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PROCUREMENT OPPORTUNITY

Fire Systems - Servicing and Reactive Repairs

Trust Housing Association Ltd · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:07.

Opportunity overview

To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D – Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H – Specification of Requirements.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VWS Limited

Match pending…
Contract value
£700k
Awarded
Not supplied
Contract signed
12 Aug 2025
Award ID
048884-2025-AS-24-155-1
Status
active
Location
Cumbernauld, UKM, G68 9HN, United Kingdom

Classification

  • CPV50413200 — Repair and maintenance services of firefighting equipment
  • CPV51700000 — Installation services of fire protection equipment

Lots

  • Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.£700k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
AS-24-155
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2
Description
A bidder has requested an extension to the deadline while awaiting subcontractor pricing to be returned. The extension will also allow Trust to answer the remaining questions with sufficient time for any amendments to bids.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
23 May 2025, 12:00

Old Value

Date
16 May 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
23 May 2025, 12:00

Old Value

Date
16 May 2025, 12:00

Bid Opening

Date
16 May 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Electronic Auction
Yes

Expected award period

Starts
16 May 2025, 12:00

Tender Period

Ends
16 May 2025, 12:00

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50413200
Scheme
CPV
Description
Repair and maintenance services of firefighting equipment

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The minimum accreditations required to bid for this contract are equal to or similar to: BAFE SP203-1 Design, Installation, Commission & Maintenance of Fire Detection & Fire Alarm Systems Scheme BAFE DS301 Design, installation, Commission & Maintenance of Grade D Fire Detection & Fire Alarm Systems in Domestic Premises BAFE SP203-4 Design, Installation, Commission & Maintenance of Emergency Lighting Systems Scheme BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry & Wet Riser / Falling Installations Scheme Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification scheme (SDI 122) Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme). Select or NICEIC Membership

Applies To

supplier
Criterion 2
Type
economic
Description
The minimum turnover required to bid for this contract is: An average of GBP 1,000,000 in the last 3 financial years. Requirement to complete and successfully pass the “Ratio Requirement” on the attached Appendix G – Financial Ratio

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.

Value

Amount
700,000
Currency
GBP

Renewal

Description
The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance. The total maximum contract term available is 4 years (2+1+1).

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Scotland including Highlands, Outer Hebrides and Borders

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
51700000
Scheme
CPV
Description
Installation services of fire protection equipment

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-4969
Name
Trust Housing Association Ltd

Roles

buyer
centralPurchasingBody

Address

Region
UKM
Locality
Edinburgh
Postal Code
EH14 1RL
Country Name
United Kingdom
Street Address
12 New Mart Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Trust Housing Association Ltd

Contact

Fax Number
+44 1314444949
Telephone
+44 1314441200
Organisation 2
Id
GB-FTS-404
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
27 Chambers Street

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 3
Id
GB-FTS-117743
Name
VWS Limited

Roles

supplier

Address

Region
UKM
Locality
Cumbernauld
Postal Code
G68 9HN
Country Name
United Kingdom
Street Address
50 Deerdykes View, Westfield Industrial Estate

Details

Scale
sme

Identifier

Legal Name
VWS Limited

Contact

Telephone
+44 7980878202

Award information

Award 1
Id
048884-2025-AS-24-155-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-117743
Name
VWS Limited

Related lots

1

Contracts and changes

Entry 1
Id
048884-2025-AS-24-155-1
Status
active
Award ID
048884-2025-AS-24-155-1
Date Signed
13 Aug 2025, 00:00

Value

Amount
700,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM · EH14 1RL · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050379-2025-08-14T16:17:49+01:00compiled ·