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PROCUREMENT OPPORTUNITY

Fleet Servicing, Maintenance and Repair

Ipswich Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:01.

Opportunity overview

The Council’s current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant. The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence. All vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HB COMMERCIAL LTD

Matched by number
Published award value
£4m
Awarded
10 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 01889739
Location
IPSWICH, UKH14, IP3 9BF, United Kingdom

Classification

  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment
  • CPV50111000 — Fleet management, repair and maintenance services
  • CPV50112200 — Car maintenance services
  • CPV50114000 — Repair and maintenance services of trucks
  • CPV50114200 — Truck maintenance services
  • CPV50116000 — Maintenance and repair services related to specific parts of vehicles
  • CPV50116200 — Repair and maintenance services of vehicle brakes and brake parts
  • CPV50116300 — Repair and maintenance services of vehicle gearboxes
  • CPV50116400 — Repair and maintenance services of vehicle transmissions
  • CPV50116600 — Repair and maintenance services of starter motors

Lots

  • Light Commercial. £1.3m
  • LOT 2 Commercial and Specialist£1.8m
  • LOT 3 Electric Vehicles£850k
  • LOT 4 Plant£450k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IBC18843
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
www.suffolksourcing.uk
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
5 Jun 2025, 00:59

Tender Period

Ends
9 May 2025, 12:00

Enquiry period

Ends
30 Apr 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Title
Light Commercial.
Status
complete
Has Renewal
Yes
Description
Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.

Value

Amount
1,250,000
Currency
GBP
Including VAT
1,500,000

Renewal

Description
+12 months, +12 months

Award criteria

Weighting Description
Price and Quality

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Price and Quality

Contract period

Ends
1 Aug 2027, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2029, 00:59
Entry 2
Id
LOT-0002
Title
LOT 2 Commercial and Specialist
Status
active
Has Renewal
Yes
Description
This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.

Value

Amount
1,750,000
Currency
GBP
Including VAT
2,100,000

Renewal

Description
+12 months, +12 months

Award criteria

Weighting Description
Price and Quality

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Price and Quality

Contract period

Ends
1 Aug 2027, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2029, 00:59
Entry 3
Id
LOT-0003
Title
LOT 3 Electric Vehicles
Status
active
Has Renewal
Yes
Description
All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.

Value

Amount
850,000
Currency
GBP
Including VAT
1,020,000

Renewal

Description
+12 months, +12 months

Award criteria

Weighting Description
Price and Quality

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Price and Quality

Contract period

Ends
1 Aug 2027, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2029, 00:59
Entry 4
Id
LOT-0004
Title
LOT 4 Plant
Status
active
Has Renewal
Yes
Description
All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.

Value

Amount
450,000
Currency
GBP
Including VAT
540,000

Renewal

Description
+12 months, +12 months

Award criteria

Weighting Description
Price and Quality

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Price and Quality

Contract period

Ends
1 Aug 2027, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2029, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 3
Id
50112200
Scheme
CPV
Description
Car maintenance services
Entry 4
Id
50114000
Scheme
CPV
Description
Repair and maintenance services of trucks
Entry 5
Id
50114200
Scheme
CPV
Description
Truck maintenance services
Entry 6
Id
50116000
Scheme
CPV
Description
Maintenance and repair services related to specific parts of vehicles
Entry 7
Id
50116200
Scheme
CPV
Description
Repair and maintenance services of vehicle brakes and brake parts
Entry 8
Id
50116300
Scheme
CPV
Description
Repair and maintenance services of vehicle gearboxes
Entry 9
Id
50116400
Scheme
CPV
Description
Repair and maintenance services of vehicle transmissions
Entry 10
Id
50116600
Scheme
CPV
Description
Repair and maintenance services of starter motors
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 3
Id
50112200
Scheme
CPV
Description
Car maintenance services
Entry 4
Id
50114000
Scheme
CPV
Description
Repair and maintenance services of trucks
Entry 5
Id
50114200
Scheme
CPV
Description
Truck maintenance services
Entry 6
Id
50116000
Scheme
CPV
Description
Maintenance and repair services related to specific parts of vehicles
Entry 7
Id
50116200
Scheme
CPV
Description
Repair and maintenance services of vehicle brakes and brake parts
Entry 8
Id
50116300
Scheme
CPV
Description
Repair and maintenance services of vehicle gearboxes
Entry 9
Id
50116400
Scheme
CPV
Description
Repair and maintenance services of vehicle transmissions
Entry 10
Id
50116600
Scheme
CPV
Description
Repair and maintenance services of starter motors
Item 3
Id
LOT-0003
Related Lot
LOT-0003

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 3
Id
50112200
Scheme
CPV
Description
Car maintenance services
Entry 4
Id
50114000
Scheme
CPV
Description
Repair and maintenance services of trucks
Entry 5
Id
50114200
Scheme
CPV
Description
Truck maintenance services
Entry 6
Id
50116000
Scheme
CPV
Description
Maintenance and repair services related to specific parts of vehicles
Entry 7
Id
50116200
Scheme
CPV
Description
Repair and maintenance services of vehicle brakes and brake parts
Entry 8
Id
50116300
Scheme
CPV
Description
Repair and maintenance services of vehicle gearboxes
Entry 9
Id
50116400
Scheme
CPV
Description
Repair and maintenance services of vehicle transmissions
Entry 10
Id
50116600
Scheme
CPV
Description
Repair and maintenance services of starter motors
Item 4
Id
LOT-0004
Related Lot
LOT-0004

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 3
Id
50112200
Scheme
CPV
Description
Car maintenance services
Entry 4
Id
50114000
Scheme
CPV
Description
Repair and maintenance services of trucks
Entry 5
Id
50114200
Scheme
CPV
Description
Truck maintenance services
Entry 6
Id
50116000
Scheme
CPV
Description
Maintenance and repair services related to specific parts of vehicles
Entry 7
Id
50116200
Scheme
CPV
Description
Repair and maintenance services of vehicle brakes and brake parts
Entry 8
Id
50116300
Scheme
CPV
Description
Repair and maintenance services of vehicle gearboxes
Entry 9
Id
50116400
Scheme
CPV
Description
Repair and maintenance services of vehicle transmissions
Entry 10
Id
50116600
Scheme
CPV
Description
Repair and maintenance services of starter motors

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
014899-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Apr 2025, 11:53

Planning and budget

No Engagement Notice Rationale
Approach to procurement and requirements understood.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPLT-7247-DMBJ
Name
Ipswich Borough Council

Roles

buyer

Address

Region
UKH14
Country
GB
Locality
Ipswich
Postal Code
IP1 2DE
Country Name
United Kingdom
Street Address
Grafton House, 15-17 Russell Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPLT-7247-DMBJ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01889739
Name
HB COMMERCIAL LTD

Roles

supplier

Address

Region
UKH14
Country
GB
Locality
IPSWICH
Postal Code
IP3 9BF
Country Name
United Kingdom
Street Address
76 The Havens

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01889739
Scheme
GB-COH

Contact

Telephone
01473270777

Award information

Award 1
Id
1
Date
10 Jun 2025, 01:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
26 Jun 2025, 01:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services
Entry 3
Id
50112200
Scheme
CPV
Description
Car maintenance services
Entry 4
Id
50114000
Scheme
CPV
Description
Repair and maintenance services of trucks
Entry 5
Id
50114200
Scheme
CPV
Description
Truck maintenance services
Entry 6
Id
50116000
Scheme
CPV
Description
Maintenance and repair services related to specific parts of vehicles
Entry 7
Id
50116200
Scheme
CPV
Description
Repair and maintenance services of vehicle brakes and brake parts

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Renewal

Description
12 months + 12 months

Documents

Entry 1
Id
035531-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
26 Jun 2025, 16:49

Suppliers

Supplier 1
Id
GB-COH-01889739
Name
HB COMMERCIAL LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Aug 2025, 00:59

Related lots

LOT-0001

Contract period

Ends
1 Aug 2029, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Aug 2031, 00:59

Standstill Period

Ends
7 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
1 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2031, 23:59

Renewal

Description
12 months + 12 months

Documents

Entry 1
Id
046827-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
7 Aug 2025, 11:23

Recorded locations

  • Buyer location · Ipswich · UKH14 · IP1 2DE · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050256-2025-08-07T11:23:59+01:00Tender notice on Find a Tender ·