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PROCUREMENT OPPORTUNITY

Specialist Office Equipment

Social Security Scotland · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:09.

Opportunity overview

Social Security Scotland provision for a Specialist Office Equipment contract.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Back Care Solutions Ltd

Matched by exact name
Contract value
£400k
Awarded
Not supplied
Contract signed
21 Sept 2025
Award ID
063013-2025-1
Status
active
Location
Bamber Bridge, UK, PR5 6FN, United Kingdom

Back Care Solutions Ltd

Matched by exact name
Contract value
£400k
Awarded
Not supplied
Contract signed
21 Sept 2025
Award ID
063013-2025-2
Status
active
Location
Bamber Bridge, UK, PR5 6FN, United Kingdom

Banner Group Limited

Matched by exact name
Contract value
£400k
Awarded
Not supplied
Contract signed
29 Sept 2025
Award ID
063013-2025-3
Status
active
Location
Sheffield, UKE4, S9 1XT, United Kingdom

Banner Group Limited

Matched by exact name
Contract value
£400k
Awarded
Not supplied
Contract signed
29 Sept 2025
Award ID
063013-2025-4
Status
active
Location
Sheffield, UKE4, S9 1XT, United Kingdom

Back Care Solutions Ltd

Matched by exact name
Contract value
£400k
Awarded
Not supplied
Contract signed
21 Sept 2025
Award ID
063013-2025-5
Status
active
Location
Bamber Bridge, UK, PR5 6FN, United Kingdom

Classification

  • CPV30190000 — Various office equipment and supplies
  • CPV30191000 — Office equipment except furniture
  • CPV30197000 — Small office equipment
  • CPV30237290 — Keyboard wrist rests
  • CPV30237410 — Computer mouse
  • CPV30237460 — Computer keyboards
  • CPV31680000 — Electrical supplies and accessories
  • CPV31681000 — Electrical accessories
  • CPV32342100 — Headphones
  • CPV32551300 — Telephone headsets
  • CPV39000000 — Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
  • CPV39100000 — Furniture
  • CPV39110000 — Seats, chairs and related products, and associated parts
  • CPV39112000 — Chairs
  • CPV39113000 — Miscellaneous seats and chairs
  • CPV39113700 — Footrests
  • CPV39121000 — Desks and tables
  • CPV39121100 — Desks
  • CPV39130000 — Office furniture

Lots

  • Specialist ergonomic chairs including related services such as bespoke fitting, installation and trainingValue not stated
  • Specialist ergonomic desks including related services such as bespoke fitting and installationValue not stated
  • Specialist ergonomic workstation peripherals including related services such as installation and supportValue not stated
  • Specialist ergonomic workstation accessories including related services such as installation and supportValue not stated
  • Specialist headsets including ear pads and cushionsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
S/24/097
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
30 May 2025, 12:00
Description
All bids will be opened simultaneously following the tender deadline on the 30th May 2025 at 12:00:00.

Address

Street Address
Agnes Husband House, Dundee

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Award Criteria Details
Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.

Expected award period

Starts
30 May 2025, 12:00

Tender Period

Ends
30 May 2025, 12:00

Communication

Contract terms

Performance Terms
Key Performance Indicators (KPI's) have been set within the Invitation to Tender (ITT) documentation and will be monitored throughout the contract period.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
30190000
Scheme
CPV
Description
Various office equipment and supplies

Submission terms

Languages

en

Bid Validity Period

Ends
31 Dec 2025, 23:59

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
3
Title
Specialist ergonomic workstation peripherals including related services such as installation and support
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Options

Description
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Renewal

Description
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Options

Description
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Renewal

Description
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
4
Title
Specialist ergonomic workstation accessories including related services such as installation and support
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Options

Description
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Renewal

Description
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 4
Id
5
Title
Specialist headsets including ear pads and cushions
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Options

Description
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Renewal

Description
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 5
Id
1
Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Options

Description
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Renewal

Description
The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
3
Related Lot
3

Delivery Location

Description
Social Security Scotland offices in Dundee and Glasgow

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
30190000
Scheme
CPV
Description
Various office equipment and supplies
Entry 2
Id
39000000
Scheme
CPV
Description
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Entry 3
Id
39100000
Scheme
CPV
Description
Furniture
Entry 4
Id
39130000
Scheme
CPV
Description
Office furniture
Entry 5
Id
31680000
Scheme
CPV
Description
Electrical supplies and accessories
Entry 6
Id
31681000
Scheme
CPV
Description
Electrical accessories
Entry 7
Id
30237410
Scheme
CPV
Description
Computer mouse
Entry 8
Id
30237460
Scheme
CPV
Description
Computer keyboards
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Social Security Scotland offices in Dundee and Glasgow

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
30190000
Scheme
CPV
Description
Various office equipment and supplies
Entry 2
Id
39000000
Scheme
CPV
Description
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Entry 3
Id
39100000
Scheme
CPV
Description
Furniture
Entry 4
Id
39130000
Scheme
CPV
Description
Office furniture
Entry 5
Id
39121000
Scheme
CPV
Description
Desks and tables
Entry 6
Id
39121100
Scheme
CPV
Description
Desks
Item 3
Id
4
Related Lot
4

Delivery Location

Description
Social Security Scotland offices in Dundee and Glasgow

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
30190000
Scheme
CPV
Description
Various office equipment and supplies
Entry 2
Id
39000000
Scheme
CPV
Description
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Entry 3
Id
39100000
Scheme
CPV
Description
Furniture
Entry 4
Id
39130000
Scheme
CPV
Description
Office furniture
Entry 5
Id
30191000
Scheme
CPV
Description
Office equipment except furniture
Entry 6
Id
30197000
Scheme
CPV
Description
Small office equipment
Entry 7
Id
39113700
Scheme
CPV
Description
Footrests
Entry 8
Id
30237290
Scheme
CPV
Description
Keyboard wrist rests
Item 4
Id
5
Related Lot
5

Delivery Location

Description
Social Security Scotland offices in Dundee and Glasgow

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
30190000
Scheme
CPV
Description
Various office equipment and supplies
Entry 2
Id
39000000
Scheme
CPV
Description
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Entry 3
Id
39100000
Scheme
CPV
Description
Furniture
Entry 4
Id
39130000
Scheme
CPV
Description
Office furniture
Entry 5
Id
32551300
Scheme
CPV
Description
Telephone headsets
Entry 6
Id
32342100
Scheme
CPV
Description
Headphones
Item 5
Id
1
Related Lot
1

Delivery Location

Description
Social Security Scotland offices in Dundee and Glasgow

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
30190000
Scheme
CPV
Description
Various office equipment and supplies
Entry 2
Id
39112000
Scheme
CPV
Description
Chairs
Entry 3
Id
39110000
Scheme
CPV
Description
Seats, chairs and related products, and associated parts
Entry 4
Id
39113000
Scheme
CPV
Description
Miscellaneous seats and chairs
Entry 5
Id
39000000
Scheme
CPV
Description
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Entry 6
Id
39100000
Scheme
CPV
Description
Furniture
Entry 7
Id
39130000
Scheme
CPV
Description
Office furniture

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-66869
Name
Social Security Scotland

Roles

buyer

Address

Region
UKM
Locality
Dundee
Postal Code
DD1 4BF
Country Name
United Kingdom
Street Address
3rd Floor, Agnes Husband House, 17 South Union Street

Details

Classifications

Entry 1
Id
NATIONAL_AGENCY
Scheme
TED_CA_TYPE
Description
National or federal agency/office
Entry 2
Id
10
Scheme
COFOG
Description
Social protection

Identifier

Legal Name
Social Security Scotland

Contact

Name
Kyle Wands
Telephone
+44 1412425913
Organisation 2
Id
GB-FTS-809
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
Sheriff Court House, 27 Chambers Street

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 3
Id
GB-FTS-163243
Name
Back Care Solutions Ltd

Roles

supplier

Address

Region
UK
Locality
Bamber Bridge
Postal Code
PR5 6FN
Country Name
United Kingdom
Street Address
Club Street

Details

Scale
sme

Identifier

Legal Name
Back Care Solutions Ltd

Contact

Telephone
+44 772330333

Additional Contact Points

Entry 1
Telephone
+44 1772330333
Organisation 4
Id
GB-FTS-45342
Name
Banner Group Limited

Roles

supplier

Address

Region
UKE4
Locality
Sheffield
Postal Code
S9 1XT
Country Name
United Kingdom
Street Address
1st Floor, 1 Europa Drive

Details

Scale
large

Identifier

Legal Name
Banner Group Limited

Contact

Fax Number
+44 8443719435
Telephone
+44 8455383311

Award information

Award 1
Id
063013-2025-1
Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
Status
active

Suppliers

Supplier 1
Id
GB-FTS-163243
Name
Back Care Solutions Ltd

Related lots

1
Award 2
Id
063013-2025-2
Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
Status
active

Suppliers

Supplier 1
Id
GB-FTS-163243
Name
Back Care Solutions Ltd

Related lots

2
Award 3
Id
063013-2025-3
Title
Specialist ergonomic workstation peripherals including related services such as installation and support
Status
active

Suppliers

Supplier 1
Id
GB-FTS-45342
Name
Banner Group Limited

Related lots

3
Award 4
Id
063013-2025-4
Title
Specialist ergonomic workstation accessories including related services such as installation and support
Status
active

Suppliers

Supplier 1
Id
GB-FTS-45342
Name
Banner Group Limited

Related lots

4
Award 5
Id
063013-2025-5
Title
Specialist headsets including ear pads and cushions
Status
active

Suppliers

Supplier 1
Id
GB-FTS-163243
Name
Back Care Solutions Ltd

Related lots

5

Contracts and changes

Entry 1
Id
063013-2025-1
Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
Status
active
Award ID
063013-2025-1
Date Signed
22 Sept 2025, 00:00

Value

Amount
400,000
Currency
GBP
Entry 2
Id
063013-2025-2
Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
Status
active
Award ID
063013-2025-2
Date Signed
22 Sept 2025, 00:00

Value

Amount
400,000
Currency
GBP
Entry 3
Id
063013-2025-3
Title
Specialist ergonomic workstation peripherals including related services such as installation and support
Status
active
Award ID
063013-2025-3
Date Signed
30 Sept 2025, 00:00

Value

Amount
400,000
Currency
GBP
Entry 4
Id
063013-2025-4
Title
Specialist ergonomic workstation accessories including related services such as installation and support
Status
active
Award ID
063013-2025-4
Date Signed
30 Sept 2025, 00:00

Value

Amount
400,000
Currency
GBP
Entry 5
Id
063013-2025-5
Title
Specialist headsets including ear pads and cushions
Status
active
Award ID
063013-2025-5
Date Signed
22 Sept 2025, 00:00

Value

Amount
400,000
Currency
GBP

Recorded locations

  • Buyer location · Dundee · UKM · DD1 4BF · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050323-2025-10-07T16:24:05+01:00compiled ·