ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Replacement Home to School Transport (HTST) Management System

West Berkshire Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:08.

Opportunity overview

The Transport Services team are looking to procure a database system which supports all route requirements for the management of social care and home to school transport (client transport).

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48813000 — Passenger information system
  • CPV60000000 — Transport services (excl. Waste transport)
  • CPV60100000 — Road transport services
  • CPV60112000 — Public road transport services

Lots

  • Lot LOT-0001AED 190k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P00001577
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
West Berkshire Council is undertaking a procurement under the competitive flexible procedure under the Procurement Act 2023 for a replacement of our Home to School Transport (HTST) management software. The evaluation and scoring process will include a demonstration stage for the top five highest-scoring suppliers on the assessment questions and pricing, provided they also meet all essential criteria outlined in the technical specification.

Amendments

Entry 1
Id
018474-2025
Description
Please make sure to register on the portal if you are interested in this opportunity. https://in-tendhost.co.uk/westberks/aspx/Home

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
20 Nov 2025, 23:59

Tender Period

Ends
10 Sept 2025, 15:00

Communication

Future Notice Date
13 May 2025, 00:59

Enquiry period

Ends
1 Sept 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
190,000
Currency
AED
Including VAT
228,000

Renewal

Description
Initial term of 7 years with an extension option of 3years

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Assessment Questions
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Pricing Schedule
Type
cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Demonstration
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
25 Jan 2033, 23:59
Starts
26 Jan 2026, 00:00
Max Extent Date
25 Jan 2036, 23:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 3
Id
48813000
Scheme
CPV
Description
Passenger information system
Entry 4
Id
60000000
Scheme
CPV
Description
Transport services (excl. Waste transport)
Entry 5
Id
60100000
Scheme
CPV
Description
Road transport services
Entry 6
Id
60112000
Scheme
CPV
Description
Public road transport services

Published documents

Entry 1
Id
future
Document Type
biddingDocuments
Access Details
All supporting tender documentation will be uploaded on the E-Tendering portal https://in-tendhost.co.uk/westberks/aspx/Home
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
037896-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
7 Jul 2025, 15:03
Entry 4
Id
068479-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
27 Oct 2025, 11:11

Planning and budget

Documents

Entry 1
Id
015178-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
15 Apr 2025, 11:13
Entry 2
Id
018474-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
1 May 2025, 14:54

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
13 May 2025, 00:59
Description
If you are interested, please register your details to receive the tender pack at West Berkshire Electronic Tendering Site - https://in-tendhost.co.uk/westberks/aspx/Home

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PTXJ-8922-CMNQ
Name
West Berkshire Council

Roles

buyer

Address

Region
UKJ11
Country
GB
Locality
Newbury
Postal Code
RG14 5LD
Country Name
United Kingdom
Street Address
Market Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PTXJ-8922-CMNQ
Scheme
GB-PPON

Contact

Name
Marie Anne Gaffney

Award information

Award 1
Id
1
Status
cancelled
Status Details
In line with section 19(2) of the Procurement Act 2023 and following evaluation of the tenders received, all tenders received were unsuitable, West Berkshire Council has decided to terminate the current procurement process and will not be proceeding to the next stage. In particular, the proposed solutions did not meet one or more essential requirements or the total cost exceeded the available budget.
Final Status Date
27 Oct 2025, 00:00

Related lots

LOT-0001

Contracts and changes

Entry 1
Id
1
Status
cancelled
Award ID
1

Recorded locations

  • Buyer location · Newbury · UKJ11 · RG14 5LD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05030b-2025-10-27T11:11:14ZPreliminary market engagement notice on Find a Tender ·