shortlist - to be considered later by the Grant Panel - Conduct financial due diligence on shortlisted projects, before proposing them to the Grant Panel - Framework for supporting the Grant Panel to review shortlisted applications and produce recommendations for projects to fund as well as 3-4 reserve list projects - Process for notifying applicants of the decision and providing feedback -Process for disbursement of grants to applicants - Project and participant evaluation forms and instructions shared with grant recipients - Support to approved projects with a complex delivery issue - Calendar of all Windrush events, progress reports and risk management report - Visit at least 5 projects and events

Observations

Entry 1
Id
frequency

Period

Duration In Days
14
Entry 3
Id
3
Title
Phase 5
Description
- Collect project receipts/invoices - Collate all project assets (including photos, videos and other materials) and share with MHCLG - Produce an evaluation report, on project impact and recommendations - including 4-6 case studies, photos of events and a record of all assets produced.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · London United Kingdom · UKI32 · SW1P 4DF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05037a-2025-12-03T13:24:53ZTender notice on Find a Tender ·