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PROCUREMENT OPPORTUNITY

Landscape Maintenance and Common Close Cleaning Contract 2025-2027

Southside Housing Association Ltd · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:06.

Opportunity overview

The Contract will principally comprise landscape maintenance and common close cleaning service. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate. The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information). The Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ramora Limited

Matched by exact name
Contract value
£229.8k
Awarded
Not supplied
Contract signed
16 Jul 2025
Award ID
042157-2025-1
Status
active
Location
Lichfield, UKG24, WS14 0ED, United Kingdom

Classification

  • CPV90910000 — Cleaning services
  • CPV71421000 — Landscape gardening services
  • CPV77211500 — Tree-maintenance services
  • CPV77310000 — Planting and maintenance services of green areas
  • CPV77311000 — Ornamental and pleasure gardens maintenance services
  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services
  • CPV90911000 — Accommodation, building and window cleaning services

Lots

  • Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.£1.3m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-050358
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
15 May 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
2026 at the earliest if the optional 12 month extensions are not applied

Expected award period

Starts
15 May 2025, 12:00

Tender Period

Ends
15 May 2025, 12:00

Communication

Contract terms

Performance Terms
Tender Document F 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
90910000
Scheme
CPV
Description
Cleaning services

Submission terms

Languages

en

Bid Validity Period

Ends
13 Aug 2025, 23:59

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Bidders will be required to have a minimum 'general' yearly turnover of 500000 GBP for the last two years or have an average yearly turnover of a minimum of 500000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP

Applies To

supplier
Criterion 2
Type
technical
Description
Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services and also three examples of common close cleaning services that are similar to the requirements of Southside Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.

Value

Amount
1,250,000
Currency
GBP

Renewal

Description
May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 250000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 250000 GBP

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70
Criterion 2
Type
price
Description
30

Contract period

Duration In Days
630

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Cardonald and Pollokshields, Glasgow

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
90911000
Scheme
CPV
Description
Accommodation, building and window cleaning services
Entry 2
Id
71421000
Scheme
CPV
Description
Landscape gardening services
Entry 3
Id
77211500
Scheme
CPV
Description
Tree-maintenance services
Entry 4
Id
77310000
Scheme
CPV
Description
Planting and maintenance services of green areas
Entry 5
Id
77311000
Scheme
CPV
Description
Ornamental and pleasure gardens maintenance services
Entry 6
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 7
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-4964
Name
Southside Housing Association Ltd

Roles

buyer

Address

Region
UKM82
Locality
Glasgow
Postal Code
G514EB
Country Name
United Kingdom
Street Address
135 Fifty Pitches Rd, Cardonald

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Registered Social Landlord
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Southside Housing Association Ltd

Contact

Name
Paul McColgan
Telephone
+44 1414221112
Organisation 2
Id
GB-FTS-2494
Name
Glasgow Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Country Name
United Kingdom

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court
Organisation 3
Id
GB-FTS-90279
Name
Ramora Limited

Roles

supplier

Address

Region
UKG24
Locality
Lichfield
Postal Code
WS14 0ED
Country Name
United Kingdom
Street Address
Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone

Details

Scale
sme

Identifier

Legal Name
Ramora Limited

Contact

Telephone
+44 8448002428

Award information

Award 1
Id
042157-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-90279
Name
Ramora Limited

Related lots

1

Contracts and changes

Entry 1
Id
042157-2025-1
Status
active
Award ID
042157-2025-1
Date Signed
17 Jul 2025, 00:00

Value

Amount
229,756.81
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G514EB · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050358-2025-07-22T16:31:34+01:00compiled ·