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PROCUREMENT OPPORTUNITY

Household Waste Collection, Transfer and Associated Services

Leicester City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 14:07.

Opportunity overview

Leicester City Council is conducting a Competitive Flexible Procedure for the collection of kerbside household waste in Leicester, management and operation of a waste transfer station, and associated services. This contract will replace the existing PFI arrangement on expiry in 2028. The Authority's key objectives are to: • Provide good quality, cost-efficient, value for money waste services. • Engage, educate and support residents to minimise their waste, maximise repair, reuse, recycling and composting, and to understand how to access, and make the most of, reuse services. • Minimise the carbon emissions and other greenhouse gases arising from the collection, treatment and disposal of waste. • Minimise the amount of waste sent to landfill. • Provide waste services that can evolve as necessary to support anticipated growth of household and population numbers in the City. This will include: • Household residual waste and dry mixed recycling (DMR) collections on an alternate weekly basis (fortnightly) instead of weekly. • The introduction of wheeled DMR bins to replace single use bags as standard. • Implementation of weekly food waste collections as early as possible. • Retention of bespoke and / or more frequent arrangements for communal collection points and others as appropriate, as well as exception processes for households with specific requirements for assistance. • Continuation of fortnightly garden waste collections from March to November. • Continuation of clinical waste collections from households on request. • Continuation of bulky waste collections from households on request. Scope The Contract shall include the following Services: • Household Waste and Recycling Collection including: - Residual Waste Collection Service - Dry Mixed Recycling Collection Service - Food Waste Collection Service - Garden Waste Collection Service - Bulky Waste Collection Service - Clinical Waste Collection Service - Other provisional items such as servicing bring banks and a commercial waste collection Service, should they become core items. • The Contractor will procure new vehicles suitable to deliver the services on behalf of the Authority. The Authority intends to provide the capital funding for the purchase of new vehicles in line with the processes set out in the Contract and associated Schedules. • Provision of Depot: The Authority shall provide the Contractor with a Depot and Waste Transfer Station (the Bursom site) for use on the basis of a peppercorn rent. • Provisional items are included under this procurement, which will be subject to the dialogue component of this CPF. These are listed in Schedule 3 Specification. This contract does not include disposal of waste arisings, which will be subject to separate procurements. Further details are available within the associated tender documents. Please note the value of the contract (Estimated) allows for indexation and includes vehicle replacement costs throughout the full 16 year term.

Classification

  • CPV90511200 — Household-refuse collection services
  • CPV90512000 — Refuse transport services

Lots

  • Lot 1£245.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PAN2743
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Expression Of Interest Deadline
29 May 2026, 12:00
Has Recurrence
Yes
Published risks
The Authority has considered paragraph 5 (Materialisation of a known risk) of Schedule 8 of the PA23 and identified local government reorganisation ('LGR') as a risk that may materialise and in doing so may jeopardise the satisfactory performance of the Contract, but because of its nature, is unable to be addressed in the Contract as awarded. Where, during the term of the Contract, the relevant conditions under paragraph 5 of Schedule 8 PA23 are satisfied, the Contracting Authority may modify the Contract to remedy the risk, as a permitted contract modification under PA23. Further information about LGR and its likely impact on the Contracting Authority's administrative area, is available at [https://www.leicester.gov.uk/about-council/city-mayor-peter-soulsby/local-government-reorganisation-and-devolution].

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This Tender Notice relates to the award of a public contract through a Competitive Flexible Procedure in accordance with section 20(1) and 20(2)(b) of the Procurement Act 2023 ('PA 2023'). This tender process will be formed of 4 or 5 stages: • Stage One - Supplier Suitability and shortlisting • Stage Two - ISIT (Invitation to Submit Interim Tender) • Stage Three - Dialogue following interim submission • Stage Four - ISFT (Invitation to Submit Final Tender) • Possible stage 5 - BAFO (Best and Final Offer) For a description of the process to be followed, including conditions of participation to be applied in the selection of suppliers, the process for submitting interim and final tenders (including dialogue sessions), and award criteria and assessment methodology, refer to the associated tender documents made available together with this Notice. The associated tender documents include the 'Procurement Specific Questionnaire' and accompanying instructions, the draft 'Invitation to Submit Interim Tenders', and the draft Contract (and its Schedules). The Contracting Authority reserves its right to rely on section 24 PA 2023 to refine award criteria as part of the competitive flexible procedure. Refinements to the award criteria may include but are not limited to: • refining award criteria weightings • adding sub-criteria or more detail to the sub-criteria (relevant to the existing main criteria). In addition, the Contracting Authority may also rely on section 31 PA 2023 to modify the terms of the procurement as set out in this tender notice or the associated tender documents. Where applying any final tender-specific pass/fail criteria at final tender stage (and not at interim tender stage) in accordance with the published assessment methodology in the draft Invitation to Submit Interim Tender, this does not constitute a refinement of award criteria under section 24 nor a modification of terms of the procurement under section 31 PA 2023 requiring the republication of this tender notice.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
15 May 2026, 14:00

Expected award period

Ends
1 Jun 2027, 23:59

Lot Details

No Lots Division Rationale
Leicester City Council conducted extensive market engagement in 2023, 2024 and April 2025, in which suppliers provided feedback on the proposed tendering model. Feedback indicated that splitting the requirements for Collections and Disposals into separate procurements, and for the Collections element to be a single Lot, was preferred by the market. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single procurement would be used and that the other requirements currently within the existing contract would be procured separately, i.e. treatment and disposal of waste streams and management of LCC's two Household Waste Recycling Centres. Splitting the collections by smaller geographical locations is not considered to be economically or administratively advantageous.

Recurrence

Dates

Entry 1
Starts
6 May 2034, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
271,000,000
Amount
245,500,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical/Quality
Description
The Award Criteria (including sub-criteria) are more fully set out in the draft Invitation to Submit Interim Tenders which forms part of the associated tender documents.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial
Description
The Award Criteria (including sub-criteria) are more fully set out in the draft Invitation to Submit Interim Tenders which forms part of the associated tender documents.

Numbers

Entry 1
Number
40
Weight
percentageExact

Second Stage

Maximum Candidates
4

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
Criterion 2
Type
technical
Description
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
Criterion 3
Description
At PSQ stage the authority will assess: • Stage 1 - compliance check • Stage 2 - pass/fail sections of the PSQ. • Stage 3 - Additional Scored Questions . The Suppliers who successfully passed Stage 1 and Stage 2 of the assessment, and subsequently achieved a score for Stage 3, will be ranked based on that score. The Authority intends to invite the top four (4) scoring Suppliers to participate in dialogue and submit interim tenders.
For Reduction
Yes

Contract period

Starts
6 May 2028, 00:00
Ends
5 May 2036, 23:59
Max Extent Date
6 May 2044, 00:59

Renewal

Description
8-year initial term with the option to extend for a further 8-year period in accordance with the terms of the Contract (see associated tender documents for details).

Options

Description
• There are a number of services which the Authority may wish to implement during the term of the Contract, known as Provisional Items Changes. These potential services comprise: - Collection of Contract Waste from Bring Banks at a frequency to be approved by the Authority as being the most cost-efficient; - Collection of textiles from all Customers approved to receive the service; - Collection of household batteries from all Customers approved to receive the service; - Collection of small WEEE from all Customers approved to receive the service; - Collection of Household AHP Waste from all Customers approved in writing by the Authority; - Provision of Commercial Waste Collection Services to all Commercial Waste Customers approved in writing by the Authority ; • Due to the nature and duration of this Contract, there may be future unknown requirements whereby additional purchases may be required.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90511200
Description
Household-refuse collection services
Entry 2
Scheme
CPV
Id
90512000
Description
Refuse transport services

Delivery locations

Entry 1
Region
UKF21
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
038870-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
28 Apr 2026, 21:57
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Leicester City Council
Id
GB-PPON-PXRT-5737-VBQD

Identifier

Scheme
GB-PPON
Id
PXRT-5737-VBQD

Address

Street Address
115 Charles Street
Locality
Leicester
Postal Code
LE1 1FZ
Country
GB
Country Name
United Kingdom
Region
UKF21

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
SHARPE PRITCHARD LLP
Id
GB-COH-OC378650
Role Details
Legal Advice and Support Services

Identifier

Scheme
GB-COH
Id
OC378650

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PRCR-4411-VZCV

Address

Street Address
Elm Yard, 10-16 Elm Street
Locality
London
Postal Code
WC1X 0BJ
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

procuringEntity

Details

Organisation 3
Name
SLR CONSULTING LIMITED
Id
GB-COH-03880506
Role Details
Technical Advice and Support Services

Identifier

Scheme
GB-COH
Id
03880506

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PWWL-5899-NCVW

Address

Street Address
Third Floor Summit House
Locality
London
Postal Code
WC1R 4QH
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

procuringEntity

Details

Organisation 4
Name
LOCAL PARTNERSHIPS LLP
Id
GB-COH-OC346845
Role Details
Technical Consultant

Identifier

Scheme
GB-COH
Id
OC346845

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNWW-5697-ZHBL

Address

Street Address
18 Smith Square
Locality
London
Postal Code
SW1P 3HZ
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Roles

procuringEntity

Details

Recorded locations

  • Buyer location · Leicester · UKF21 · LE1 1FZ · United Kingdom
  • Delivery location · UKF21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 038870-2026Tender notice on Find a Tender ·