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PROCUREMENT OPPORTUNITY

757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment

UNIVERSITY OF GLOUCESTERSHIRE · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:01.

Opportunity overview

The University of Gloucestershire (UoG) requires an experienced, reputable and accredited supplier to provide servicing and reactive maintenance for the organisation's Fire Alarm detection systems, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment. Please be aware that all of the fire alarm systems are remotely monitored, the maintenance of these remote monitoring systems are covered by a separate maintenance agreement, therefore only the physical link between the fire alarm systems and the remote monitoring systems are deemed to be included in this maintenance agreement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

A&E FIRE AND SECURITY LTD

Matched by number
Published award value
£625k
Awarded
15 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 01398439
Location
Cheltenham, UKK13, GL51 6SX, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot LOT-0001AED 600k · Including VAT · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UOG/25/757/FAC
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Please refer to timetable on page 4 of ITT document in published tender pack

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Feb 2028, 23:59

Expected award period

Ends
13 Jun 2025, 00:59

Tender Period

Ends
14 May 2025, 17:00

Enquiry period

Ends
8 May 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Currency
AED
Including VAT
600,000

Renewal

Description
The initial contract period is for three years and can be extended at the sole discretion of the University

Award criteria

Weighting Description
50% Price and 40% Quality and 10% Social Value

Criteria

Criterion 1
Name
Simple description
Type
price
Description
50% Price and 40% Quality and 10% Social Value

Contract period

Ends
1 Aug 2028, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2030, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
IE053
Country
IE
Country Name
Ireland

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
014919-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Apr 2025, 12:13

Planning and budget

No Engagement Notice Rationale
Preliminary market engagement was not undertaken

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-06023243
Name
UNIVERSITY OF GLOUCESTERSHIRE

Roles

buyer

Address

Region
UKK13
Country
GB
Locality
Cheltenham
Postal Code
GL50 2RH
Country Name
United Kingdom
Street Address
Fullwood House, Park campus, The Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
06023243
Scheme
GB-COH

Contact

Name
Natalie Morris

Additional Identifiers

Entry 1
Id
PWHB-9675-HMNL
Scheme
GB-PPON
Organisation 2
Id
GB-COH-01398439
Name
A&E FIRE AND SECURITY LTD

Roles

supplier

Address

Region
UKK13
Country
GB
Locality
Cheltenham
Postal Code
GL51 6SX
Country Name
United Kingdom
Street Address
Unit 4 Bamfurlong Industrial Estate

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01398439
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PLJW-2165-VXQM
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
16 Jun 2025, 00:00
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
16 Jun 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKK1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Value

Amount
625,000
Currency
GBP
Including VAT
750,000

Options

Description
There is an option to provide additional services to City Campus if the system becomes open protocol.

Renewal

Description
The contract will be for a period of three years with an option to extend for a further 2 years subject to agreement.

Documents

Entry 1
Id
032795-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jun 2025, 09:15

Suppliers

Supplier 1
Id
GB-COH-01398439
Name
A&E FIRE AND SECURITY LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
4 Jul 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2030, 23:59

Standstill Period

Ends
26 Jun 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment
Status
active
Award ID
1
Date Signed
7 Aug 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
KPIs still being finalised by contract manager

Value

Amount
625,000
Currency
GBP
Including VAT
750,000

Period

Ends
31 Jul 2028, 23:59
Starts
7 Aug 2025, 00:00
Max Extent Date
31 Jul 2030, 23:59

Options

Description
Addition of City Campus service provision as this will only be known after the initial contract was agreed

Renewal

Description
option to extend for a further 2 years subject to agreement.

Documents

Entry 1
Id
047291-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
8 Aug 2025, 14:13

Recorded locations

  • Buyer location · Cheltenham · UKK13 · GL50 2RH · United Kingdom
  • Delivery location · IE053 · Ireland

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050264-2025-08-08T14:13:47+01:00Tender notice on Find a Tender ·