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PROCUREMENT OPPORTUNITY

Replacement of Council Chamber Audio and Visual (AV) Equipment

Gateshead Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:08.

Opportunity overview

Gateshead Council have appointed a single supplier to modernise and maintain the IT and Audiovisual (AV) in the Civic Centre's Council Chamber.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VP-AV Limited

Matched by number
Published award value
£408.2k
Awarded
22 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 02905600
Location
Andover, UKJ36, SP10 3UR, United Kingdom

Classification

  • CPV32320000 — Television and audio-visual equipment
  • CPV32340000 — Microphones and loudspeakers
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment

Lots

  • Lot 1£300k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OPEN2024213
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
20 Jun 2025, 23:59

Tender Period

Ends
14 May 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
300,000

Renewal

Description
60 months plus 2 x 24 month extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Total price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality and Social Value
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
20 Jun 2030, 23:59
Starts
20 Jun 2025, 00:00
Max Extent Date
20 Jun 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 2
Id
32340000
Scheme
CPV
Description
Microphones and loudspeakers
Entry 3
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
015138-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Apr 2025, 09:38

Planning and budget

No Engagement Notice Rationale
The market engagement opportunity was publicised via Contracts Finder due to the total value being unknown.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPGY-1151-NJQN
Name
Gateshead Borough Council

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Gateshead
Postal Code
NE8 1HH
Country Name
United Kingdom
Street Address
Civic Centre, Regent Terrace

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPGY-1151-NJQN
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02905600
Name
VP-AV Limited

Roles

supplier

Address

Region
UKJ36
Country
GB
Locality
Andover
Postal Code
SP10 3UR
Country Name
United Kingdom
Street Address
Innovation House

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02905600
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHXW-6319-TTVY
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
23 Jun 2025, 00:00
Title
Replacement of Council Chamber Audio and Visual (AV) Equipment
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
23 Jun 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 2
Id
32340000
Scheme
CPV
Description
Microphones and loudspeakers
Entry 3
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment

Value

Amount
408,167
Currency
GBP
Including VAT
489,800.4

Renewal

Description
2 x 2 Year Extensions

Documents

Entry 1
Id
034524-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
23 Jun 2025, 17:49

Suppliers

Supplier 1
Id
GB-COH-02905600
Name
VP-AV Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
3 Jul 2025, 23:59

Related lots

1

Contract period

Ends
2 Jul 2030, 23:59
Starts
3 Jul 2025, 00:00
Max Extent Date
1 Jul 2034, 23:59

Standstill Period

Ends
2 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Replacement of Council Chamber Audio and Visual (AV) Equipment
Status
active
Award ID
1
Date Signed
3 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
175,367
Currency
GBP
Including VAT
210,440.4

Period

Ends
2 Jul 2030, 23:59
Starts
3 Jul 2025, 00:00
Max Extent Date
1 Jul 2034, 23:59

Renewal

Description
2 x 24 months

Documents

Entry 1
Id
042666-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
24 Jul 2025, 11:24

Agreed Metrics

Entry 1
Id
1
Title
Service Level Agreement
Entry 2
Id
2
Title
Availability of the solution
Entry 3
Id
3
Title
Installation and mobilisation

Recorded locations

  • Buyer location · Gateshead · UKC22 · NE8 1HH · United Kingdom
  • Delivery location · UKC · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0502f8-2025-07-24T11:24:52+01:00Tender notice on Find a Tender ·