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PROCUREMENT OPPORTUNITY

Grass Cutting and Hedge-cutting Tender - Cemetery, Churchyard and Verges

Mareham le Fen Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:08.

Opportunity overview

Mareham le Fen Parish Council, Lincolnshire seeks contractors to provide a grass-cutting service for the Cemetery, Churchyard and road and path verges throughout the village. Plus periodic hedge cutting around the Cemetery and Churchyard during the growing season. A contract starting in May 2025 until late-October 2025 is available with the potential for one annual extension until 31 October 2026. The contract is broken down into 4 lots based on the frequency and equipment that may be required for each part.

Classification

  • CPV77314000 — Grounds maintenance services
  • CPV77342000 — Hedge trimming

Lots

  • Cemetery and Cemetery Extension£6k · Including VAT
  • St Helen's Church, Mareham le Fen Churchyard£2k · Including VAT
  • Grass verges along roads, along pavements, paths and residential area verges£24k · Including VAT
  • Hedge Cutting and trimming around St Helen's Church churchyard and Mareham le Fen Cemetery£2k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
MLFPC1/2025
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
25 Apr 2025, 12:00

Enquiry period

Ends
22 Apr 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Description
Lincolnshire

Gazetteer

Scheme
GB-ONS

Identifiers

E10000019

Lots and requirements

Entry 1
Id
A
Title
Cemetery and Cemetery Extension
Status
active
Has Options
Yes
Has Renewal
Yes
Description
All grass areas to be cut every two weeks from late-April/early-May to late October ready for Remembrance Day service at the War Memorial. More cuts may be required during the peak growing period as agreed with the Parish Clerk. Part of the Cemetery may have a 'no-mow' or limited cutting during the growing season as part of the Council's biodiversity policy and this chosen area will be identified to the contractor. All fences and boundaries to be strimmed along. To include strimming around/under benches, gateways, memorials and other obstructions All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. All paths to be straight edged and kept weed free. All grass/cuttings may be stored in the compost bin area and removed from site as required (as the concrete bins fill up). The Cemetery extension area (the uncultivated area behind the main Cemetery hedge) should be kept trimmed and weeds kept under control throughout the contract.

Value

Currency
GBP
Including VAT
6,000

Options

Description
Additional cuts due to local events, the growing season and weather situation.

Renewal

Description
In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
a)Price per cut for each lot. b)Questionnaire about the business. c)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained.

Contract period

Ends
31 Oct 2025, 23:59
Starts
1 May 2025, 00:00
Max Extent Date
31 Oct 2026, 23:59
Entry 2
Id
B
Title
St Helen's Church, Mareham le Fen Churchyard
Status
active
Has Options
Yes
Has Renewal
Yes
Description
All grass areas to be cut every two weeks from late April - October. More cuts may be required during the peak growing period as agreed with the Parish Clerk. All church walls and boundaries to be strimmed along. God's Acre - Wild Flower Meadow in the churchyard must not be cut until September. To include strimming around/ under benches, gateways, memorials and other obstructions. All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. All paths to be straight-edged and kept weed free. All grass/ cuttings to be removed from the site as required.

Value

Currency
GBP
Including VAT
2,000

Options

Description
Additional cuts due to local events, the growing season and weather situation.

Renewal

Description
In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
a)Price per cut for each lot. b)Questionnaire about the business. c)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained.

Contract period

Ends
31 Oct 2025, 23:59
Starts
1 May 2025, 00:00
Max Extent Date
31 Oct 2026, 23:59
Entry 3
Id
C
Title
Grass verges along roads, along pavements, paths and residential area verges
Status
active
Has Options
Yes
Has Renewal
Yes
Description
All grass verges identified on the maps must be cut two-weekly late-April/early-May until late-October. Cuts should be two weeks apart and no more than four weeks apart. Flail, mower or strimming may be used to achieve the specified standard of cut. The cutting of grass verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut. There are approximately 16,000 square metres to be cut. To include strimming around/ under benches, gateways and other obstructions. All paths around the grassed areas to be cleaned by sweeping or with a blower after each cut. The cutting of verges in this Lot has been delegated to Mareham le Fen Parish Council under the annual Lincolnshire County Council Parish Highways Agreement. Detailed maps are provided to ensure all the areas covered by the agreement are cut. Lincolnshire County Council provides a document called 'H3 Verge Mowing by Parishes'. Contractors must be aware of this document and ensure that they comply with its provisions.

Value

Currency
GBP
Including VAT
24,000

Options

Description
Additional cuts due to local events, the growing season and weather situation.

Renewal

Description
In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
a)Price per cut for each lot. b)Questionnaire about the business. c)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained.

Contract period

Ends
31 Oct 2025, 23:59
Starts
1 May 2025, 00:00
Max Extent Date
31 Oct 2026, 23:59
Entry 4
Id
D
Title
Hedge Cutting and trimming around St Helen's Church churchyard and Mareham le Fen Cemetery
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The contractor is expected to keep the hedges trimmed and in good shape around these two sites. The hedges must not block the public footpaths alongside the churchyard. The hedges in the Cemetery must not obstruct or damage Memorials or block easy passage. It is expected that two cuts will be undertaken during the growing season. Preferably avoiding any bird nesting period. All hedge trimming and cuttings must be removed by the contractor immediately after being cut.

Value

Currency
GBP
Including VAT
2,000

Options

Description
Additional cuts due to local events, the growing season and weather situation.

Renewal

Description
In the event that the parish council considers that the contracted work has been satisfactory, market conditions suit an extension or there are circumstances that would limit the ability of the parish council to tender for the work. Mutual consent to the extension would be required.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
a)Price per cut for each lot. b)Questionnaire about the business. c)Satisfactory business references. Previous satisfactory performance. Experience. Suitably equipped and trained.

Contract period

Ends
31 Oct 2025, 23:59
Starts
1 May 2025, 00:00
Max Extent Date
31 Oct 2026, 23:59

Items and delivery

Item 1
Id
A
Related Lot
A

Delivery locations

Entry 1
Region
UKF3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Item 2
Id
B
Related Lot
B

Delivery locations

Entry 1
Region
UKF3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Item 3
Id
C
Related Lot
C

Delivery locations

Entry 1
Region
UKF3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Item 4
Id
D
Related Lot
D

Delivery locations

Entry 1
Region
UKF3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77342000
Scheme
CPV
Description
Hedge trimming

Published documents

Entry 1
Id
A-672
Format
application/pdf
Description
Grass-cutting Specification
Document Type
biddingDocuments
Entry 2
Id
A-673
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Form of tender and quotations.
Document Type
biddingDocuments
Entry 3
Id
015108-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Apr 2025, 20:10

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVTW-2825-GBWY
Name
Mareham le Fen Parish Council

Roles

buyer

Address

Region
UKF30
Country
GB
Locality
LINCOLN
Postal Code
LN4 4YG
Country Name
United Kingdom
Street Address
C/O LINGHALL FARM

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PVTW-2825-GBWY
Scheme
GB-PPON

Contact

Name
A.Everard
Telephone
+447936866820

Recorded locations

  • Buyer location · LINCOLN · UKF30 · LN4 4YG · United Kingdom
  • Delivery location · UKF3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0502e9-2025-04-14T20:10:19+01:00Tender notice on Find a Tender ·